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HomeMy WebLinkAboutResolutions - 2011.11.02 - 18778Peg-Tral e. -• REPORT (MISC. #11263) November 2, 2011 BY: Finance BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEATLH DIVISION - 2012 PREVENTION PILOT PROJECT GRANT (FORMERLY CHILD ABUSE AND NEGLECT PREVENTION) AMENDMENT #2 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee reports with the recommendation that the resolution be amended as follows. WHEREAS the Michigan Department of Human Services awarded the Oakland County Department of Health and Human Services/Health Division a grant award in the total amount of $292,401 for the Child Abuse and Neglect Prevention Program for the period of August 1, 2010 through September 30, 2011; and WHEREAS MDHS has amended the contract to extend the funding period from October 1, 2011 through September 30, 2012 in the amount of $245,821; and WHEREAS this grant does not require a cash, local, or in-kind match. However, the County with an in kind match has committed budgeted General Fund resources amounting to $113,661 $113,664 in support of the project, for a total of $359,482 $359,485 h-owever,due-to-rou-n-d-i-n-g-on-t-na-Prog-ram-Budg-et-Summapi-within-the-Amendment-Cohtract thc total arrount of funding for this program is $359,485; and WHEREAS these funds will be used to reimburse expenses associated with this program designed to prevent child abuse and neglect of Oakland County children ages birth to eighteen years of age utilizing the evidence based Nurturing Skills for Families home visitation model; and WHEREAS it is estimated that 90 families in the Oakland County will be assisted by this program; and WHEREAS no new positions will be utilized for this initiative; and WHEREAS this amendment has been submitted through the County Executive Review Process and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the 2012 Prevention Pilot Project Grant Agreement Amendment #2 in the total grant project amount of $215,821 $359,485, which consists of $245,821 from the state grant award and $113,664 of committed budgeted General Fund resources in support of the total project. With an in kind match of $113,661 for a total of $359,482, however, due to found on the Program Budget Summary within the Amendment contract the total amount of fundi BE IT FURTHER RESOLVED that the future level of service, including personnel be contingent upon the level of funding for this program. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Greimel absent. MISCELLANEOUS RESOLUTION #11263 November 2, 2011 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — 2012 PREVENTION PILOT PROJECT GRANT (FORMERLY CHILD ABUSE AND NEGLECT PREVENTION) AMENDMENT #2 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Human Services awarded the Oakland County Department of Health and Human Services/Health Division a grant award in the total amount of $292,401 for the Child Abuse and Neglect Prevention Program for the period of August 1,2010 through September 30, 2011; and WHEREAS MDHS has amended the contract to extend the funding period from October 1, 2011 through September 30, 2012 in the amount of $245,821 with an in-kind match of $113,661 for a total of $359,482, however, due to rounding on the Program Budget Summary within the Amendment Contract the total amount of funding for this program is $359,485; and WHEREAS these funds will be used to reimburse expenses associated with this program designed to prevent child abuse and neglect of Oakland County children ages birth to eighteen years of age utilizing the evidence based Nurturing Skills for Families home visitation model; and WHEREAS it is estimated that 90 families in the Oakland County will be assisted by this program; and WHEREAS no new positions will be utilized for this initiative; and WHEREAS this amendment has been submitted through the County Executive Review Process and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the 2012 Prevention Pilot Project Grant Agreement Amendment #2 in the amount of $245,821 with an in-kind match of $113,661 for a total of $359,482, however, due to rounding on the Program Budget Summary within the Amendment Contract the total amount of funding for this program is $359,485. BE IT FURTHER RESOLVED that the future level of service, including personnel be contingent upon the level of funding for this program. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE CAIL GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Hatchett absent. Please Note: the attached supplanting memo should be included in all BOC packets. GRANT REVIEW SIGN OFF— Health and Human Services! Health Division GRANT NAME: 2012 Prevention Pilot Project (originally called 2010 Child Abuse and Neglect Prevention Pilot) FUNDING AGENCY: Michigan Department of Human Services DEPARTMENT CONTACT PERSON: Rachel Shymkiw 2-2151 STATUS: Grant Amendment #2 to original multi-year contract DATE: October 13, 2011 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved, — Laurie Van Pelt (10/5/2011) Department of Human Resources: Approved. — Karen Jones (10/5/2011) Risk Management and Safety: Approved by Risk Management. - Andrea Plotkowski (10/12/2011) Corporation Counsel: Approved.— Bradley G. Benn (10/12/2011) Gaia V. Piir Grants Compliance and Programs Coordinator Oakland County Fiscal Services biyision Phone (248) 858-1037 Fax (248) 858-9724 piirg@oakgov.com RICK SNYDER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF HUMAN SERVICES LANSING oo,pr: .17,1"71111 C?"‘r PO Ike IVIAURA D. CORRIGAN DI RECTOR October 13, 2011 The Department of Human Services (DHS) issued an Invitation to Bid ([TB) for the Prevention Pilot for Fiscal Years 2010 and 2011. The Oakland County Health Division was awarded funding. The Prevention Pilot Project was extended one year, through FY 2012. The FY 2012 contract award for the OCHD is $245,821. This was a new initiative for the Oakland County Health Division that is not viewed as supplanting an existing initiative. 1 you have any questions, please do not hesitate contacting me. M. Jeffrey Sadler, M.B.A. Department of Human Services Bureau of Child Welfare 235 S. Grand Ave. Lansing, MI. 48933 email: sadlerm(iDmichigan.gov phone: (517) 335-4620 235 SOUTH GRAND AVENUE • P.O. BOX 30037 • LANSING, MICHIGAN 48909 www.michigan.gov • (517) 373-2035 Michigan Department of Human Services — Division of Logistics and Rate Setting Amendment Cover Sheet Actual Cost Contract Contractor Name: Oakland County Health Division Contract #:PVPR-10-63001 , , Contractor Email Address: forzleyk©oakgov.com Amendment #: 2 Check all Contract Year(s) EYeer 1 I I Year 2 al Year 3 affected by this amendment: 7 Year 4 — Year 5 Year 6 Contract Administrator Name: M. Jeffrey Sadler (e-mail: sadlerm@michigan.gov) Phone No.: (517) 335-4620 Complete the sections below only if account structure is changing: , PCA: 72222 Index Code: 64830 AOC: 6155 Contract/Grant No.: PVPR-10-63001 Amendment No: 2 Contract/Grant Amount: $245,821.00 County: Oakland County Method of Payment: Actual Cost STATE OF MICHIGAN DEPARTMENT OF HUMAN SERVICES WHEREAS, the Department of Human Services of the State of Michigan (hereinafter referred to as the "DHS") entered into a contractual Agreement effective August 1, 2010, with the Oakland County Health Division, having a mailing address of 1200 North Telegraph Road, Pontiac, Michigan 483341 (hereinafter referred to as "Contractor"), for the provision of certain services as set forth therein; and, WHEREAS, it is mutually desirable to OHS and to the Contractor to amend the aforesaid Agreement. THEREFORE, in consideration of the promises and mutual covenants hereinabove and hereinafter contained, the parties hereto agree to the following amendment of said Agreement: The aforesaid amended agreement shall be assigned to the Oakland County Health Division. By signature of this amendment the Oakland County Health Division agree that they and their subcontractors, if applicable, will assume all debt, liability, authority and benefits accruing to the entity with whom DI-IS has contracted as amended. Article I Contract End Date: The effective end date of the contract shall be extended one (1) year to September 30, 2012. Article II Contract Amount: The contract amount in Fiscal Year 2012 shall be $245,821.00. This amount has been reduced $4,824.00 (1.92%) from the Fiscal Year 2011 contract amount. Article III \ I.) CONTRACTOR RESPONSIBILITIES': -11-he follavving •vvill be inserted in Section 1, letter F. A. Post Adoption Support Services (PASS): The Contractor shall assure that the priority for PASS is given to families who have adopted, or are in the process of adopting (Adoption Supervision Status), a child or youth that had been placed CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word in Foster Care. PASS are designed to prevent adoption disruption and/or dissolution and re-entry into the Foster Care system. B. PASS Geographic Area: Countywide in the county identified in the contract. C. Client Eligibility Criteria: Clients with children age birth to eighteen (18) and have been determined by the Contractor to be appropriate for PASS. Services to be Delivered Service # 2 of 2: Post Adoption Support Services. 1. Activities the Contractor shall perform: The Contractor shall: a) Design, plan and deliver PASS to adoptive parents to increase their ability to effectively raise and support their adoptive child(ren) and to prevent adoption disruption and/or dissolution re-entry into the Foster Care system. b) The Contractor shall provide the following PASS services: 1. Individual therapy and/or counseling through intensive home visitation services: a) Provide two full time public health nurses (PH N's) to perform direct services dedicated to clients referred for PASS services. b) Provide one public health nursing supervisor to provide direct oversight of the PHN's dedicated to this agreement. c) Ensure fidelity to the Nurturing Skills for Families (www.nurturing parenting.com ) model of service including the curriculum focusing on foster and adoptive children (i.e., "Attachment, Separation and Loss" and "Expectations on Foster and Adopted Children"). Initiate contact with the referred client within one (1) business day of receiving a written referral to: 1) Verify program eligibility. 2) Determine willingness to voluntarily participate with services. 3) Schedule a date for initial home visit. e) Attempt a face-to-face visit with the referred family within three (3) business days of the initial referral. If the attempt is unsuccessful adhere to the Contractor's Personal and Prevention Health Services procedure which addresses the process for locating clients that are not home for services. Including interventions such as contacting the referring agency to confirm client's -2- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word address and telephone number drop by visits, follow-up letters, getting assistance from OHS as needed. f) Develop a written family service plan through collaborative goal setting between the family and the public health nurse by the second visit. Development of the service plan will include a solution focused family case conference that may include persons chosen by the family. The service plan shall include at a minimum: 1.) A minimum of 3 reasonably attainable goals. 2.) Family strengths and needs which will include linkage to other community supports (e.g., substance abuse treatment, domestic violence counseling, legal aid assistance, food assistance, mental health counseling, etc.) 3.) A safety plan based on the family's assessment using, at a minimum, the Protective Factors Survey (PFS), and the Adult-Adolescent Parenting Inventory (AAPI-2). The service plan shall be documented in the client file and, if indicated on the referral form, a copy shall be submitted to the referring OHS worker. g) Provide weekly home visits lasting from 60 to 90 minutes for a minimum of 16 weeks. h) Follow up each missed appointment, if applicable, with the client by a phone call, reminder card or personal visit. i) Assist the family in utilizing community resources. With written consent of the client, make appropriate referrals to agencies and resources that address needs identified in the service plan. Coordinate service planning with agencies involved. j) Provide health education targeted at nutrition, parenting skills, smoking cessation, alcohol and drug abuse avoidance, accident prevention, healthcare, problem solving and accessing basic needs. k) Provide life skills guidance for domain areas of Education, Employment, Housing, regular medical care. I) Teach/model to families coping skills, problem resolution, stress reduction techniques, appropriate discipline and growth and realistic developmental expectations of their children. m) Conduct routine, and as needed, periodic risk assessment for depression, domestic violence, nutrition, , substance abuse, safe housing, safe neighborhood, alcohol abuse, smoking, healthcare and parenting skills. n) Provide specific assistance of a maximum of $500 total per family per year based on the needs of the families and agreed upon by the nurse and client. Each client's record shall include a form on -3- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word which learning and support items shall be listed by type, date given and cost. Items provided may include the following: 1. Educational books. 2. Safety products such as cribs or pack n' plays, safety gates, plug covers, corner and doorknob covers, etc. 3. Educational toys. 4. Books for the children. 5. Emergency formula or diapers. 6. Necessary clothing. 7. Language specific materials for non-English speaking clients. 8. Educational CD's or DVD's. o) Provide referral and follow-up to mental health services for positive screening of depression and/or domestic violence, if applicable. p) Maintain consistent contact with DHS and Private Agency Adoption Workers regarding the clients goals. q) Encourage clients that are not initially successful in achieving their goals to reflect on and help identify barriers to goal achievement and jointly review the family service plan to determine whether revisions are necessary. r) The contractor shall use the motivational interviewing techniques to assist those clients identify barriers to their success. s) The contractor shall revise service plans to meet family needs and ensure improvements are made, t) Conduct all required assessments and a satisfaction survey with each family when service provision ends. u) Close cases within 14 days of reaching the family's goals or when the family agrees that services are no longer needed. The contractor shall provide them with information about accessing community support. v) Ensure those families in need of additional support services at case closure are referred to the appropriate community partner agency(ies). 2. Group therapy and/or counseling: a) Refer clients to the Child Abuse and Neglect Council of Oakland County d/b/a CARE House, for PASS services conducted in a group setting, as needed. b) Refer clients to Catholic Social Services of Oakland County for PASS services conducted in a group setting for Hispanic/ Latino clients, as needed. 3. Parent support groups: -4- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word a) Refer clients to Oakland Schools for participation in Parent Cafes, as needed. 4. Information and referral to other community based support services: a) Referral of post adoptive families in crisis to community based providers. A written copy of any referral for these services shall be provided to the adoptive parent(s). Provide adoptive families with materials to assist them in identifying Post Adoption services available to them. Discuss and explain the services and relevant protocols as needed. b) Referrals to community services shall include: 1. Educational, including special education services. 2. Medicaid or medical subsidy. 3. Children's special health care services. 4. Supplemental Social Security Income. 5. Community Mental Health services. 6. WIC or other similar nutritional supportive services. c) Assist adoptive families in resolving issues with potential community provides and/or agencies. d) Follow-up with the family and referral agency to confirm acceptance or denial of referral. e) Provide families with a verbal and written description regarding the ranged of available services under the Agreement and other services available throughout the community within seven (7) days of the Post Adoption service being initiated. A copy of the written description must be retained in the case file. The file copy must contain the parent's signature verifying they have received this information. c) The Contactor shall: 1. Engage in outreach activities with DHS, Adoption Agencies and other community based entities to facilitate the referral and enrollment of eligible PASS clients as specified in Article III, Section 1-(A) & (B) by: a) Accepting referrals from any source including the DHS, private agencies or other community organizations or self referrals; Referrals can be made by phone, mail, e-mail, in-person, internet, etc. b) Making presentations at local DHS offices, private adoption agencies, adoption groups such as "Kinship", and the Michigan Foster/Adoptive Family Association; describing the programs and the benefits of participation. -5- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word C) Having information published in Michigan Adoption Resource Exchange (MARE), community newsletters, church bulletins etc. d) Providing information to the subsidy office to be included with subsidy checks. e) Sending program information via e-mail list serves. f) Initiating a general mailing to identified resources above to introduce the program and offer to meet with staff. g) Meet with staff of applicable referring agencies to discuss the program and referral mechanisms. h) Follow up with additional mailings and offers to meet with staff to market the program. 2. Volume of Service: a. Clients: The estimated number of unduplicated eligible PASS clients to be served during the period of the Agreement shall be: 10 b. Unit Definition: One (1) unit equals one (1) hour of providing: 1. Individual home visits. In addition to one (1) referral to: Other community based support services. c. Number of Units: The estimated number of units to be provided during the period of this agreement shall be: 1. Individual therapy and/or counseling home visits: 160 2. Group therapy and/or counseling: 20 3. Parent support groups: 20 4. Referrals to other community based support services: 30 Article IV 1. Prevention Pilot Child Abuse and Neglect Prevention Services: A. Geographic Area: Prevention Pilot child abuse and neglect prevention services provided by the Contractor shall be expanded to include the following zip codes: 48336, 48383, 48390, 48393, 48346, 48071, 48357, 48359, 48083, 48067, 48220, and 48085 B. Eligibility criteria for clients that reside within the identified geographic area are that: a. They are expectant families. b. They are children age birth through ten (10) and their families. -6- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word c. A maximum of eight percent (8%) of prevention services may be delivered to children and their families who are eleven (1 1 ) through seventeen (17). That: 1. Have a Category III or IV case disposition and have been referred by a DHS Children's Protective Services (CPS) Worker. 2. Have been determined by the Contractor, at assessment, to have three (3) or more of the risk factors as specified in the contract if not referred by OHS. 3. Have previously had a CPS Category II case disposition and the risk level has been reduced to moderate or low, as re-assessed by CPS, and have been referred by a DHS CPS Worker for continued child abuse and neglect prevention services. Article V Volume of Service for Prevention Pilot Home Visitation Services: The estimated number of unduplicated eligible clients to be served during the period of this Agreement shall be reduced from 90 to 80, to accommodate PASS services to 10 eligible clients. Article VI Administration and reporting requirements of the Parenting Stress Index (PSI) shall be discontinued effective October 1, 2011. Article VII Specific Assistance to families shall be increased up to a maximum of $500 per family per year. Article VIII 1. The Contractor shall adhere to the targeted desired outcomes as set forth in the Prevention Pilot Outcomes Plan as listed below: a) 100% of contractors shall provide strength-based, solution focused assessments and comprehensive of child abuse and neglect prevention services to enrolled families. b) 80% of families offered services will voluntarily enroll in services. c) 100% of the enrolled families will be referred by DHS as having a Category III or IV case disposition, present at least 3 identified risk factors based on the family assessment and/or be post adoptive families eligible for Post Adoption Support Services (PASS). -7- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word By: this day of Witness: Director or Appointee d) 100% of families referred will have an attempted face to face contact with staff within 3 working days of the initial referral. e) 90% of the families participating in the program demonstrate improved family functioning after 3 months in the program and/or at case closure. f) 90% of the families participating in services indicate that their parenting skills improved as a result of services. 90% of the families participating in services indicate that they are satisfied with services. h) 100% of participants who become clients of the agency will be terminated within 14 working days after goal completion or when the family agrees that services are no longer needed. i) 90% of enrolled families participating in the program will not have a substantiated child abuse or neglect Category I or II case or a CPS re-referral within a 12 month period. This Amendment shall be attached to the Agreement, and is effective October 1, 2011, said Agreement being hereby reaffirmed and made a part hereof. The Undersigned has the lawful authority to bind the Contractor to the terms set forth in this Agreement. Oakland County Health Division Dated at , Michigan (Contractor) this day of 9 ) By: Witness: Dated at Michigan DEPARTMENT OF HUMAN SERVICES Contract # PVPR-10-63001 -8- CM-F901 (Rev. 10-09) Previous edition obsolete. MS Word Service Category (A): Service Category (D): Service Category (B): Service Category (C): Contractor's Legal Name: Mailing Address: Oakland County Health Division 1200 N. Telegraph Rd. 34E Pontiac MI 48341 Contract Number: Contract Amount: Budget Period: PVPR-10-63001 $245,821 October 1, 2011 to September 30. 2012 TOTAL PROGRAM BUDGET SUMMARY TOTAL MIS MATCH or TN- UNE ITEM. PROGRAM CONTRACT KIND AMOUNT (A) (B) SERVICE (7) SERVICE CATSERVICE TEGORY (D) SERVIC EGORY CATEGORY CA CATEGOR E Y BUDGET BUDGET (If A pplica ble) SALARIES 142,728.42 $ 126,123 $ 16,607 $ 142,782.42 S $ - FRINGE BENEFITS $ 140,993.41 $ 69,580 $ 71,41 $ 140,993.41 $ $ OCCUPANCY 9,960_00 $ $ 9,960 $ 9,960.00 5 $ COMMUNICATION S 16,463.76 3,319 $ 13,140 $ 16,463.76 5 $ _ SEPPTTEs 7,431.00 $ 7,431 $ 7,431.00 $ $ EQUIPMENT $ - $ S $ TRANSPORTATION 7,062.38 $ 7,062 5 -5 7,062.38 $ $ $ - CONTRACTED SERVICES 14,741.75 $ 14,742 $ - 14,741.75 $ SPECIFIC ASSISTANCE $ $ TO INDIVIDUALS MISCELLANEOUS $ 20,104.67 $ 17,564 $ 2,541 $ 20,104.67 $ $ $ TOTALS: 5 359,485 $ 245,821 113,661 5 359,539 - 5 - NUMBER OF UNITS TO BE PROVIDED: WO 0.0 0.0 0.0 RATE PER UNIT OF SERVICE: 3,991.88 #01V/0! #DIV/O! orAvio! Authority: P.A. 280 of 1939 Completion: Mandatory Penalty: Contract Invalid Department of Human Services (OHS) will not discaminate against any individual or group because of race, ieligion, age, national origin, color, height, weight, marital status, sex, sexual orientation, gender identity or expression, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DHS office in your area, CM-Cis-EX (Rev. 0-11) Previous edition obsolete. MS Excel Budget Summary Contract Number: PVPR-I 0-63001 CONTRACT BUDGET DETAIL LINE ITEM: SALARIES AND WAGES DEFINITION: Gross compensation paid to employees in the form of cash, products, or services including vacations, holidays, sick leave and leaves of absence Paid absences must be reimbursed uniformly for both employees paid under this contract as well as employees not paid under this contract but performing similar work. INSTRUCTIONS: List each positron below including total yearly salary or wages, how many weeks employed yearly, how many hours worked per week, percent of time spent on Total Program, percent of salary/wages charged to DHS Contract Program. Provide additional detail budget sheets, as needed Example on Help Salaries METHOD OF ALLOCATION OF COST: Determine the DHS percentage of the cost of each salary position using one of the following methods. Any cost item used entirely to provide contracted services should be charged 100% of the contracticientify below the method used to determine the percentage shown in Column 3. Options include: a) Number of DHS clients served divided by Total Program clients served X 100%. b) Direct service staff hours serving DHS clients divided by total direct staff program hrs. c) Other (identify) Cost ailocation method: (Use Comment page if not one of the above methods) 4. MIS 5. I. 2. COST ITEM TOTAL 3. DHS % CONTRACT Match or In-kind (TOTAL. COST) PROGRAM PORTION Portion (Of Total Prog.) (If Applicable) PROGRAM POSITIONS-ADMINISTRATIVE Position Title: PHN Supervisor Yearly Salary: S 69,998.00 Weeks/Year 52.0 Hours/Week: 1 40.0 % of Time Spent on Total Program: 20.00% Salary Charged to Total Program: 13,999.60 0.0% $ - $ 13,999.60 Position Title: PI-1N III Yearly Salary S 61,053.00 Weeks/Year: 52.0 Hours/Week: 40.0 % of Time Spent on Total Program: 100.00% Salary Charged to Total Program: 61,053.00 100.0% $ 61,053.00 - Position Title: PHN III Yearly Salary: $ 61,053.00 Weeks/Year : 52.0 Hours/Week: 40.0 % of Time Spent on Total Program: 100.00% Salary Charged to Total Program: $ 61,053.00 100.0% $ 61,053.00 _ $ - SUBTOTAL: 5 136,105.60 5 122,106.00 _ $ 13,999.60 SALARY TOTAL: $ 142,728.42 88.4% $ 126,122.97 $ 16,607.01 CM-468-EX (Rev. 6-11) Previous edition obsolete. MS Excel Salary Contract Number: PVPR-10-63001 LINE ITEM: SALARIES AND WAGES (Continued) Cost allocation method: 4. DIIS 2 I. . CONTRACT TOTAL COST ITEM (TOTAL COST) PROGRAM 3. DHS % PORTION (Of Total Prog.) PROGRAM POSITIONS - SUPERVISORY AND DIRECT SERVICE Position 'Fine: Office Assistant II Yearly Salary: $ 36,214.00 Weeks/Year: 52.0 Hours/Week: 40.0 `.>', of Time Spent on Total Program: 14.40% Salary Charged to Total Program: 5,214.82 50.0% $ 2,608.97 Position Titie. PHN Overtime Yearly Salary: 1,408.00 W eeks/Y ea r 52.0 Hours/Week: 40.0, Pb of Time Spent on Total Program: 100.00% Salary Charged to Total Program: $ 1,408.00 100.0% , $ 1,408.00 Position Tale: Yearly Salary $ - , Weeks/Year: 0.0 Hours/Week: I 0.0 % of Tone Spent on Total Program: 0.00% Salary Charged to Total Program: $ - 0.0% $ Position Title: Yearly Salary: Weeks/Year: 0.0 Flours/Week : 0.0 % of Time Spent on Total Program: 0.00% - Salary Charged to Total Program: $ -____ 0.0% $ - _ Position Title: Yearly Salary: $ - Weeks/Year: 0.0 Hours/Week: 0.0 Pb of Time Spent on Total Program: 0.00% Salary Charged to Total Program: $ - 0.0% $ - I I SUBTOTAL: $ 6,622.82 1 $ 4,016.97J CM-468-EX (Rev. 6-11) Previous edition obsolete. MS Excel Salary (2) 5. Match or In-kind Portion (If Applicable) S 2,607.41 CM-466-EX (Rev. 6-11) Previous edition obsolete. MS Excel Salary (2) Contract Number: PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: FRINGE BENEFITS DEFINITION: Funds allocated to cover allowances, cost of services provided by the contractor to or on behalf of its employees and net included as compensation or salaries and wages. INSTRUCTIONS: List each category of fringe benefits below and complete the requested information for each. The Required Fringe Benefits portion must be completed for ali employees. Note: Unemployment base wage cannot exceed $9,000 per employee. Note: Social Security at 6.2% cannot exceed base wage of $102,200 per employee plus Medicare at 1.45% for all wages. WORKER'S COMPENSATION: List the cents per $100 of salary paid in worker's comp. insurance, METHOD OF ALLOCATION OF COST: The DES' percentage of the cost of each fringe benefit cannot exceed the percentage of total DES salaries to total program salaries. Fringe benefits for each individual position do not have to be itemized. Be sure base wage figures are taken into account. Any cost item used entirely for the DES CONTRACT PORTION, and equal to the TOTAL PROGRAM effort, equals 100%. Options include: a) number of clients served Li) direct staff hours. .. Cost allocation method: B 4. DHS 5. I. 2. CONTRACT Match or In-k d COST ITEM TOTAL 3. DEIS % (TOTAL COST) PROGRAM PORTION Portion (Of Total Prog.) (If Applicable) REQUIRED FRINGE BENEFITS FICA Social Security(%): 6.20% Times Total Program Salanes and Wages S 142,728 $ 8,849.16 49.4% $ 4,367.06 $ 4,482.10 FICA Medicare(%): 1.45% Times Total Program Salaries and Wages 1 142,728 $ 2,069.56 49.4% 5 1,021.33 $ 1,048.23 Unemployment (Vo): 0.37% Times Total Program portion of taxable salaries Use base wage only. Please state if self insured Or other erfsrmutiss $ 142,728 $ 528.09 49.4% $ 260.61 5 267.48 4, Self Insured — Worker's Comp: 1.24 Dollars $100 of Total Program payroll: 142,728 1,769.83 49.4% $ 873.41 5 896.42 OPTIONAL FRINGE BENEFITS Retirement: Number of MT's. 4.000 times contributions for each per month: $ 1,142.65 times number of program months: 12 $ 54,847.20 49.4% $ 27,067.09 $ 27,780.11 Health Insurance: Number of FTE's: 4.000 times contributions for each per month $ 1,275.00 times number of program months 12 $ 61,200.00 49.4% 5 30,202.20 $ 30,997.80 Life Ins: Number of FM's: 4.000 times contributions for each per month: $ 147.21 times number of program months: 12 I i $ 7,066.00 49.4% $ 3,487,07 $ 3,578.93 , Long Term Disabil: Number of FTE's: 4.000 I times contributions for each per month: S 97.16 times number of program months: $ 4,663.56 49.4% $ 2,301.47 5 2,362.09 Other: (Itemize) $ - 0.0% $ $ - $ _ 0.0% $ - $ - TOTAL: $ 140,993.41 $ 69,580.25 71,413.16 CM-466-EX (Rev. 6-11) Previous edition obsolete. MS Excel Fringe Benefits Contract Number: PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: OCCUPANCY DEFINITION: Costs arising from occupancy and use of owned or leased buildings and offices. INSTRUCTIONS: Indicate below whether facility cost was determined by rent, depreciation or use charge, the amount being charged determined. Itemize various utility and maintenance costs, as they apply. Note: Buildings must be depreciated over a 40 year life. METHOD OF ALLOCATION OF COSTS: Determine the DHS percentage of the cost by using one of the following methods. Any co: provide contracted services should be charged 100% to the contract. Identify below the method used to determine the percentage Options include: a) Number of DAS clients served, divided by Total Program clients served, X 100%; b) Direct service staff hours servim by total staff program hours, X 100%; c) DRS program area in square feet, divided by total program area in square feet, X 100%;d) Other Cost allocation method: C 4. illIS 1. 2. CONTRACT TOTAL % COST ITEM (TOTAL COST) PROGRAM 3. DI-IS PORTION (Of Total Prog.) Rent Paid to a Third Party: 'total program area in square feet. 1000.0 times monthly COSI per square foot: $ 0.83 Cost per Month $ 830.00 times number of months: 12.0 $ 9,960.00 0.0% - OR . Depreciation: Item being depreciated: I Acquisition cost: - Depreciated over this masy years: 0.0 Amount depreciated per month: • $ times this many months: 0,0 - 0.0% - OR - Use Charge: Item description: Use charge percentage (maximum 2:.0%): 0.0 times acquisition cost: $ divided by 12 months equals amount per month: $ -- times this many months: 0.0 $ - 0.0% $ - Utilities Not Included in Rent: Heat per month: $ - times this 0 months: 0.0 $ - 0.0% - Electricity per month: $ - times this 0 months: 0.0 $ - 0.0% $ - Water per month: $ - times this 0 months: 0.0 $ - 0.0% $ Other (specify): cost per month: S - times this hi months: 0.0 $ - 0.0% $ TOTAL:I $ 9,960.00 I 1 $ CM-468-EX (Rev. 6-11) Previous edition obsolete. MS Excel Occupancy and how the cost was it item used entirely to shown in Column 3. g MIS clients, divided (Identify) 5. Match or In-kind Portion (If Applicable) 9,960.00 9,960.00 CM-468-EX (Rev. 6-11) Prevlous edition obsolete. MS Excel Occupancy Contract Number: PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: COMMUNICATION DEFINITION: Cost for written or verbal communication. INSTRUCTIONS: Identify communications cost below. Each item costing $10(1 or more must be listed individually. METHOD OF ALLOCATION OF COST: Determine the OHS' percentage of the cost by using one of the following methods. Any cost item used entirely to provide contracted services should be charged 100% to the contract Identify below the method used to determine the percentage shown in Column 3. Options include: a) Number of DOS clients serv divided by Total Program clients served, X 100%; b) Direct service staff hours serving DOS clients, divided by total direct staff program hours, X 100%; c) Number of phone lines assigned to serve DOS clients, divided by total program phone lines, A 100%; ti) Number of phones assigned to serve OHS clients, divided by total program phones. X 100%;e) Other (Identify) Cost allocation method: d 2. 4. DEIS L CONTRACT TOTAL 3. OHS % COST ITEM (TOTAL COST) PORTION PROGRAM (Of Total Prog.) Telephone: Total Agency lines: 0 Total phones: 0 Local: Number of Total Program Lines: 2 Number of Phones: Phone cosilmonth: 8 54.98 times 4 of months: 12.0 $ 659.76 100.0% $ 659.76 Long Distance: Phone cost/month: $ - times ft of months: 0.0 $ - 0.0% $ - Fax Service: Fax costMonth 1 $ times 4 of months: 0.0 $ _ 0.0% $ - Postage: Item: Mail letters to clients Cost per month: $ 6.00 I times # of months: 12.0 . $ 72.00 100.0% $ 72.00 Other (Identify): Item: printing Cost per month: $ 25.00 times 4 of months: I 12.0 $ 300.00 100.0% $ 300.00 Item: Laptop rental & Wireless Service Cost per month: $ 1,286.00 I times ft of months: 12.0 $ 15,432.00 14.8% 2,287.02 TOTAL: $ 16,463.76 $ 3,318.78 CM-468-EX (Rev. 6-11) Previous edition obsolete. MS Excel Communications 3. Much or In-kind Portion (If Applicable) $ 13,140.35 $ 13,140.35 CM-458-EX (Rev. 6-11) Previous edition obsolete. MS Excel Communications Contract Number: PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: SUPPLIES DEFINITION: Consumable or non-consumable items with a unit cost of less than 55,000. Consumable supplies are those items that are consumed as they are used (pencils, paper, etc.). Non-consumable supplies are those that are not consumed as they are used (file cabinets, chairs, and other durable goods), INSTRUCTIONS: Indicate below the estimated cost for general office supplies, (including duplicating supplies), and program supplies. METHOD OF ALLOCATION OF COST: Determine the DHS' percentage of the cost of supplies using one of the following metho Any cost item used entirely to provide contracted services should be charged 100% to the contract.Identify below the method used to determine the percentage shown in Column 1 Options include: a) Number of DI IS clients served, divided by Total Program clients served, X 100%; h) Direct service staff hours serving DHS clients, divided by total direct staff program hours, X 100%; c) Other (Identify) Cost allocation method: b 4. DRS 2. 1. TOTAL PROGRAM 3. DIIS % CONTRACT COST ITEM (TOTAL COST) PORTION (Of Total Prop.) General Consumable Supplies (Pencils, Paper, etc.): Item: Pencils, paper, pens, notepads Cost per month: S 25.00 times 8 of months: 12.0 300.00 100.0% $ 300.00 Item: ,Ed & Assessment (AAPI, Client Books) Cost per month: 582.00 ,times # of months: I 12.0 $ 6,984.00 100.0% $ 6,984.00 Item: Convenience Copier Cost per month: $ 12.25 times tt of months: 12.0 $ 147.00 100.0% $ 147.00 Duplicating Su-)plies: Item: Cost per month: times 8 of months: $ - 0.0% $ - Non-Consumable Supplies: (Itemize) Item: $ - 0.0% $ - Item: $ - 0.0% $ - Item: $ - 0.0% $ - Item: $ - 0.0% $ Item: $ - 0.0% $ - Item: $ - 0.0% $ - TOTAL: $ 7,431.00 $ 7,431.00 CM-458-EX (Rev. 6-11) Previous edition obsolete. MS Eyes; Supplies Contract Number: 1PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: TRANSPORTATION DEFINITION: Transportation costs include the costs of staff vet, iodgm_, meals and incidental expenses incurred by personnel in travel status while on official business. Travel rates established by the State of Michigan will be used as a guideline in determining reasonableness of rates. INSTRUCTIONS: Indicate below the estimated staff mileage cost and the per mile charge. Also, indicate any addition transportation-related costs ; such as Isteals, lociging, etc. METHOD OF ALLOCATION OF COST: Determine the OHS percentage of the cost using one of the following methods. Any cost item used entirely to provide contracted services should be charged 100% to the contract. Identify below the method used to determine the percentage shown in Column 3. Options include: a) Number of DHS clients served. Divided by Total Program clients served, X 100%; b) Direct service staff hours serving DHS clients, divided by total direct staff program hours. X 100%; c) Miles traveled serving OHS clients, divided by total program miles traveled, X 100%; d) Other (Identify). Cost allocation method: B & C 4. DIIS 5. 2. CONTRACT Match or in-kind L TOTAL 3 MI : . S 'Y. COST ITEM (TOTAL COST) PROGRAM PORTION Portion (Of Total Prog.) (If Applicable) Program Mileage: Number of miles expected to be driven: 12725.0 times cost per mile: 0 0.555 $ 7,062.38 100.0%. 7,062.38 $ - Meals (Itemize Costs): $ 0.0% $ _ $ - ().()% $ - - 0.0% . $ - Lodging (Itemize Costs): $ - 0.0% $ $ _ S 0.0% - $ Training Mileage: Number of istiles expected to be driven: 0.0 times cost per mile. $ 0.0% $ . 0.0% 8 - Other (Identify and Itemize costs): 0.0% $ - 0.0% $ $ - 0.0% $ $ $ - 0.0% $ - - TOTAL: $ 7,062.38 $ 7,062.38 $ - CM-468-EX (Rev. 5-11) Previous edition obsolete. MS Excel Transportation CONTRACTED SERVICES TOTAL: $ 14,741.75 14,741.75 Contract Number: PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: CONTRACTED SERVICES DEFINITION: Compensation paid by the Contractor to a third party under a subsontract for performance of any activities designated in the contract as a service to be delivered to OHS Other services, such as CPA services, should he identified in the Miscellaneous line item INSTRUCTIONS: Indicate below each subcontractor by name with a brief explanation of services to be provided. Show how cost was determined. For amounts in column #4 that are equal to or greater thanover $2,500, attach a separate budget for the subcontractor. METHOD OF ALLOCATION OF COST: Determine the DI4S' percentage of the cost using one of the following methods. Any cost tern used entirely to provide contracted services should be charged 100% to the contract. Identify below the method used to determine the percentage shown in Column 3, Options include a) Number of DIIS served divided by Total Program clients served X 100%, b) Direct service staff hours serving DI-IS clients divided by total direct staff program hours X 100%; c) Other (Identify). Cost allocation method: B 2. 4. DIIS 5. I. T 3 DII % CONTRACT Match or In-kind OTAL . S COST ITEM (TOTAL COST) PROGRAM PORTION Portion (Of Total Prog.) (If Applicable) Subcontractors: Name of Agency or Individual: Brief description of service provided: Teaching/Child Safety Books, safety gates, plug covers Cost breakdown of service provided: Per unit cost: S 25.00 _ times # of units: 288.0, _ 5 7,200.00 100.0% 5 7,200.00 $ Name of Agency or Individual: Brief description of service provided: Translation Services Provide interpretation Cost breakdown of service provided: Per unit cost: I $ 125.00 times # or units: I 20.0, 2,500.00 100.0% $ 2,500.00 $ - Name of Agency or Individual: Brief description of service provided: Bus 11 rerFaxi Last Resort Transportation Cost breakdown of service provided' Per unit cost: $ 3.50 times 8 of units: I 1440.5, S 5,041.75 100.0% $ 5,041.75 5 - SUBTOTAL: $ 14,741.75 $ 14,741.75 CM-468-EX (Rev. 6-11) Previous edition obsolete. MS Excel Contracted Services Contract Number: PVPR-10-63001 CONTRACT BUDGET DETAIL LINE ITEM: MISCELLANEOUS DEFINITION: Expenses related to the contract which are not chargeable to other line items. INSTRUCTIONS: List and briefly explain each miscellaneous cost itern below. Cost items that are designated "other" or "miscellaneous" are unacceptable. METHOD OF ALLOCATION OF COST: Determine the DEIS percentage of the cost using one of the following methods. Any cost item used entirely to provide contracted services should be charged 100% to the contract. Identify below the method used to determine the percentage shown in Column 3. Options include: a) Number of DI IS clients served, divided by Total Program clients served, X 100%; b) Direct service staff hours sening DI-IS clients, divided by total direct staff program hours, X 100%; C) Other (Identify). Cost allocation method: B 4. DI-IS 5. 2. 1. TO TA L 3 DHS "A CONTRACT Match or In-kind . COST ITEM (TOTAL COST) PROGRAM PORTION Portion (Of Total Prog.) (If Applicable) Miscellaneous: Item: Liability Insurance Explanation: insurance Certif Quantity • I 304.7 times cost per unit: 1 $ 1.00 $ 384.73 100.0% 8 384.73 S _ Item Indirect Costs Explanation: 15.16% salaries Quantity : I 126121.0times cost per unit: I $ 0.15 , $ 19,119.94 89.9% $ 17,179.27 8 1,940.67 Item: Supervisor Training Explanation: INPP model Quantity: I 600.0] times cost per unit: I S 1.00 S 600.00 0.0% . $ 600.00 Item: Explanation: Quantity: 1 D.0] times cost per unit: I $ - $- 0.0% $ - $ - Item: Explanation: Quantity: .1 0.01 times cost per unit: I $ S 0.0% S SUBTOTAL: $ 20,104.67 I $ 17,564.00 , $ 2,540.67 MISCELLANEOUS TOTAL: $ 20,104 67 $ 17,564.00 $ 2.540,67 CM-468-EX (Rev. 6-11) Previous edition obsolete. MS Excel Miscellaneous FISCAL NOTE (MISC. #11263) November 11,2011 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — 2012 PREVENTION PILOT PROJECT GRANT (FORMERLY CHILD ABUSE AND NEGLECT PREVENTION) AMENDMENT #2 ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Michigan Department of Human Services (MDHS) has awarded the Oakland County Health Division funding in the amount of $245,821 with county support of $113,664 for a total of $359,485. 2. The $113,664 in county support is comprised of salaries and fringes, as well as building space, communications and miscellaneous expenses. 3. No cash, local, or in-kind match from the County is required for this grant. However, the County has committed budgeted General Fund resources (in this case, personnel) amounting to $113,664 in support of this project. 4. The project encourages home visitation services designed to prevent child abuse and neglect of Oakland County children ages birth to eighteen, to strengthen their families and prevent them from entering the protective child welfare system. Home visitation services will be provided to families referred from the Department of Human Services or meeting risk criteria as established by the Department of Human Services. 5. Funding period is August 1,2010 through September 30, 2012. 6. There are no new positions required. 7. The future level of service, including personnel, will be contingent upon the level of funding available. 8. The Fiscal Year 2012 budget is amended as specified below: GENERAL FUND (10100) Budget Reference 2012 / 100000001406 Revenues: 1060236-133375-610313 Expenditures: 1060236-133375-702010 1060236-133375-722740 1060236-133375-730926 1060236-133375-730982 1060236-133375-731346 1060236-133375-731388 1060236-133375-731997 1060236-133375-750245 1060236-133375-750399 1060236-133375-750448 1060236-133375-750567 1060236-133375-770667 1060236-133375-774636 1060236-133375-774677 1060236-133375-778675 Federal Operating Grants Total Revenues Salaries Regular Fringe Benefits Indirect Costs Interpreter Fees Personal Mileage Printing Transportation of Clients Incentives Office Supplies Postage-Standard Mailing Training-Educational Supplies Convenience Copier Info Tech Operations Insurance Fund Telephone Communications Total Expenses FY2012 Budget $ 245,821 $ 245,821 $ 126,123 69,580 17,179 2,500 7,062 300 5,042 7,200 300 72 6,984 147 2,287 385 660 $ 245,821 FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Greimel absent. Resolution #11263 November 2, 2011 Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RUOLUTION ((/7 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 2, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2 nd day of November, 2011. Bill Bullard Jr., Oakland County