HomeMy WebLinkAboutResolutions - 2012.01.19 - 18999HUMAN ,RESOU CES COMMjTTEE
January 19, 2012
REPORT (misc. #11316)
BY: Human Resources Committee, John A. Scott, Chairperson
RE: Circuit Court — Creation of a New Classification of Personal Protection Order
Liaison and Reclassification of a Staff Attorney Position
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed MR #11316 on January 11,
2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Hatchett and Greimel absent
December 15, 2011
MISCELLANEOUS RESOLUTION #11316
BY: PUBLIC SERVICES COMMITTEE, COMMISSIONER JIM RUNESTAD, CHAIRPERSON
IN RE: CIRCUIT COURT — CREATION OF A NEW CLASSIFICATION OF PERSONAL PROTECTION
ORDER LIAISON AND RECLASSIFICATION OF A STAFF ATTORNEY POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 388 of 1996 required the Oakland County Circuit and Probate Courts to establish a
plan for the operation of the Family Division of the Circuit Court effective January 1, 1998; and
WHEREAS this legislation which created the Family Division required the Circuit and Probate Courts to
develop a plan to coordinate the services of agencies to promote more efficient and effective services to
families and individuals; and
WHEREAS this legislation placed jurisdiction of Personal Protection Orders (PPOs) within the Family
Division, and 1997 revisions to the law and rules of procedures for handling PPOs requires coordination
among courts when PPOs are issued and enforced, makes PPOs available to minors either as petitioners
or respondents, and permits the filing of a PPO request anywhere in Michigan, without regard to
residence; and
WHEREAS in 2003, the Michigan Supreme Court required the Family Division to designate a central
access point to provide the public and attorneys information regarding access to courts and court related
activities; and
WHEREAS as a result of this legislation, in an effort to provide services to victims of domestic violence,
stalking, and sexual assault rape for those who petition the courts for personal protection orders; and
WHEREAS the Women's Survival Center and later the Haven assisted the public with the processing of
the Personal Protection Orders for victims until 2010 when the Judicial Support Division assumed the
duties; and
WHEREAS Circuit Court has had a Staff Attorney position (#3010403-10875) located in the Circuit
Court/Family/Judicial Support Division performing these duties in part; and
WHEREAS this position is no longer filled full-time and a review of the classification has been completed:
and
WHEREAS Circuit Court proposes to downwardly reclassify the Staff Attorney position (#3010403-10875)
to a newly created classification titled Personal Protection Order Liaison in bargaining unit 021 to serve as
a central point of contact between the Circuit Court staff and the general public regarding the personal
protection order process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
position change as follows:
1. To create a new classification titled Personal Protection Order Liaison in bargaining unit 021
at the following salary range:
Base 1 yr. 2 yr. 3 yr 4 yr 5 yr OT
840,988 $43,462 $45,938 $48,413 $50,883 $53,355 Non-Exempt
2. Reclassification of one (1) GF/GP Staff Attorney position (#3010403-10875) to Personal
Protection Order Liaison.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE,
Public Services Committee Vote:
Motion carried unanimously on a roll call vote
OAKLAND COUNTY MICHIGAN
Class Title: Personal Protection Order Liaison
Department: Circuit Court / Family Division
Reports To: Chief, Adoptions and Juvenile Services
A. DESCRIPTION
GENERAL SUMMARY
Under general supervision, serves as a central point of contact between the Circuit Court staff and the general
public, regarding the personal protection order process. Serves as a resource on the dynamics of domestic
violence for the clerical staff assigned to the Personal Protection Order (PPO) office and the Circuit Court,
Family Division. Verifies that all necessary legal information is sufficient and accurate on forms and in
conformance with court rulings. Coordinates the PPO process for cases involving domestic, stalking and sexual
assault for petitioners. May also assist respondents when requested and appropriate. Makes recommendations
for personal protection order cases to court administration. Provides case information and referrals to domestic
violence shelters. Assists with coordinating motion dates. Responds to general questions regarding personal
protection orders. Coordinates court procedures for PPO violations. Communicates changes of personal
protection orders policies and procedures with clients, court staff law enforcement agencies and/or the general
public. Forwards all PPO' s and subsequent pleadings to local law enforcement agencies and the Prosecutor's
Office. Utilizes current county-wide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
Functions as a leader over lower level staff. Plans, assigns, reviews, instructs, assists, and coordinates the work
of these employees.
TYPICAL DUTIES AND RESPONSIBILITIES
Provides guidance to the staff and the general public with matters pertaining to the PPO process to ensure
legal documents are processed accurately and efficiently.
Reviews case information to identify relevant facts and issues. Analyzes issues pursuant to PPO guidelines to
determine possible violations. Drafts ;notions and formulates a summary of findings and recommendations.
Provides information to respondents and petitioners regarding court proceedings and Orders to Show Cause for
court hearings.
Conducts interviews with PPO petitioners and respondents who are involved in the various proceedings arising
from the issuance., denial or violation of a PPO.
Assists petitioners with pleadings related to the PPO process, including petitions, motions to modify, terminate
or extend PPOs, motions for orders to show cause and motions for alternate service.
Responds to walk in and telephone inquiries regarding PPOs.
011
Responds to requests from Family Division Judges regarding the various aspects of PPO procedure.
Assists in docket management by prompt resolution of hearings on motion for orders to show cause by
coordinating the process with the many stakeholders, including the Court Staff, the Oakland County Sheriff,
Community Corrections, County Clerk, HAVEN, and the Office of the Prosecutor.
Reviews foreign PPOs to assist with a determination that the factual circumstances constitute a violation of the
foreign PP()
Serves as a central communication point between the Circuit Court, the general public, office staff, and law
enforcement agencies for PPO matters including violations and arraignments.
Assists the Data Technology Unit with updating information on the County website pertaining to the PPO
process as changes are made to the law or forms.
Performs special liaison assignments for the Court upon request, including notification of attorneys, court
personnel, and others involved in the PPO process.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
OAKLAND COUNTY MICHIGAN
Class Title: Personal Protection Order Liaison
Department: Circuit Court / Family Division
Reports To: Chief, Adoptions and Juvenile Support Services
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
I . Possess a Bachelor's Degree from an accredited college or university in pre-law, political science or a
closely related field. AND
2. Have two (2) years full-time experience within a court or legal setting as a court clerk, caseworker, or
clerical or administrative staff with experience in PPO law and practice.
NOTE: Graduation from an American Bar Association (ABA) accredited Law School may substitute for one
year of the experience in #2 above.
3. Pass the complete examination, including the employment physical established for this class.
4. Successfully complete the six-month probationary period.
B. ADDYHONAL DESIRABLE QUALIFICATIONS
Considerable knowledge of Circuit Court laws, practices, and procedures.
2. Considerable ability to perform legal clerical activities.
3. Considerable ability to COITIMUllicate and interact with the attorneys and the general public.
4. Considerable ability to follow oral and written instructions
5. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet software.
Resolution #11316 December 15, 2011
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC. #11316) January 19, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT — CREATION OF A NEW CLASSIFICATION OF PERSONAL PROTECTION
ORDER LIAISON AND RECLASSIFICATION OF A JUDICIAL STAFF ATTORNEY POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Circuit Court has proposed a plan to downwardly reclassify a Staff Attorney position to a
newly created classification titled Personal Protection Order Liaison to serve as a central
point of contact between Circuit Court staff and the general public regarding the personal
protection order process.
2. The position changes will result in General Fund salary and fringe benefit savings of
$15,711 for FY 2012 and savings of $24,239 for FY 2013 and FY 2014.
3. The FY 2012, 2013, and 2014 budgets are amended as follows:
GENERAL FUND (#10100) FY 2012 FY 2013 FY 2014
Circuit Court Juvenile Support
Revenue
9010101-196030-665882 Planned Use of Fund Bal ($15,711) ($24,239) 1§24,2391
Total Revenues ($15,711) ($24,239) ($24,239)
Expenditures
3010403-121240-702010 Salaries Regular ($14,190) ($21,893) ($21,893)
3010403-121240-722750 Workers Comp 256 393 393
3010403-121240-722760 Group Life (11) (21) (21)
3010403-121240-722770 Retirement (6,168) (9,516) (9,516)
3010403-121240-722780 Hospitalization 5,334 8,232 8,232
3010403-121240-722790 Social Security (1,086) (1,675) (1,675)
3010403-121240-722800 Dental 219 340 340
3010403-121240-722810 Disability (38) (58) (58)
3010403-121240-722820 Unemployment Ins (57) (87) (87)
3010403-121240-722850 Optical 30 46 46
Total Expenditures ($15,711) ($24,239) ($24,239)
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Greimel absent.
Resolution #11316 January 19, 2012
Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HWY APPROVEM FOREGOING RESOLUTION
STATE OF MICHIGAN) —770/2--3 1/1 COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January
19, 2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of January, 2012.
LAJ2i ,Q4.
Bill Bullard jr., Oakland County