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HomeMy WebLinkAboutResolutions - 2012.02.01 - 19107CrONIITTEE MISCELLANEOUS RESOLUTION Cam February 1, 2012 BY; FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: INFORMATION TECHNOLOGY - CONTRACT WITH THE STATE OF MICHIGAN FOR LICENSING THE BING MAPS ENTERPRISE (BME) PLATFORM WITH 2012 ORTHOIMAGERY TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan, Center for Shared Solutions and Technology Partnerships is leading a coordination effort with local governments across the State to acquire unlimited use of the Bing . Maps Enterprise (BME) Platform with orthoimagery for the entire State of Michigan; and WHEREAS the coordination effort will result in significant cost savings in the acquisition of 2012 orthoimagery and provide consistent, high-quality orthoimagery to local governments across the State, including the County; and WHEREAS Oakland County will sub-license the BME and the 2012 orthoimagery to its cities, villages and townships (CVTs) at no cost; and WHEREAS Oakland County Information Technology has gained approval from the Register of Deeds to fund the licensing of the BME and the 2012 orthoimagery at a cost of $25,396 from the Automation Fund; and WHEREAS Oakland County Information Technology has gained approval from the Budget Task Force for the purchase; and WHEREAS a contract has been drafted (as attached) by the County's Corporation Counsel and accepted by the State of Michigan. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve the attached contract with the State of Michigan. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Contract on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Contract. BE IT FURTHER RESOLVED that the County's portion of the 2012 orthoimagery collection will be in the amount of $25,396 and will be paid in full to the State upon receipt of the orthoimagery. BE IT FURTHER RESOLVED that the funding is available in the FY 2012 Clerk Register of Deeds Automation fund (21160) Professional Services line item and no budget amendment is recommended at this time. Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution. FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Greimel absent CONTRACT BETWEEN THE STATE OF MICHIGAN CENTER FOR SHARED SOLUTIONS AND TECHNOLOGY PARTNERSHIPS AND OAKLAND COUNTY The purpose of this agreement is to establish the cost, licensing, and restrictions on the use of digital orthoimagery collected by the State of Michigan (State) for Oakland County as part of the State's collection efforts in the spring of 2012. The orthoimagery to be created and delivered is per the specifications defined in the attached Statewide Ortho Imagery Product Description (Revision Date: 13 January 2012). This agreement is entered into between Oakland County and the State and becomes effective as of the date of the signings below. 1. LICENSE AND RESTRICTIONS The State hereby grants to Oakland County a non-exclusive, fully-paid, non-transferrable license: (i) To use, reproduce, transmit, display, modify and create derivative works of the orthoimagery using Bing Maps Enterprise Platform as the sole commercial method of internet display; (ii) To use, reproduce, transmit, display, modify and create derivative works of the orthoimagery offline in perpetuity; (iii) To display the orthoimagery online in any Oakland County official websites in perpetuity; (iv) To further sub-license the right to use the orthoimgery as set forth in (i) and (ii) above, to the Townships, Cities, and Villages within the Oakland County boundary and their respective departments; (v) To further sub-license the right to display the orthoimagery online in any official websites of the Townships, Cities and Villages within the Oakland County boundary and their respective departments in perpetuity; (vi) To further sub-license the right to use the orthoimagery as set forth in (i) and (ii) above, to those law enforcement and public safety entities that coordinate resource sharing for law enforcement purposes through the CLEM1S Division of the County's IT Department; (vii) To further sub-license the right to use the orthoimagery to all parties that have agreed to internal use and other restrictions through an Intergovernmental Agreement, an Oakland County Board of Commissioner's Resolution to waive Enhanced Access Fees or an Access Oakland User Agreement. 2. RESTRICTIONS ON DISTRIBUTION Notwithstanding the above, Oakland County: (I) Will advise the sub-licensee that the sub-licensee is not permitted to allow any further redistribution of the orthoimagery, by copying, posting online, sub-licensing, redistribution or by any other mechanism except as set forth above; (ii) Will not license any orthoimagery to any commercial online mapping product or service provider and will prohibit any of its sub-licensees, and further sub-licensees thereof ; from licensing any orthoimagery to any commercial online mapping product or service. 3. AGREEMENT TO PAY THE STATE Oakland County agrees to the following: (i) To pay for the Area of Interest (A01) to be flown or 907 square miles per Version 9 of the Michigan Geographic Framework (the State's digital base map) at a cost of S28 per square mile for a total of S25,396. 1/13/2012 In addition, Oakland County agrees to the following: (ii) To pay for the buy up options below by indicating 'Yes' or 'No' for each option. See Item 7 in the attached Statewide Ortho Imagery Product Description (Revision Date: 9 February 2010) for details. a. No: 7.1 High Resolution Areas (HRA) (2`)/0 of A01), minimum 10 square miles per HRA, maximum 2 HRAs per AOI. b. No: 7.2 Six Inch Resolution Upgrade (100% of A01) at an additional cost TBD per square mile for the area determined in 3(i) for a total cost of $0. c. No: 7.3 Updated Digital Elevation Model (DEM) (100% of A01) at an additional cost TBD per square mile for the area determined in 3(i) for a total cost of $0. (iii) To pay for the area adjacent to but outside of the A01: a. No: Described as a distance of 'X' to be collected outside of the A01 resulting in an additional 'X' square miles of imagery added to the AOI. The total additional cost per square mile is consistent with the cost per square mile in 3(i) and 3(ii). (iv) To pay $25,396 TOTAL due to State upon receipt of the orthoimagery (sum of 3(i), 3(ii) and 3(iii). 4. DELIVERABLE COORDINATE SYSTEM Choose a coordinate system for the delivered products: Universal Transverse Mercator (UTM) meters Stateplane international feet X Stateplane international feet, NAD 83, 86 adjustment Please sign this contract and return to: State of Michigan — Center for Shared Solutions and Technology Partnerships Attn: Everett Root Romney Building, 10th Floor 111 S. Capitol Ave. Lansing, MI 48933 For Oakland County Signature Printed Name Printed Title Signature Date For the State of Michigan Signature Printed Name Printed Title Signature Date 1/13/2012 3 Statewide Ortho Imagery Product Description prepared for The State of Michigan prepared by Vexcel, A Microsoft Company Revision Date: 13 January 2012 4 Date Date Statewide Ortho-Imagery Product Description State and Local Governments Vexcel Kevin Fletcher, President State of Michigan [Name] [Title] Thk rInri imp nt ripccrillPs VexrPrc ctAtPxAiirIP nrthngrAphir imAgPry prndlirt, \Athich ic nt micrrignft'c Bing Maps unlimited transactions offering being extended to the state and local governments. Vexcel is a wholly owned subsidiary of Microsoft specializing in geospatial solutions. Vexcel's role is to provide current, high quality, custom full color othographic imagery to the customer and oversee its publication on Bing Maps. Microsoft's Bing Maps business unit will at the same time provide unlimited Bing Maps transactions to participating government agencies at no additional charge under this purchase. This version of the Statewide Orthoimagery Product Description has been specially prepared for the state of Michigan. Items unique to the state of Michigan are highlighted in bold text within this document. Orthographic imagery mosaics will be collected and processed covering the applicable area at 1 foot resolution. The imagery is included with license of Microsoft Bing Maps Enterprise. These images will be published within Microsoft's Bing Maps Enterprise Platform available via the API at 5 Statewide Ortho-Imagery Product Description State and Local Governments http://www.microsoft.com/maos/developersj and also will be delivered to the state as full color ortho- mosaics in GeoTiff format. The joint product, as described herein, can be ordered on a yearly basis by the participating government entity for up to three years, or the duration of their existing Microsoft Enterprise Agreement. After this period, pricing will be adjusted to reflect economic conditions at that time, and the agreement may be extended with any modifications agreed to by the participating government entity and Microsoft. The volume of imagery being collected during the remaining three year term of the current State of Michigan Microsoft Enterprise Agreement is three fifths of the State or approximately 34,089 square miles. Approximately here means within 300 square miles of this amount. The imagery will be collected by entire counties, or larger areas containing at least an entire county. The areas and counties to be collected during each flying season will be chosen by the state of Michigan. Counties larger than 1600 square miles can participate based on 1/2 the area of their county being flown in a single year, and there is the opportunity, but not the obligation, to fly the rest of the county in a subsequent year. Counties larger than 2400 square miles can participate based on 1/3 the area of their county being flown in a single year on the same terms just described. If the Area of Interest (A01) being flown and processed contains an island, which the customer desires to have flown, the island shall be flown and processed like any other land area. In addition, a strip of water 3 miles wide connecting the island with the mainland shall be included in the area flown and processed, as well. Areas to be flown each year need to be finalized no later than 3 months prior to the start of the applicable flying season in the area to assure that leaf-off collection is possible. If leaf-off collection is not possible, the participating government may, at its option, relax the leaf-off requirement in areas such as open fields and cities where it is less important, or the customer may choose to wait until the following flying season for leaf-off collection of these areas. If the customer chooses to defer flying until the following leaf-off season and also chooses to renew the agreement in the subsequent year, the deferred year will be collected and processed during the same flying season as the subsequent year, provided that the subsequent areas are finalized in time to allow leaf-off collection, in areas where that is required. GeoTiff Specification, version 1.8.2, found on the web at http://www.remotesensing.orF.,,/eotiff/spec/Reotiffhorne,html Images shall be delivered in GeoTiff format. Individual GeoTiff images shall form a mosaic that covers the areas of interest. The file format shall conform to the GeoTiff Specification, version 1.8.2 at 6 Statewide Ortho-Imagery Product Description State and Local Governments http://www.remotesensing.org/geotiffispecigeotiffhome.html Proprietary tags shall not be used. Image size shall be 5000 x 5000. The No Data value shall be specified in the metadata and shall not occur within the image data. A No Data value of (0,0,0) shall be used. No Data areas shall only occur outside the boundary of the specified AOI. All ortho-imagery shall be delivered on digital media to the customer by Vexcel. Image files from each area of interest (A01) shall be labeled with names that end in five digit numbers. The number fields at the end of the filenames within an AOIshall all be consecutive without omission or duplication and shall begin with "00001". The text preceding the image number within the image filename shall be of the form (area code)_(contractor codeLYYYYMMDD where YYYY is the year, MM is the two digit month, and DD is the two digit day of acquisition. The area codes and contractor codes will be supplied by Vexcel. Image files shall be 24 bit color images with the three bands representing colors which appear natural to a human observer. Image coordinates shall be specified in geographic coordinates. Image coordinates shall be referenced to the Universal Transverse Mercator (UTM) system tied to the NAD83 datum. If specified at the time of ordering an A01, image coordinates shall be referenced to the applicable Stateplane system instead. Data collection shall occur at 30 cm ground sample distance (GSD) ±10%.Processed images shall be sampled at a GSD, which is TBD between 30 cm and 1 foot. The customer may specify whichever value is preferred at the time of ordering. If the value is not specified at the time of ordering, 30 cm shall be used for UTM coordinate system maps and International Feet (0.30480 m) shall be used for Stateplane coordinate system maps. Metadata shall be supplied for all images and shall include • Image location and outline • Accuracy statement giving the measured RMS 2D error and the corresponding error at 90% and 95% confidence levels, assuming a circular Gaussian error distribution • Accuracy statement referencing the National Map Accuracy Standard • Camera used • Date and time of acquisition • Ground sample distance as collected • Focal ratio and exposure time • Remarks on image quality and artifacts, if any 7 Statewide Ortho-Imagery Product Description State and Local Governments FGDC compliant metadata for the Area of Interest, if requested at the time of order Images shall appear sharp when viewed at 1 pixel per GSD and displayed or printed on high quality equipment at 80 to 100 pixels per inch. Mosaicking artifacts and other image artifacts shall be minimal or completely unnoticeable. Color mosaics shall be free from clouds, cloud shadows, haze, prominent seams, gridding due to uncorrected camera vignetting, and other obvious, uncorrected artifacts. Hot spots and water glint shall be corrected. Instrumental corrections for distortion and radiometric level shall be applied to raw data values based on most recent and up-to-date camera calibrations. Camera calibration records shall be maintained on file by the aerial photography company and copies of these records shall be furnished to Vexcel or the participating government for inspection on request. Images shall be color balanced to minimize perceptible differences in color tones within and between adjacent images. Color balancing shall result in colors which appear natural to a human observer. Image contrast and brightness shall be adjusted to minimize perceptible differences within and between adjacent images. Lakes larger than 10 square miles will be edited to make water areas appear uniform, if desired by the customer. The minimum numerical adjustments necessary to meet these requirements shall be performed. The best available digital elevation map (DEM) from the United States GeologicalSurvey (USGS), or other high quality DEM provided by the participating government in GeoTiff or other compatible format, shall be used to ortho-rectify the images. Images shall be rectified for terrain elevation and perspective using the DEM, which may be supplemented by automated cross-correlation of image features in stereo pairs. Cultural features, such as major roads, bridges, overpasses, buildings, and other important features that are impacted by DEM artifacts shall be repaired. DEM artifacts noticeable at a scale of 400 feet per inch in rural areas shall also be corrected. During ortho-rectification, images shall be re-sampled at the specified GSD. Images shall be delivered in adjacent sections free of overlap, suitable for tiling. Image seams shall be placed to minimize disruption of important features of cultural or geographic significance—for example, large buildings, bridges, and major rivers. Image seams shall not run through 8 Statewide Ortho-Imagery Product Description State and Local Governments elevated structures, such as bridges, overpasses, and large buildings. When feasible, seams shall be placed at naturally occurring lines in the image to render them less noticeable. Skews greater than one pixel shall be corrected. Planimetric accuracy corresponding to the National Mapping Accuracy Standard for a scale of 1:2,400 shall be achieved. This means that 90% of image pixels representing well-defined points shall be within 6.67 feet (2 m) of their apparent location in the imagery. Sufficient control points to achieve this accuracy shall be used. Existing ground control supplied by the participating government shall be used if available, supplemented as necessary by marking of monumentation supplied by the customer, commercially available ground control, and newly created ground control. All control points used shall be surveyed to less than 20 cm horizontal and 30 cm vertical accuracy and shall be taken at locations which are clearly identifiable on aerial images. All imagery from a single A01 shall be collected using a single digital aerial survey camera in good working order with up-to-date calibrations, an image stabilization system using a suitable inertial measurement unit, and a GPS receiver with differential correction capability in areas where available. The camera shall provide forward motion compensation during the exposure time. The camera lens and detector array shall be clean and free of excess dust or lint. Imagery in all AOls shall be collected on either north-south (which is preferred) or east-west lines whenever feasible, and all imagery in a single A01 shall be collected on parallel lines, unless flight path restrictions in the area make this impractical. Flight lines shall be parallel to a UTM projection using the UTM zone containing the centroid of the collected area. Imagery shall be collected at a crab angle of less than 5 degrees, which is measured between the camera's along-track image axis and the aircraft line of flight. The camera shall be nadir pointed within 2 degrees on average and shall not exceed 4 degrees off nadir at any time during image collection. Imagery of the AOls shall be collected with >60% in-track overlap and >30% sidelap. Camera aperture and exposure time shall be adjusted for light conditions to achieve optimal image quality, consistent with the camera manufacturer's recommendations or automated settings, unless the 9 Statewide Ortho-Imagery Product Description State and Local Governments camera operator has data which demonstrate that a different setting produces superior results under conditions at the time of collection. Imagery shall be collected under clear skies. The air shall be free of smoke, dust, and excessive haze. Imagery may be collected under high, thin cirrus conditions, if it does not result in noticeable image artifacts, such as a mottled appearance or low light levels. Such conditions may not be combined with clear skies in the collection of a single A01. Imagery shall be collected at sun elevation angles greater than 30 degrees. Adjacent flight lines shall be flown at sun elevation angles which differ by less than 15 degrees. Roadways shall not be wet from recent precipitation. The ground shall be free of snow cover and lakes free of ice. The ground shall not be obscured by fog. Imagery shall be collected while deciduous trees are free of leaves, unless this requirement has been waived by the customer in writing for the specific AOI. The requirement for leaf-free collection may be waived by the customer, at the customer's option, in areas where this is not critical, such as open fields, pine forest, and urban areas, in order to allow collection of imagery after the leaf-off season is over with. Areas of interest (A01s) shall range in size from 300 to 1800 square miles and shall be located within or near the boundary of the applicable jurisdiction. Three months before the applicable flying season for each year, areas of interest totaling the desired number of square miles shall be identified by the customer. Independent quality checks shall be performed to certify the accuracy of the product and conformance to image quality specifications. Specific inspections shall be carried out at appropriate image scale and frequency to verify the Image Quality requirements. All Image Quality Requirements in Sections 3.2.1, 3.2.2, 3.2.3, 3.2.4, and 3.2.5 shall be inspected at a scale of 400 feet per inch or larger. Seam lines, glints, color balance, DEM artifacts, and bridges on major roadways shall be addressed in this inspection, and artifacts noticeable at this scale shall be corrected. In urban areas, a scale of 200 feet per inch or larger shall be used for inspection. Accuracy shall be measured by statistical inference from ground control point residuals in the aero- triangulation solution that compares survey data with on-board GPS and IMU data with known error 10 Statewide Ortho-Imagery Product Description State and Local Governments distributions. Data used in the fit shall be properly weighted according to the a priori error distributions, so that the solution is not biased towards artificially low residuals. One or more A01's where 15 or more control points are available to obtain accurate statistics using points excluded from the aero-triangulation solution shall be used as a check on this method. At least six ground control points shall be used in each A01, and at least one ground control point in each AOIshall be collocated with a survey monument, as an independent check on accuracy. Four ground control points will be located in near the four corners of a rectangular approximation to the A01, and one point will be located near the center of this rectangular region. Defects in imagery collection that are reported by the customer within 90 days shall be corrected by re- acquisition and re-processing. Defects in image processing reported by the customer within 12 months shall be corrected by re-processing. An imagery sample with an area of approximately 1% of the A01 can be furnished on request, once processing is underway and a sufficient area has been completed. Customers requesting such samples must furnish a USB drive with sufficient capacity of at least 2 GB and pay shipping at least one way. Collected imagery in each season shall be delivered to the customer within 4 months of the end of the applicable flying season, or receipt of order for the AOI, whichever occurs later, and shall appear on Bing Maps online within "% to 5 months after this time (finless heap,- imagery, as defined below, is already available on Bing Maps at that time). For this purpose, better imagery means imagery which is more current and comparable in resolution and/or accuracy or comparably recent and better in resolution and/or accuracy. If this option is chosen for an A01 the area will be imaged at 6 inch resolution, rather than 12 inch resolution. The minimum size of a High Resolution Area (HRA) is 10 square miles. Data Collection in the HRAs shall occur at 15 cm GSD =10%. Processed images for the HRAs shall be sampled at a GSD, which is TBD between 15 cm and 6 inches. The customer may specify whichever value is preferred at the time of ordering. HRAs in high density urban areas shall be collected with 80% in-track overlap and 60% sidelap. This results in reduced building lean in these areas. Partner to provide map or shapefile defining HRA areas. 11 Statewide Ortho-Imagery Product Description State and Local Governments If this option is chosen for an A01, 100% of the A01's land area will be imaged at 6 inch resolution, rather than 12 inch resolution. Processed images with the Six Inch Upgrade shall be sampled at a GSD, which is TBD between 15 cm and 6 inches. The customer may specify whichever value is preferred at the time of ordering. Images in high density urban areas with the Six Inch Upgrade shall be collected with 80% in-track overlap and 60% sidelap. This results in reduced building lean in these areas. Six inch A01's shall meet the same Image Quality requirements as 12 inch A01's. If this option is chosen for an A01, the updated DEM resulting from image feature correlation processing and any DEM editing performed will be supplied to the customer for the AOI. The DEM supplied will be the DEM used to produce the orthoimagery for the AOI. 12 Y APPROVE THE FOREGO ESOLOTION _ _ _ Resolution #12008 February 1, 2012 Moved by Taub supported by Covey the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Greinnel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey, Crawford, (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying report being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 1, 2012, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 1 st day of February, 2012. R,L.LE eu_a_a_ec,/ 094. Bill Bullard Jr., Oakland County