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HomeMy WebLinkAboutResolutions - 2011.11.30 - 18811November 30, 2011 REPORT (MISC. #11285) BY: Human Resources Committee, John A. Scott, Chairperson RE: Sheriff's Office — Fiscal Year 2012 Secondary Road Patrol and Traffic Accident Prevention Program Grant Acceptance TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed the aforementioned resolution on November 9, 2011 reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report. HUMAN RERCES COMMITTEE HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Bosnic and Nuccio absent November 30, 2011 MISCELLANEOUS RESOLUTION #11285 BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFFS OFFICE — FISCAL YEAR 2012 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan Department of State Police - Office of Highway Safety Planning for $761.310 in grant funding from Public Act 416 to conduct secondary road patrol activities for the period October 1, 2011 through September 30, 2012; and WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded Oakland County with a grant in the amount of $761,310, which is a decrease of $84,590 from the Fiscal Year 2011 award; and WHEREAS this is 33rd year for the Secondary Road Patrol and Traffic Accident Prevention Program Grant award; and WHEREAS the grant provides continuation funding for five (5) SR full time eligible FTE Deputy II positions (#4030601-110010-02572, #02957, #03114, #07501 and #09191) and one (1) SR FTE Sergeant position (#4030601-110010-07790) located in the Patrol Services Division; and WHEREAS with this grant acceptance one (1) SR FTE Deputy II position (#4030601-110010-01539) will be deleted; and WHEREAS no county match or additional positions are required; and WHEREAS this grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2012 Secondary Road Patrol Grant award from the Michigan Department of State Police - Office of Highway Safety Planning in the amount of $761,310 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED that one (1) SR FTE Deputy ll position (#4030601-110010-01539) be deleted in the Traffic Unit/Patrol Division/Sheriff's Office BE IT FURTHER RESOLVED that five (5) SR (FTE) Deputy II positions (#4030601-110010-02572, #02957, #03114, #07501 and #09191) and one (1) SR FTE Sergeant position (#4030601-110010-07790) be continued in the Traffic Unit/Patrol Division/Sheriff's Office. BE IT FURTHER RESOLVED that the continuation of this program and associated positions are contingent upon future levels of grant program funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Runestad absent GRANT REVIEW SIGN OFF — Sheriffs Office GRANT NAME: 2012 Secondary Road Patrol FUNDING AGENCY: Michigan State Police — Office of Highway Safety Planning DEPARTMENT CONTACT PERSON: Dale Cunningham 248 858-5512 STATUS: Grant Acceptance DATE: October 19, 2011 Pursuant to Misc. Resolution #0.1320, please be advised the captioned grant materials have completed internal grant review?. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance CoMmittee Fiscal Note, and this Sign. Off email containing grant review comments) may he requested to be placed On the appropriate Board of Comrnissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (10/14/2011) Department of Human Resources: Approved. — Karen Jones (10/14/2011) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (10/19/2011) Corporation Counsel: I approve of the above-referenced grant acceptance on behalf of Corporation Con — Mary M. Mara (10/14/2011) Date Application Received Grant Number OHS-401 (05/11) MICHIGAN STATE POLICE Page 8 of 17 0c.66, ip.q e, cri /3 SECTION C: SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM APPLICATION I. Application & Agreement Signature Page This application is made under Act 416, as amended, In the amount and for the purpose set forth. Failure to comply with Act 416, Grant Conditions & Requirements, or Generally Accepted Accounting Principles is cause for termination of the grant. We certify that the information contained in this application, including the Methods and Procedures and Budget Detail, is true and correct to the best of our knowledge. We agree to comply with all Grant Conditions, Act 416 requirements, and the policies of the OHSP. On the basis of the information provided in this application and detailed budget submitted by the county, an award will be made to the county in the amount and for the period stated and is subject to the Grant Conditions & Requirements. This agreement becomes effective as of the date county representatives are notified by OHSP. A. REQUESTOR INFORMATION 1. Applicant County Oakland 3. Fiscal October 1, 2011, 2. Federal Employer ID Number 38-6004876 to September 30, 2012 B. CHAIRPERSON, COUNTY BOARD OF COMMISSIONERS 4. Name 5. Telephone Number 1 Michael Gingell 248-858-0100 . 6. Street Address 7. City B. ZIP Code 1200 North Telegraph Road Pontiac 48341 , 9. Signature of Chairperson 10. Date C. SHERIFF 11. Name 12. Telephone Number Michael J. Bouchard 248-858-5001 13. Street Address 14. City 15. ZIP Code 1200 North Telegraph Road, Bldg. 38 East Pontiac 48341 16. Signature of Sheriff 17. Date 1 D. FINANCIAL OFFICER (Person Responsible for Fiscal Accountino1 18. Name 19. Telephone Number Timothy J. Soave 248-858-0807 20. Street Address 21. City 22. ZIP Code 2100 Pontiac Lake Road, Bldg. 41 West Waterford 48328 23. Signature of Financial Officer 24. Date E. PRIMARY CONTACT PERSON FOR SRP PROGRAM 25. Name and Title 25. Telephone Number Lt. Christopher Wundrach 248-858-5022 27. E-mail Address 28. Fax Number wundrachc@oakgov.com 248-858-4965 FOR OHSP USE ONLY AUTHORITY: 1978 PA 416, as amended: COMPLIANCE: Voluntary, but required for SRP fundino 0 c5Z) OHS-401 (05/11) MICHIGAN STATE POLICE Page 9 of 17 48 271 271 II. Maintenance of Effort Base Data County Funded Deputies Report the number of county funded, full-time certified deputies employed by, or budgeted for, the sheriffs department as of the dates indicated below. The source of funding for the deputies (i.e., other grants, local contractual arrangements, etc.) is not a deciding factor in determining whether the county meets the maintenance of effort requirement. Do not include SRP funded deputies. County Funded, Full-Time Certified Deputies Total Number 1) As of 9/30178 210 2) Current 643 3) Budgeted for Upcoming Fiscal Year (October 1 — September 30) 643 Number Whose Primary Duty is Road Patrol OHS-401 (05/11) MICHIGAN STATE POLICE Page 10 of 17 ("),(.5z) e - III. Methods and Procedures INSTRUCTIONS: Indicate how your department will utilize the funds allocated by selecting each box that describes an activity engaged in by your county's SRP officers. If "other" is selected, provide a description of the activity. All activities must be allowable under the provisions of Act 416 and must be consistent with the submitted budget. E Patrol and monitor traffic violations on secondary roads. E Investigate crashes involving motor vehicles on secondary roads. Provide emergency assistance to persons on secondary roads. • Enforce violations of criminal laws which are observed by or brought to the attention of the sheriffs department while patrolling secondary roads. O Enforce laws in state parks and county parks within the county. 0 Provide a vehicle inspection program. Provide traffic safety information and education programs. Other (please describe) Additional Information "Other" description as requested above: Provide target enforcement on secondary roads. Also, provide extra patrol on secondary roads at the request of citizens regarding vehicular violations. Auburn Hills Birmingham Clawson Farmington Hills Ferndale Franklin Lake Angelus Novi Oak Park Rochester Southfield Waterford Township (See attached resolutions) Addison Township Brandon Township Commerce Township Highland Township Independence Township Lyon Township Oakland Township Orion Township Oxford Township Royal Oak Township Springfield Township City of Pontiac City of Rochester Hills OHS-401 (05111) MICHIGAN STATE POLICE Page 11 of 17 IV. Resolutions, Contracts, and Law Enforcement Plan A. List each city or village which has requested by resolution that the sheriffs department provide services within its boundaries. If none, note N/A. Note: Include a copy of each resolution. If any new resolutions are adopted during the fiscal year, immediately forward a copy to OHSP. B. List each township, city, or village that contracts with the sheriffs department to provide law enforcement services. If none, note N/A. Note; Include a copy of each contract. If any new contracts are acquired during the fiscal year, immediately forward a copy to OHSP. (See attached contracts. The contract for the City of Pontiac has been provided in its entirety. Since the wording of the remaining contracts is indentical for the other listed municipalities, one contract (Addison Township) has been provided in its entirety. Only the cover page and the contracted personnel allottment pages are provided for the remaining municipalities.) C. Include a copy of your most current Law Enforcement Plan with MSP for the unincorporated areas of the county. Note: Law Enforcement Plans shall be updated at least every four years, following a sheriffs election. OHS-401 (05111) MICHIGAN STATE POLICE Page 12 of 17 .50 Pf, SERIAL NUMBER DATE PUT IN SERVICE OR PURCHASED DATE OF DISPOSAL QUANTITY DESCRIPTION COST DISPOSAL METHOD V. Equipment and Automotive Inventory INSTRUCTIONS: List all equipment and automobiles purchased in full or in part with Act 416 funds. SEE ATTACHED EQUIPMENT SPREADSHEET SRP 416 El UIPMENT INVENTORY FY2010 DATE PUT IN SERVICE DATE OF QUANTITY DESCRIPTION SERIAL NUMBER OR PURCHASED COST DISPOSAL DISPOSAL METHOD Eyewitness 2001 Video Cameras (acquisition EU03674 through 10 cost $4,544.00 each) EU03683 05/23/02 $45,440.00 in use .__ Wingman 8 - LED X Modules (interior) Crown Vic 11856 09/01105 $1,240.74 in use Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard 6DDDTB1 09122106 $1,568.76 louse Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat 1 Panel and Dell USB Keyboard 6FDDTB1 09/22106 $1,568.76 in use Dell OptiPlex GX520 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat 1 Panel and Dell USB Keyboard 4DTB1 09/22/06 $1,568.76 in use 1 HP Color Laser Jet 3800DTN Printer CNWCH34953 09/22/06 $1,467.00 in use LTI Upgrade included: Angle Encoder and TDS Angle Encoder: AE00138-4 Recon with all attachments and cables, Angle TDS Recon: Encoder Tripod, Tribrach with all adapters, CS18A10473 Data Collector Program, Prism, and Prism Pole 09/24/06 $5,940.50 in use LTI Upgrade included: Angle Encoder and TDS Angle Encoder: AE001379 Recon with all attachments and cables, Angle TDS Recon: Encoder Tripod, Tribrach with all adapters, CS18A10562 1 Data Collector Program, Prism, and Prism Pole 09/24/06 $5,940•50 in use LTI Upgrade included: Angle Encoder and TDS Angle Encoder: A Recon with all attachments and cables, Angle 001371 TDS Recon: Encoder Tripod, Tribrach with all adapters, CS18A10503 1 Data Collector Program, Prism, and Prism Pole 09/24/06 $5,940.50 in use — Angle Encoder: LTI Upgrade included: Angle Encoder and TDS AE001380 Recon with all attachments and cables, Angle TDS Recon: Encoder Tripod, Tribrach with all adapters, CS19A12813 1 Data Collector Program, Prism, and Prism Pole 09/24/06 $5,940.50 in use -6 kJ s SRP 416 E UIPMENT INVENTORY FY2010 0 1 Vericom VC3000DAQ Braking Test Computer VC306082362 09/26/06 $2,975.90 i in use 1 SMART Cart VMS Model It 1K9BM111760118029 09/26/06 $19,630.00 in use 1 SMART VMS Easy Host Software N/A 09/26/06 $2,495.00 in use 1 SMART VMS Traffic Statistics Package N/A 09/26/06 $2,195.00 in use Nikon Camera D7OS Package included: Camera: 3173505 Camera, 18-70 mm Lens, SB-800 Flash, 512 Lens: US3338344 MB Card, and Card Reader Flash: 2576345 09/26/06 $1348.00 in use Nikon Camera D7OS Package included: Camera: 3170280 Camera, 18-70 mm Lens, SB-800 Flash, 512 Lens: US356076 1 MB Card, and Card Reader Flash: 2576354 09/26/06 $1,348.00 in use Nikon Camera D7OS Package included: Camera: 3173050 Camera, 18-70 mm Lens, SB-800 Flash, 512 Lens: US3342116 1 MB Card, and Card Reader Flash: 2576350 09/26/06 $1,348.00 in use Nikon Camera D7OS Package included: Camera: 3173046 Camera, 18-70 mm Lens, SB-800 Flash, 512 Lens: US3341540 1 MB Card, and Card Reader Flash: 2576344 09/26/06 in use Bosch CDR, cables & software updates N/A 04/29110 $4,044.00 in use 1 Total Station Nikon Nivo 5M Reflectorless OCSO ID #14930 06/01/10 $6,869.50 in use Total Station Nikon Nivo 5M Refectories s OCSO ID #11935 06/01/10 $6,869.50 in use Trimble TDS Recon DS66A34071 06/01/10 $728.20 in use 1 Trimble TDS Recon DS66A34147 06/01/10 $728.20 In use 2 Nylon Carry Case for Trimble TDS Recon N/A 06/01/10 $27.50 'in use 2 TDS Recon 400X w/Bluetooth software update N/A 06/01/10 $4,851.00 in use TPM FX3 Drawing Program (FX3 Pro Recon) N/A 06/01/10 $395.10 in use N/A 4 TPM FX3 Drawing Program (FX3 Pro Recon+) 06/01/10 $3,596.40 in use OHS-401 (05/11) MICHIGAN STATE POLICE Page 13 of 17 VI. Budget Detail INSTRUCTIONS: The budget must be completed in detail and shall only cover the period for which this application is made. Note: Round to whole dollar amounts. A. PERSONNEL SALARIES AND WAGES POSITION TITLE Sergeant Deputy II Deputy II Deputy II Deputy II OVERTIME LONGEVITY SALARY RATE $ 75,676 $ 64,803 $ 64,803 $ 64,803 $ 64,803 `)/0 OF TIME ON ACT 416 ACTIVITIES 100% 100% 100% 100% 100% SUBTOTAL COST $ 75,676 64,803 $ 64,803 64,803 $ 64,803 $ see next page FRINGE BENEFITS FICA RETIREMENT HOSPITALIZATION WORKERS COMPENSATION OTHER INSURANCE (please identify) PERCENT PERCENT AVG/EMPLOYEE/MONTH RATE/$100 IN WAGES SUBTOTAL TOTAL PERSONNEL $ see next page $ see next pa_g_ SALARIES AND WAGES $ 25,000 LONGEVITY SUBTOTAL $ 424,691 32,489 $ 150,341 $ 2.60 $ 11,042 .44% OTHER INSURANCE (please identify) Unemployment Insurance $ 1,869 .29% Disability Insurance $ 1,232 .35% Group Life / Accident Insurance $ 1,486 Dental Insurance $ 84.63 avg/employee/month $ 6,093 170 .04% Optical Insurance SUBTOTAL OHS-401 (05/11) MICHIGAN STATE POLICE Pcf e / 3 za / 7 VI. Budget Detail INSTRUCTIONS.. The budget must be completed in detail and shall only cover the period ior which this application is made. Note: Round to whole dollar amounts. A. PERSONNEL FRINGE BENEFITS FICA RETIREMENT HOSPITALIZATION $ 1, 080.00 WORKERS COMPENSATION PERCENT 7.65 PERCENT 35,40 AVG/EMPLOYEE/MONTH 77,760 RATE/$100 IN WAGES TOTAL PERSONNEL $ 282,482 707,173 DESCRIPTION OF EXPENSE (Include fuel, maintenance, insurance, etc.) RATE COST OHS-401 (05111) MICHIGAN STATE POLICE Page 14 of 17 B. AUTOMOTIVE EXPENSES INSTRUCTIONS: The County may choose to account for Automotive Expenses using ONE of the two following methods: Actual Automotive Expenses OR Mileage Reimbursement. The same method must be used to account for the costs in the SRP general ledger accounts. ACTUAL AUTOMOTIVE EXPENSES COUNTY COST PER MILE OF PATROL OPERATION $ 0.48 TOTAL AUTOMOTIVE EXPENSES OR MILEAGE REIMBURSEMENT ESTIMATED MILES 112,786 COST $ 64,137 TOTAL AUTOMOTIVE EXPENSES 54,137 OHS-401 (05/11) MICHIGAN STATE POLICE Page 15 of 17 /1 -71‘ C. EQUIPMENT RATE DESCRIPTION OF EXPENSE COST DESCRIPTION QUANTITY PURCHASE PRICE COST TOTAL EQUIPMENT D. OPERATING EXPENSES PRINTING/SUPPLIES CLEANING/CLOTHING ALLOWANCE TRAINING RADIO MAINTENANCE CONTRACTS MISCELLANEOUS (describe) TOTAL OPERATING EXPENSES TOTAL DIRECT COSTS (Personnel, Automotive, Equipment, & Operating) E. INDIRECT COSTS NOT TO EXCEED 5% OF TOTAL DIRECT COSTS $ 761,310 TOTAL PROJECT COSTS (Direct + Indirect) $ 761,310 STATE ALLOCATION $ 761,310 _ OHS-401 (05/11) MICHIGAN STATE POLICE Page 16 of 17 7,2 c.) )7' / $ F. BUDGET NARRATIVE INSTRUCTIONS: Provide a narrative Justifying and detailing the basis for determining the cost of the items included in each budget category. Include calculations that aren't apparent on previous pages. Additional pages may be attached as needed. 1. Traffic Deputies/Sergeant: The P.A. 416 Secondary Road Patrol deputies work under the direction of a traffic sergeant. Working day and afternoon shifts, the deputies and sergeant will be responsible for enforcing all "Traffic Laws" under the Michigan Vehicle Code and all "Criminal Laws", as well as investigating accidents. Overtime incurred will primarily be for subpoenas received for citations issued, arrests made during regular patrol duties, crash investigations, emergency responses, and any other homeland emergency issues. 2. Patrol Vehicles: Ford Crown Victorias and Chevrolet Impalas are replaced after 100,000 miles. Chevrolet Tahoes are replaced after 120,000 miles. Rate per mile includes all operating expenses. Strictly a leased vehicle. Name and Title of Person Completing the Budget j Telephone Number Dale Cunningham, Sheriff's Business Manager 1 248-858-5512 M„5/7 2 / e2A-,0 ( <=)7‘,/.3 VII. Equal Employment Opportunity (EEO) COUNTY EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Michael Ginaell , certify that (County Board Chairperson) Oakland County has formulated an equal (County Name) employment opportunity program in accordance with the standards established under Executive Directive 1979-4. The EEO Plan is on file with the Michigan Office of Highway Safety Planning (State Agency) for review or audit by officials of that agency, or the Department of Civil Rights, or OHSP as required by relevant laws, directives, and regulation. Signature of County Board Chairperson Date $ 845,900 ($ 84,590) $ 761,310 $ 845.900 ($ 84,590) $751,3_10 $ 465,200 $ 13,655 $ 2,310 $ 175,732 $ 12,987 $ 40,178 $ 4,933 $ 1,628 $ 2,310 $ 473 $ 60,000 $ 9,746 $ 56,748 _645,900 68,890) 8,741) 328) 22,043) 74,265 9,860) 313) 320) 844) 1 35,160) 1,811) 10,546) 84.590) $ 396,310 $ 4,914 $ 1,982 $ 153,689 $ 87,252 $ 30,318 $ 4,620 $ 1,308 $ 1,466 $ 474 $ 24,840 $ 7,935 $ 46,202 $ 761,310 ($ ($ ($ ($ ($ ($ ($ ($ ($ ($ FISCAL NOTE (MISC. #11285) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - FISCAL YEAR 2012 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of State Police - Office of Highway Safety Planning awarded Oakland County a grant in the amount of $761,310 for the period October 1, 2011 through September 30, 2012. This is the 33rd year of grant funding. 2. The award is $84,590 less than the Fiscal Year 2011 award of $845,900. 3. The grant provides funding for five (5) Deputy II positions (#4030601-02572, #02957, #03114, #07501, and #09191) and one (1) Sergeant Position (#4030601-07790) located in the Patrol Services Division. 4. With this acceptance, one (1) Sergeant Position (#4030601-01539) located in the Patrol Services Division is deleted. 5. No County match is required, 6. Fiscal Year 2012 Special Revenue Budget is amended as follows: FY 2012 FY 2012 FY 2012 GRANT FUND #27345 Adopted Adjustment Amended Project GR#0000000142, Activity A, Analysis Type GLB November 30, 2011 Revenue 4030601-110010-615571 Grants State Total Grant Fund Revenue Expenditures 4030601-110010-702010 Salaries Regular 4030601-110010-722750 Workers Comp 4030601-110010-722760 Group Life 4030601-110010-722770 Retirement 4030601-110010-722780 Hospitalization 4030601-110010-722790 Social Security 4030601-110010-722800 Dental 4030601-110010-722810 Disability 4030601-110010-722820 Unemployment In 4030601-110010-722850 Optical 4030601-110010-712020 Overtime 4030601-110010-776661 Motor Pool 4030601-110010-776659 Motor Pool Fuel Total Grant Fund Expenditures FINANCE COMMITTEE t,f71:7vvt /1tt: t FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Long and Runestad absent. Resolution #11285 November 30, 2011 Moved by Weipert supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Zack, Bosnic. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr.; Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 30, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 30th day of November, 2011. F,La tkU__4GL,I Bill Bullard Jr., Oakland County