HomeMy WebLinkAboutResolutions - 2011.11.30 - 18814November 30, 2011
REPORT (MISC. #11288)
BY: Human Resources Committee, John A. Scott, Chairperson
RE: Circuit Court — 2012 Michigan Drug Court Grant Program (Juvenile Drug Court)
Grant Agreement
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the aforementioned
resolution on November 9, 2011 reports with the recommendation the resolution be
adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEEVOTE
Motion carried unanimously on a roll call vote with Bosnic and Nuccio absent
November 30, 2011
MISCELLANEOUS RESOLUTION #11288
BY: PUBLIC SERVICES COMMITTEE, COMMISSIONER RUNESTAD, CHAIRPERSON
IN RE: CIRCUIT COURT — 2012 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) — GRANT
AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program with a grant period of October 1,2011 through September 30, 2012; and
WHEREAS the SCAO grant award, plus Child Care Fund funding, Local Cash, and General Fund support make up
the total program funding for FY 2012; and
WHEREAS the court intends to continue the Juvenile Drug Court to deal with the problems of increasing recidivism.
increasing use of alcohol and illegal drugs, rising systems costs, and an increase in out of home placement days ordered;
and
WHEREAS the Juvenile Drug Court has a budget of $487,862 which includes a SCAO grant award of $40,000, Child
Care Fund contributed funding of $423,719 (of which 50% is reimbursable), Local Cash of $3,125 (Defense Attorney Fees)
and general fund support of $21,018; and
WHEREAS the Juvenile Drug Court Program has one (1) special revenue (SR) full-time eligible (FTE) Youth and
Family Caseworker II position (#3010402-09711) is partially funded by the Juvenile Drug Court Grant with the remaining
costs funded by the Child Care fund; and
WHEREAS one (1) SR FTE Youth and Family Caseworker II position (#3010402-09835) associated with the
Program was deleted with the FY12 Budget process; and
WHEREAS for additional support it is requested that one (1) SR part-time non-eligible (PTNE) 1,000 hours per year
Youth and Family Caseworker II position be created in the Circuit Court/Family Division/Court Services and fully funded by
the Juvenile Drug Court Grant; and
WHEREAS one (1) Special Revenue (SR) full-time eligible (FTE) Youth and Family Caseworker Supervisor position
(#3010402-09712) and one (1) SR FTE Technical Assistant position (#3010402-10677) providing administrative support to
the Program are partially funded by the Child Care Fund; and
WHEREAS the Manager Court Services position (#3010402-07512) functions as administrator of this program and
the Child Care Fund allows for up to 20% reimbursement of this position;
WHEREAS this program provides also funding for drug testing supplies and kits, office supplies, personal mileage,
indirect costs, and individual, group, and family therapy; and
WHEREAS the grant agreement has been reviewed and approved through the County Executive's Contract Review
Process and the Board of Commissioners' Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board Of Commissioners accepts the 2012
Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of $40,000 from the State Court
Administrative Office (SCAO), for the period of October 1, 2011 through September 30, 2012.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign the grant
agreement for the total program amount of $487,862, which includes the SCAO grant award of $40,000, Child Care Fund
contributed funding of $423,719, Local Cash of $3,125 (Defense Attorney Fees), and General Fund support of $21,018.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the
contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office,
providing that assurance #3 of that grant application shall not be construed as a mandate for future funding of the program
from the funding unit, said letter attached hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully executed with the
County's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that one (1) SR PTNE 1,000 hours per year Youth and Family Caseworker It position
be created in the Circuit Court/Family Division/Court Services
BE IT FURTHER RESOLVED that continuation of position #3010402-09711 and other position(s) associated with
this grant is contingent upon continuation of state funding, and receipt of additional funding sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the
contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance
from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Runestad absent
John Cooperrider
From:
Sent:
To:
Cc:
Subject:
Attachments:
Piir, Gala <piirg@oakgov.com >
Friday, October 28, 2011 3:57 PM
'Cooperrider, John'; 'Davis, Pamela'; 'Falardeau, Nancy'
'Agacinski, Karen'; 'Plotkowski, Andrea'
GRANT REVIEW SIGN OFF - Circuit Court - FY 2012 Michigan Drug Court Grant Program
(Juvenile Drug Court) - Grant Agreement
C06 JUV Revised.pdf; Grant Accept sign off pkg.pdf
Please Note: The requested contract modifications have been made and are included in the attached revised agreement. This
version of the agreement should be included in all Board of Commissioner packets.
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2012 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Pamela Davis /John Cooperrider 80247 / 80256
STATUS: Grant Acceptance
DATE: October 28, 2011
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/19/2011)
Department of Human Resources:
Approved. — Karen Jones (10/19/2011)
Risk Management and Safety:
Approved per FY2012 amended contract. — Andrea Plotkowski (10/27/2011)
Corporation Counsel:
There appear to be no unresolved legal issues that require action at this time. — Karen Agacinski (10/26/2011)
COMPLIANCE
The grant agreement references a number of specific federal and/or state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
2011 PA 63
1
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
2012
GRANT CONTRACT
SCACY.Com rtAct -7.,,tunhcr, . Start Date: 10/01/2011
„ , , End Date: 9/30/2012
Grantee Name
6th Circuit Court - Juvenile
Federal ID Number
38-6004876
Grant Amount
$40,000
Effective January 1, 2005, Michigan Compiled Laws (MCL) 600.1060 et. seq. authorizes
the creation of drug treatment courts in circuit and district courts and the family division
of circuit courts in Michigan. In addition, 2011 PA 63, effective June 21, 2011, provides
funding for the Michigan Drug Court Grant Program (MDCGP) for 2012. Administered
by the State Court Administrative Office (SCAO), the purpose of the MDCGP is to
provide funding assistance to operational drug treatment courts and drug treatment courts
in the planning stage. The grant agreement is designated as a subrecipient relationship.
Funds from the MDCGP are awarded based upon the Grantee's agreement to comply
with MCL 600.1060 et. seq., the policies and procedures set forth in the application
assurances and administrative requirements for the program, and this contract.
Michigan Drug Court Grant Program — FY 2012
1. Contract
This contract incorporates the Grantee's approved grant request and final
approved budget.
2. Contract Administration
The State Court Administrator or his agent shall have full authority to act for the
grantor in the administration of this contract consistent with the following
provisions.
3. Term of Contract
This contract shall be effective upon the signature of the State Court
Administrator or Deputy State Court Administrator, and the signature of the
Grantee's authorizing official and chief judge. The contract shall commence
October 1, 2011, and shall terminate on September 30, 2012, unless tettninated
earlier according to provisions in section 21. Funding under this contract does not
guarantee future funding from the MDCGP.
4. Contract Funding
Upon approval of the Grantee's application and signing of this contract, SCAO
agrees to provide funding from the MDCGP in an amount not to exceed the
amount of the grant contract. In no event does this contract create a charge
against any other funds of SCAO or the Michigan Supreme Court.
5. Conduct of the Project
A. The grantee shall abide by all terms and conditions required by the
application assurances, budget requirements, and the Grantee's approved
program outline and budget. The Grantee must obtain prior approval from
SCAO before any program changes or budget adjustments exceeding
$1,000 are implemented during the grant period. Changes to the Mental
Health Services line item of the approved budget are prohibited.
B. The Grantee shall operate its drug court project in accordance with item
#11 of the MDCGP Application Instructions (i.e., Drug Treatment Courts:
the Ten Key Components; The Ten Guiding Principles of DWI Courts;
Juvenile Drug Courts: Strategies in Practice; or Family Dependency
Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model).
Michigan Drug Court Grant Program — FY 2012 2
C. The Grantee shall comply with all applicable federal, state, and local laws,
rules, and regulations.
D. The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious
instruction, or proselytization. If the Grantee refers participants to, or
provides, a nonfederally funded program or service that incorporates such
religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from
participation in a program or otherwise penalized or disadvantaged for any
failure to accept a referral or services. If participation in a nonfederally
funded program or service that incorporates inherently religious activities
is deemed a critical treatment or support service for program participants,
the Grantee agrees to identify and refer participants who object to the
inherently religious activities of such program or service to a comparable
secular alternative program or service.
6. Assignments and Subcontracts
All provisions and requirements of this contract shall apply to any subcontracts or
agreements the Grantee may enter into in furtherance of its obligations under this
contract. The Grantee shall provide copies of all subcontracts for services funded
in whole or in part by this grant to the SCAO.
7. Human Subjects
The Grantee must submit all research involving human subjects conducted in
programs sponsored by SCAO, or in programs that receive funding from or
through the State of Michigan, to the Michigan Department of Community
Health's (MDCH) Institutional Review Board (IRB) for approval prior to the
initiation of the research.
8. Confidentiality
Both SCAO and the Grantee shall assure that medical services to, and information
contained in medical records of, persons served under this contract, or other such
recorded information required to be held confidential by federal or state law, rule,
or regulation, in connection with the provision of services or other activity under
this agreement shall be privileged communication. It also shall be held
confidential, and shall not be divulged without the written consent of either the
Michigan Drug Court Grant Program — FY 2012 3
patient or a person responsible for the patient, except as may be otherwise
required by applicable law or regulation. Such information may be disclosed in
summary, statistical, or other form, which does not directly or indirectly identify
particular individuals.
9. Health Insurance Portability and Accountability Act and 42 CFR Part 2
To the extent that this act and these regulations are pertinent to the services that
the Grantee provides under this contract, the Grantee assures that it is in
compliance with the Health Insurance Portability and Accountability Act
(HIPAA) and 42 CFR Part 2 requirements including the following:
A. The Grantee must not share any protected health or other protected data
and information provided by SCAO or any other source that falls within
HIPAA and/or 42 CFR Part 2 requirements, except to a subcontractor as
appropriate under this contract.
B. The Grantee must require that the subcontractor not share any protected
health or other protected data and information from SCAO or any other
source that falls under HIPAA and/or 42 CFR Part 2 requirements in the
terms and conditions of the subcontract.
C. The Grantee must use the protected data and information only for the
purposes of this contract.
D. The Grantee must have written policies and procedures addressing the use
of protected data and information that falls under the HIPAA and/or 42
CFR Part 2 requirements. The policies and procedures must meet all
applicable federal and state requirements including HIPAA and 42 CFR
Part 2 regulations. These policies and procedures must include restricting
access to the protected data and information by the Grantee's employees.
E. The Grantee must have a policy and procedure to report to SCAO
unauthorized use or disclosure of protected data and information that falls
under the HIPAA and/or 42 CFR Part 2 requirements of which the Grantee
becomes aware.
F. Failure to comply with any of these contractual requirements may result in
the teimination of this contract in accordance with section 20.
G. In accordance with HIPAA ancUor 42 CFR Part 2 requirements, the
Grantee is liable for any claim, loss, or damage relating to unauthorized
Michigan Drug Court Grant Program — FY 2012 4
use or disclosure of protected data and information received by the
Grantee from SCAO or any other source.
10. Independent Contractor Status
A. Both parties to this contract will be acting in an independent capacity and
not as an agent, employee, partner, joint venturer, or associate of one
another. The employees or agents of one party shall not be deemed or
construed to be the agents or employees of the other party for any purpose.
B. The Grantee understands and agrees that all persons furnishing services
pursuant to this contract are, for purposes of workers' compensation
liability or other actions of employee-related liability, not employees of
SCA° or the Michigan Supreme Court. The Grantee bears the sole
responsibility and liability for furnishing workers' compensation benefits
to any of its employees for injuries arising from or connected with services
performed pursuant to this contract.
11. Liability
All liability to third parties, loss, or damage as a result of claims, demands, costs,
or judgments arising out of activities, such as direct service delivery, to be carried
out by the Grantee in the performance of this contract shall be the responsibility
of the Grantee, and not the responsibility of the SCAO, provided that nothing
herein shall be construed as a waiver of the governmental immunity that has been
provided to the Grantee or its employees by statute or court decision.
All liability to third parties, loss, or damage as a result of claims, demands, costs,
or judgments arising out of activities to be carried out by the SCAO in the
performance of this contract shall be the responsibility of SCAO, and not the
responsibility of the Grantee, provided that nothing herein shall be construed as a
waiver of the governmental immunity that has been provided to the SCAO or its
employees by statute or court decision.
12. Debarment and Suspension
The Grantee may not contract with or make any award of the SCAO drug court
grant funds at any time to any party that has been debarred or suspended or is
otherwise excluded from, or ineligible for, participation in federal assistance
programs under Executive Order 12549, "Debarment and Suspension."
Michigan Drug Court Grant Program — FY 2012 5
13. Acquisition, Accounting, Recordkeeping, and Inspection
A. The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall
be in accordance with: (1) the standard procedures of the Grantee's unit of
government, and (2) the administrative and budget requirements of the
MDCGP.
B. The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the
purposes identified in the approved grant request, final approved budget,
and any applicable approved contract addendum and/or budget
amendment.
C. The Grantee agrees that the Michigan Supreme Court, SCAO, the local
government audit division of the Michigan Department of Treasury, the
State Auditor General, or any of their duly authorized representatives,
including program evaluators and auditors, shall have access to and the
right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to
this contract. The Grantee shall retain all books and records, including all
pertinent cost reports, accounting and financial records, or other
documents related to this contract, for five years after final payment at the
Grantee's cost. Federal and/or state auditors, and any persons duly
authorized by SCAO, shall have full access to and the right to examine
and audit any of the materials during the term of this contract and for five
years after final payment. If an audit is initiated before the expiration of
the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. SCAO shall provide audit findings
and recommendations to the Grantee. SCAO may adjust future or final
payments if the findings of the audit indicate over- or underpayment to the
Grantee for the period audited, subject to the availability of funds for such
purposes. If an audit discloses an overpayment to the Grantee, the Grantee
shall immediately refund all amounts that may be due SCAO. Failure of
the Grantee to comply with the requirements of this section shall
Michigan Drug Court Grant Program — FY 2012 6
constitute a material breach of this contract upon which the SCAO may
cancel, terminate, or suspend this contract.
D. The Grantee's accounting system must maintain a separate fund or
account that segregates MDCGP contract receipts and expenditures from
other receipts and expenditures of the Grantee.
14. Accountability for Michigan Drug Court Grant Program Funds
The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Michigan Drug
Court Grant Program, and will expend grant funds only during the period covered
by this contract unless prior written approval is received from SCAO.
15. Program Review and Monitoring
The Grantee shall give SCAO and any of its authorized agents access to the drug
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but
are not limited to onsite visits; interviews of staff and drug court participants; and
review of case records, receipts, monthly/quarterly statistical reports, and fiscal
records.
16. Reports
The Grantee agrees to provide reports as identified in the application assurances
and administrative requirements for the MDCGP to SCAO as follows:
A. Financial Reports: Financial quarterly reports are due by January 20,
April 20, July 20, and October 10. The financial report form template can
be located on the Specialty Courts website at
http:/courts.michigan.gov/scao/services/SpecialtyCourts/FormsReports.ht
m. Please refer to Attachment A for allowable and disallowable expenses
pertaining to your MDCGP grant.
B. Progress Reports: Progress reports are due semi-annually. The reports
are due April 30, and October 30. The progress reports will list the drug
court program's goals and objectives, detail the status of accomplishments
for each goal and objectives, discuss any changes in the program's goals
and objectives as set forth in the application for grant funding, and
Michigan Drug Court Grant Program — FY 2012 7
describe program activities during the reporting period. The final report
must provide a summary of progress toward achieving the goals and
objectives of the award, significant results, and any products developed
under the award.
C. DCCMIS Data Reports: Recipients of the MDCGP operational funding
are required to submit quarterly to SCAO a Drug Court Case Management
Information System (DCCMIS) Data Validation and DCCMIS Data
Exception Report:
1. Data Validation Report: The number of admissions, discharges,
and open cases for the quarter.
2. Data Exception Report: SCAO will provide to each court a list
of cases in which data is either missing or appears to be incorrect.
The court must review each case and correct the entry or advise
SCAO of the reason(s) for the missing data or why the data
submitted appears incorrect.
These reports are due February 15, May 15, August 15, and
November 15. Should a Grantee awarded funds for planning
purposes become operational during the contract period, the
Grantee will be responsible for submitting the appropriate Data
Validation and Data Exception Report for the quarter immediately
following program implementation and for all subsequent quarters
as required above for courts receiving operational funding.
D. DCC1VEIS User Audit: Grantees awarded MDCGP operational funding
are required to submit an annual DCCMIS User Audit Report. This report
is due January 31.
E. Reporting Compliance: The Grantee is responsible for the timely
submission of each required report as outlined in sections A, B, C, and D
above. If any report is thirty days past the due date, a delinquency notice
will be sent out via e-mail notifying courts that they have fifteen days to
comply with the reporting requirement. Forty-five days past the due date,
a forfeiture notice will be sent out to courts via the U.S. Postal Service
notifying them that their funding award has been rescinded due to contract
noncompliance.
Michigan Drug Court Grant Program — FY 2012 8
17. Grant Funding Reallocation
SCAO retains the right to reallocate grant funding if ongoing progress is
not being made toward achieving the program's goals and objectives
and/or in the implementation of the drug court grant project as defined in
the approved grant request. Reimbursement for grant costs and/or future
funding may be withheld or denied if any of the required reports in this
section are received forty-five days past their due date.
18. Reimbursement
A. Reimbursement from SCAO is based on the understanding that SCAO
funds will be paid up to the total SCAO allocation as agreed to in the
approved budget.
B. The Grantee must sign up through the online vendor registration process
to receive all State of Michigan payments as Electronic Funds Transfers
(EFT) Direct Deposits. Registration information is available through the
Department of Technology, Management, and Budget's website at:
http://www.cpexpress.state.mi.us .
19. Budget Modification
Adjustments in expenditures up to $1,000 within line item categories in the
approved budget and transfers up to $1,000 between line item categories in the
approved budget may be made without the prior written approval of SCAO.
Requests for adjustments in expenditures within line items and between line item
categories exceeding $1,000 must be made using a Contract Adjustment Request
form, which can be obtained from the Specialty Court website. Note, changes to
the Mental Health Services line item of the approved budget are prohibited.
20. Funding Hold or Termination
SCAO may place a funding hold on contracted amounts not yet disbursed, or
terminate this contract if it concludes that the Grantee is not in compliance with
the conditions and provisions of this contract, the application assurances, and
administrative requirements, or the budget requirements of the MDCGP. SCAO
may extend an opportunity for the Grantee to demonstrate compliance.
Notification of a funding hold or termination will be in writing.
Michigan Drug Court Grant Program — FY 2012 9
21. Contract Termination
SCAO may cancel this contract without further liability or penalty to SCAO for
any of the following reasons:
A. This contract may be terminated by either party by giving thirty days
written notice to the other party stating the reasons for termination and the
effective date.
B. This contract may be terminated on thirty days prior written notice upon
the failure of either party to carry out the terms and conditions of this
contract, provided the alleged defaulting party is given notice of the
alleged breach and fails to cure the default within the thirty-day period.
C. This contract may be terminated immediately if the Grantee or an official
of the Grantee is convicted of any activity referenced in section 12 or this
contract during the term of this contract or any extension thereof.
D. This contract may be terminated immediately without further financial
liability to SCAO if funding for this contract becomes unavailable to
SCAO.
22. Conflict of Interest
The Grantee and SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as
amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq.
23. State of Michigan Contract
This is a State of Michigan contract and is governed by the laws of Michigan.
24. Disputes
The Grantee and the SCAO agree that, with regard to any dispute between the
parties, the parties shall attempt to resolve the dispute through mediation.
Selection of a mediator will be by mutual agreement of the parties.
The Grantee and the SCAO agree that, in the event that mediation is unsuccessful,
any dispute shall be settled by arbitration. Selection of an arbitrator will be by
mutual agreement of the parties. The decision of the arbitrator shall be binding on
both parties. The award, costs, and expenses of the arbitration shall be awarded at
Michigan Drug Court Grant Program — FY 2012 10
the discretion of the arbitrator. A judgment of any circuit court shall be rendered
upon the award made pursuant to submission to the arbitrator.
25. Entire Agreement
This contract contains the entire agreement between the parties and supersedes
any prior written or oral promises and representations. No other understanding,
oral or otherwise, regarding the subject matter of this contract exists to bind either
of the parties.
26. Amendment
This agreement may be amended only upon written agreement of the parties.
Authorized by:
State Court Administrative Office Date
Acceptance by Grantee:
Authorizing Official (Signature and Title) Date
Authorizing Official (Please Print Name and Title)
Chief Judge (Signature) Date
Chief Judge (Please Print Name)
Michigan Drug Court Grant Program — FY 2012 11
ATTACHMENT A
Michigan Supreme Court — State Court Administrative Office
FY 2012 Michigan Drug Court Grant Program Allowable Expenses
(MDCGP)
A. Personnel and Fringe Benefits: Allowable if documented with payroll reports or
general ledger for the period.
B. Contractual: Consultant fees must conform to federal guidelines and cannot
exceed $450 per day or $56.25 per hour. Invoices provided for documentation
must include description of service, unit cost, number of units, and dates of
service.
Allowable contractual expenses include:
• Substance abuse and mental health treatment services
• Drug testing
• Initial assessment exams
• Case management/monitoring
• Contractual employees
Disallowable contractual expenses include:
• Attorney fees for indigent defense or prosecution
• Follow-up/ongoing medical services
• Fees for evaluation services
• Evaluator services
C. Supplies/Operating: Must be documented with copies of invoices or receipts.
Allowable supply/operating expenses include:
• Drug testing — Drug testing supplies
• Participant incentives (Not to exceed $25)
• Transportation expenses for participants (e.g., bus passes)
• Registration fees only for the 2012 MADCP conference (up to 3
participants)
• Graduation awards/gifts (not to exceed $25)
Disallowable supply/operating expenses include:
• Drug testing confirmations
• Office supplies and equipment (computers, copiers, printers, furniture,
paper, pens, folders, binders, ink cartridges, etc.)
• Software (new software, maintenance fees, etc.)
• Indirect and administrative fees
• Gasoline expenses
• Construction or renovation
• Meals and refreshments (except for certain approved ceremonies such as
graduation)
• Lodging, mileage, and parking costs for the 2012 MADCP conference
• In-state and out-of-state training
• Memberships
• Fines and Penalties (Court Fees, Driver's License Fees, Ignition Interlock,
etc.)
Michigan Drug Court Grant Program — FY 2012 12
D. Travel: Only travel for the purposes of transporting drug court participants to
services, or conducting a home visit, are allowable travel expenses and must be
documented with copies of Travel Vouchers/Expense Reports. All travel must
adhere to the most recent approved Michigan Supreme Court Standardized Travel
Rates for the Judicial Branch.
http://courts.michigan.gov/scao/resources/otheriffc.htm#travel
E. Miscellaneous: Lobbying, honorariums, unreasonable costs, and costs not
directly related to the operations of the drug court are not allowable.
Notes:
A. If an item is NOT listed as allowable, SCAO considers it disallowed.
B. All grant costs and billings will be reviewed by SCAO to ensure that they reflect
costs generally recognized as ordinary and necessary for the operation of the drug
court and reflect market prices for comparable goods or services. Additionally,
grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billings for goods,
and services (i.e., purchase of gift cards, bus tokens, library materials, drug testing
supplies on September 24) that could not reasonable be used up prior to
September 30 will be denied for reimbursement.
C. MADCP registration will only be reimbursed if attendance at both days of the two
day conference is verified by sign-in sheets.
Michigan Drug Court Grant Prop-am — FY 2012 13
Date SCAO Finance: Approved by (Signature) CONTRACT NUMBER
Bupqa.Fotogi suforow
COURT NAME: Oakland County 6th Circuit Court - Family Focused Projected Cost Per Participant
(based on FY 2012 MDCGP request)
ud et Surninary G 111 H2 . 11 1 ' - ' - 1 — —.... -
MDCGP Award Byrne JAG Award Byrne JAG Award OHSP Award Other Grant or Funding Local Cash Local In-Kind
Budget Category TOTAL COST
(SCAO) (SCAO) (ARRA) (SCAO) Source (specify below) Contributions Contributions
A Personnel 32,646 $ - $ - $ 152,844 $ - $ 13,418 $ 198,908
8 Fringe Benefits 7,354 - - $ 112,794 $ - $ 7,600 $ 127,748 ........__
C Contractual - $ - - - 104,000 $ - $ - $ 104,000
D Supplies/Operating $ - $ - $ - - 48,231 $ 3,125 $ - $ 51,356
E Travel $ - $ - $ - $ - $ 5,850 $ - $ - $ 5,850
F Total Project Cost 40,000 - $ - $ 423,719 $ 3,125 $ 21,018 $ 487,862
Summary of Drug Court Funding
MDCGP Award (SCAO) 40,000
Bryne JAG Award funded by SCAO $ -
Bryne JAG Award funded by ARRA $ -
Office of Highway Safety Program (OHSP) by SAO -
Other Grant or Funding Sources (identify: e.g., Child Caro Fund, BJA Discretionary Grant; etc:
--12:" Child Care Fund 12 9
Local ContribUtions
il Cash 3,125
.12 In-Kind $ 21,018
K Total Project Cost 487,862
Name of Person Completing Budget
TO BE COMPLETED BY SCAO.FINANCE STAFF
Date
SCAO Finance: Approved by (Print Name)
FootsitiotidEt.berAi(w000lgtr
A. Personnel
COMPUTATION Other Grant or
MDCGP Award Byrne JAG Award OHSP Award Local Cash Local In-Kind
Name/Position (hours worked on project X MAO) Byrne JAG Award (SCAO) (ARM) (SCAO) Funding Source TOTAL Contributions Contributions hourly rate) (12 in budget summary)
- Jackie Howes-Evanson, Supervisor $ - $ - $- $ - $ 51,998 - - $ 51,998
Candace Sereno, Technical Assistant $ - $ - $ - $ -S - $ 29,948 $ - $ - $ 29,948
Megan Wentz, Youth & Family Casework& $- - 8,636 $ - $ 51,754 - $ - $ 60,390
Vacant, Youth & Family Caseworker $ 24,010 $ - $ - $ - $ 24,010
Mary Ellen Brennan, Circuit Judge 3,355
Marty Alvin, Juvenile Referee 10,063 ,
- Pamela Davis, Manager $ - $ - $- - $ 19,144 $ - $ - $ 19,144
Personnel Total $ 32,646 $ - $- - $ 152,844 $ - $ 13,418 $ 198,908
B..FrInge Benefits :e
—
PenfgrIPI,L. , i'l,,;-i"&i-eritigii 'Yc",' Per,olage
.
] Employer FICA 8% U Vision Insurance 0% LI Other 0%
0 Retirement 30% 0 Unemployment 0% 0 Other 0%
0 Hospital Insurance 16% 0 Worker's Compensation 1% 0 Other DO
0 Dental Insurance 1% 0 Life Insurance 0% Li Other 0%
COMPOSITE RATE 56%
MDCGP Award Byrne JAG Award OtISP Award Other Grant or Funding Contributions
Byrne JAG Award (SCAO) SCAO (ARRA) (SCAO) Sources (specify) TOTAL
Cash In-Kind
ringe BenefitTotal $ 7,354 $ - 112,794 $ 2,600 $ 127,748
Total Personnel and Fringe Benefits J 3,ODD $ -
C. Contractual
Name of Contractor
Local Cash I Local In-Kind
Contributions I Contributions
OHSP
Award (SCAO)
Byrne JAG
Award (ARRA)
Byrne JAG
Award (SCAO)
MDCGP Award
(SCAO)
COMPUTATION (hours
worked on project X hourly
rate)
Other Grant or Funding
Source (12 in budget
summary)
JAMS S
To provide drug tettiug '6i-irk6.t kr Frairi elpTiks-(TRiAit). , .
4,000 4,000 1
OSAS I $
"Services to b prriliiiiFitt killinr11511F6,iip;-'ariqlritiiiryttitfiOy.prOyiclecllo drut. cobri-filiiiticibb.nts by various
2
NORM
Name
(Enter Senjirr to b4,jiteiiii :here)
3
Name
(Enter serviced tobe prouldad here)
4
Rarer 5
.service.to-b.h provided here „ -
Name
to he p -ovid_ed•herh
6
name
(Enter SMiltes t6 be 'kiinMd-befe) - .
7
Total Contractual 04,000
ID. Supplies / Operating
Item Byrne JAG
Award (SCAO)
Byrne JAG
Award (ARRA) TOTAL COST
1 COMPUTATION MDCGP
(Cost Per Unit X Award
Number of Units) (SCAO)
OHSP Award Other Grant or Local Cash Local In-Kind Funding Source (12 (SCAO) Contributions Contributions in budget summary)
Personal Mileage
Supplies
Incentives
Indirect Costs
!Defense Attorney Fees I - I $
-
$
-
$
-Is
"$. 15,796
1,000
4,000
27,435
3,125
415,796$
27,435 $
4,000 $
1,000 $
-I$ -Is
3,125 $ - $
- $ - $ - $
I -I s
-I $ -I s -Is -I s 51,356 -I s Total Supplies/Operating I $ - I 48,231 1 $ 3,125 I $
Conference/Travel
Total Supplies/Operating
5,850
5,850
is s -Is -is
E. Travel (mileage for participant ptirposes and/or MADCP registration)
COMPUTATION
(Cost Per Unit X
Number of Units)
MDCGP
Award
(SCAO)
Byrne JAG I
Award (SCAO)
Byrne JAG I OHSP Award
Award (ARRA) I (SCAO)
Other Grant or
Funding Source (12
in budget summary)
Local Cash
Contribution
Local In-Kind
Contributions Type of Travel Expense TOTAL COST
$ - $ - $ - $ $
IEIIIIIIIIIIIMLIIIIIIIIIIIIEIIIIIIIIIIIIII
$ 5,850 UlliallinallillIM 0111111111111111111111118111111111111111111111111111131111111111111111.11111111111 EIIIIIIIIIIIIIIIEIIIIMIIIIIMIIIIIIIEIIIIIIIIIIIIUIIIIIIIIIIIIIZIIIIIIIIIIIIIIIIEIIIIIIIIIIIIIIMIIIIIIIIIM
11111111.111111111111111111131111111.1111111 5 - BIIIIIIIIIIEIIIIIIIIIIIIIEIIIIIIIIIIIMUIIIIIIIIIIIIIIIEIIIIIIIIIIIII
$ - $ - $ 5,850 $ - $
cinSO\
sEP 9 2"
OFFICE OF
COURT ADMINISTRATOR
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-0128
Dawn A. Monk
Deputy State Court Administrator
September 14, 2011
Honorable Nanci J. Grant, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341-0404
Re: FY 2012 Michigan Drug Court Grant Program Award Notification
6th Circuit Court - Juvenile
Dear Chief Judge Grant:
I am pleased to inform you that your court has been awarded a grant in the amount of $40,000
from the Michigan Drug Court Grant Program (MDCGP) administered by the State Court
Administrative Office (SCA0). This award is for the grant period October 1, 2011, through
September 30, 2012.
Your MDCGP contract will be e-mailed to Pamela Davis. A revised budget based on your FY
2012 award should be returned to SCAO by October 14, 2011; the original signed contract must be
returned to SCAO by November 30, 2011.
Should you have any questions, please contact Jessica Parks at 517-373-6285, or by e-mail at
parksj@courts.mi.gov .
Sincerely,
Dawn A. Monk
cc: Richard Woods, SCAO Trial Court Services Deputy Director
Jessica Parks, SCAO Management Analyst
Deborah Green, Region I Administrator
Kevin Oeffner, Court Administrator
Pamela Davis, Drug Court Project Director
Act No. 177
Public Acts of 2010
Approved by the Governor
September 30, 2010
Filed with the Secretary of State
September 30, 2010
EFFECTIVE DATE: September 30, 2010
STATE OF MICHIGAN
95TH LEGIGLATURE
PEGULAR SESSION OF 2010
Introduced by Senators Switalski, Cherry and Bishop
ENROLLED SENATE BILL No. 1354
AN ACT to amend 1961 PA 236. entitled "An act to revise and consolidate the statutes relating to the organization
and jurisdiction of the courts of this state; the powers and duties of the courts, and of the judges and other officers of
the courts; the forms and attributes of civil claims and actions; the time within which civil actions and proceedings may
be brought in the courts; pleading, evidence, practice, and procedure in civil and criminal actions and proceedings in the
courts; to provide for the powers and duties of certain state governmental officers and entities; to provide remedies and
penalties for the violation of certain provisions of this act; to repeal all acts and parts of acts inconsistent with or
contravening any of the provisions of this act; and to repeal acts and parts of acts," by amending sections 1062 and 1068
(MCL 600.1062 and 600.1068), section 1062 as amended by 2006 PA 620 and section 1068 as added by 2004 PA 224.
The People of the State of Michigan enact:
Sec. 1062. (1) The circuit court in any judicial circuit or the district court in any judicial district may adopt or
institute a drug treatment court, pursuant to statute or court rules. However, if the drug treatment court will include
in its program individuals who may be eligible for discharge and dismissal of an offense, delayed sentence, or deviation
from the sentencing guidelines, the circuit or district court shall not adopt or institute the drug treatment court unless
the circuit or district court enters into a memorandum of understanding with each participating prosecuting attorney
in the circuit or district court district, a representative of the criminal defense bar, and a representative or representatives
of community treatment providers. The memorandum of understanding also may include other parties considered
necessary, such as any other prosecutor in the circuit or district court district, local law enforcement, the probation
departments in that circuit or district, the local substance abuse coordinating agency for that circuit or district, a
domestic violence service provider program that receives funding from the state domestic violence prevention and
treatment board, and community corrections agencies in that circuit or district. The memorandum of understanding
shall describe the role of each party.
(2) The family division of circuit court in any judicial circuit may adopt or institute a juvenile drug treatment court,
pursuant to statute or court rules. However, if the drug treatment court will include in its program individuals who may
be eligible for discharge or dismissal of an offense, or a delayed sentence, the family division of circuit court shall not
adopt or institute a juvenile drug treatment court unless the family division of circuit court enters into a memorandum
of understanding with each participating county prosecuting attorney in the circuit or district court district, a
representative of the criminal defense bar specializing in juvenile law, and a representative or representatives of
community treatment providers. The memorandum of understanding also may include other parties considered
necessary, such as any other prosecutor in the circuit or district court district, local law enforcement, the probation
departments in that circuit, the local substance abuse coordinating agency for that circuit, a domestic violence service
provider program that receives funding from the state domestic violence prevention and treatment board, and community
corrections agencies in that circuit. The memorandum of understanding shall describe the role of each party. A juvenile
drug treatment court is subject to the same procedures and requirements provided in this chapter for drug treatment
courts created under subsection (1), except as specifically provided otherwise in this chapter.
(3) A court that is adopting a drug treatment court shall participate in training as required by the state court
administrative office and the bureau of justice assistance of the United States department of justice.
(78)
(4) A court that has adopted a drug treatment court pursuant to this section may accept participants from any other
jurisdiction in this state based upon either the residence of the participant in the receiving jurisdiction or the unavailability
of a drug treatment court in the jurisdiction where the participant is charged. The transfer is not valid unless it is
agreed to by all of the following:
(a) The defendant or respondent.
(b) The attorney representing the defendant or respondent.
(c) The judge of the transferring court and the prosecutor of the case.
(d) The judge of the receiving drug treatment court and the prosecutor of a court funding unit of the drug treatment
court.
Sec. 1068. (1) If the individual being considered for admission to a drug treatment court is charged in a criminal case
or, in the case of a juvenile, is alleged to have engaged in activity that would constitute a criminal act if committed by
an adult, his or her admission is subject to all of the following conditions:
(a) The offense or offenses allegedly committed by the individual must be related to the abuse, illegal use, or
possession of a controlled substance or alcohol.
(b) The individual, if an adult, must plead guilty to the charge or charges on the record. The individual, if a juvenile,
must admit responsibility for the violation or violations that he or she is accused of having committed.
(c) The individual must waive, in writing, the right to a speedy trial, the right to representation at drug treatment
court review hearings by an attorney, and, with the agreement of the prosecutor, the right to a preliminary
examination.
(d) The individual must sign a written agreement to participate in the drug treatment court.
(2) In the case of an individual who will be eligible for discharge and dismissal of an offense, delayed sentence, or
deviation from the sentencing guidelines, the prosecutor must approve of the admission of the individual into the drug
treatment court in conformity with the memorandum of understanding under section 1062.
(3) An individual shall not be admitted to, or remain in, a drug treatment court pursuant to an agreement that would
permit a discharge or dismissal of a traffic offense upon successful completion of the drug treatment court program.
(4) In addition to rights accorded a victim under the William Van Regenmorter crime victim's rights act, 1985 PA 87,
MCL 780.751 to 780.884, the drug treatment court must permit any victim of the offense or offenses of which the
individual is charged, any victim of a prior offense of which that individual was convicted, and members of the community
in which either the offenses were committed or in which the defendant resides to submit a written statement to the
court regarding the advisability of admitting the individual into the drug treatment court.
(5) An individual who has waived his or her right to a preliminary examination and has pled guilty or, in the case of
a juvenile, has admitted responsibility, as part of his or her application to a drug treatment court and who is not
admitted to a drug treatment court, shall be permitted to withdraw his or her plea and is entitled to a preliminary
examination or, in the case of a juvenile, shall be permitted to withdraw his or her admission of responsibility.
This act is ordered to take immediate effect.
VT
Secretary of the Senate
Clerk of the House of Representatives
Approved
Governor
2
.h-O6-01 01:16P mackenzie
FES-01-41 ;Z:47 Prov3CAO CENTRAL
248-305-9747 P.02 •5173732112 • 7-42D P.02/02
Michigan Supreine Conzt
Sat e Court AdostiAlste-ative .Office
213. sox 300421
Lansing,Prichigan4.84139
• Mane WIZ 37541313
Jaflb.Vorrx.yo. Soto Court Attosinisoatar
'February 6, 2001
Honorable Brien Mari.en.zi
5214 District Court
441150 Grand River Ave.
. Novi. Nfl 48374-1= .
Dear Judge MariCenziel
Persuent.to our convcrunion this waning regarding the Michigan Drug Court Graft
PrOgrarn, I atn providing inforinadon concerning AS51,117=0 #4 in the applicatice
The a.sseraoces included in the Aectrigmn Drug Court Grant application materials are the
sax= as th; assuran=. regnired to apply for and accept fedural program funding for :tug court
programs. Ms.trnc #4 calls for the appl, ice= to provide =um= of a program's intent to
coot:arse funding whether that be from local„ other state, or federal sources of fmcling The
Michigun Drug Court Grant Programa is. state.;-appropriett,d program funded with limited zeuzeal
fund dollars. VThe figidirtz is 'intended to assis- t in developing and imPlettenting new Prniganla
end provide limited support to caw:awing programi. It is, however, the pro -grarn's responeihaity
te everaivally seek sarkitiozza sourram of funclins. This sb.ossizi not be etatrtruecl as sonsadet .e for
future fuadirsg of a. program from the funding unit.
Ifyouhave any furtherg°213,Picase cortracttnc. • -
. Sincerely,
Dawn A.. Monk V -
!Deputy State Co= Aihninistrator
FISCAL NOTE ,(MISC . #11288) November 30, 2011
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: CIRCUIT COURT - 2012 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - GRANT
AGREEMENT
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO),
Michigan Drug Court Program (MDCGP), for the Juvenile Drug court, in the amount of $40,000 for the
period of October 1,2011 through September 30, 2012.
2. Total program budget is for $487,862 which includes an award from SCAO of $40,000, Child Care
Contributed funding of $423,719 and General Fund support of $24,143 ($21,018 personnel support and
$3,125 operating support).
3. There are four (4) positions that are partially funded by the Juvenile Drug Court program totaling
$275,328. These positions are funded as follows:
- One (1) special revenue, full-time eligible Youth and Family Caseworker II position (3010402-09711) with
total the personnel costs of $101,664. This position is funded as follows: Juvenile Drug Court SCAO
funds totaling $9,690 and Child Care Funds of $91,974.
- One (1) special revenue, full-time eligible Youth and Family Casework Supervisor position (3010402-
09712) with total personnel costs of $93,342 that are funded by Child Care Funds.
- One (1) special revenue, full-time eligible Technical Assistant position (3010402-10677) with total
personnel costs of $48,528 that are funded by Child Care Funds.
- One (1) General Fund/General Purpose, full-time eligible Manager of Court Services position (3010402-
07512) with total personnel costs of $31,794 covered by the Child Care Fund. The approval of the Child
Care Fund per MR #09198 authorized the Court to charge 20% of this position to the Child Care Fund.
The remaining 80% is funded by the General Fund.
4. One (1) special revenue, part-time non-eligible, 1,000 hours per year Youth and Family
Caseworker II position (3010402-New) with total personnel costs of $30,310 is fully funded by
Juvenile Drug Court SCAO funds.
5. The General Fund personnel support is estimated to be $21,018 for FY 2012. This amount is derived by
estimating Judges' time and Support staffs time spent on the drug courts. Please note the Judges
salaries are reimbursed by the State. The General Fund personnel support is included in the FY 2012
Adopted Budget.
6. Operating costs for the Juvenile Drug Court Program are $161,206 and are allocated as follows:
Personal Mileage $15,796, Supplies $1,000, Incentives $4,000, Indirect Costs $27,435, Professional
Services $104,000 and Travel and Conference $5,850, which are funded by the Child Care Fund, and
Defense Attorney Fees $3,125, which are General Fund operating support.
7. The Special Revenue Fund budget is amended for FY 2012 to reflect funding from the SCAO Circuit
Court Juvenile Drug Court grant award as follows:
Special Revenue Fund #27140 FY 2012
Project #GR0000000236 Activity A, Analysis Type GLB Adopted
FY 2012
Amendment Amended
Grants-State $10,000
Total Revenue Ad] $10,000
Revenue
3010402-121200-615571
Expenditures
3010402-121200-702010
3010402-121200-722750
3010402-121200-722760
3010402-121200-722770
3010402-121200-722780
3010402-121200-722790
3010402-121200-722800
3010402-121200-722810
3010402-121200-722820
3010402-121200-722850
Salaries
Workers Compensation
Group Life
Retirement
Hospitalization
Social Security
Dental
Disability
Unemployment Insurance
Optical
Total Expenditure Ad]
$ 6,500
43
15
2,038
1,051
268
56
11
15
3
$10,000
$30,000 $40,000
$30,000 $40,000
$26,146 $32,646
30 73
25 40
2,010 4,048
1,461 2,512
175 443
70 126
28 39
30 45
25 28
$30,000 $40,000
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Runestad absent.
Resolution #11288 November 30, 2011
Moved by Weipert supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub,
Weipert, Zack, Bosnic. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
30, 2011, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 30 th day of November, 2011.
OI d94,
Bill Bullard Jr., Oakland County