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HomeMy WebLinkAboutElection Canvasses - 1987.11.03 - 1928CITY OF OAK PARK MICHIGAN CITY BOARD OF CANVASSERS NOVEMBER 4, 1987 The Meeting of the City Board of Canvassers was called to order by Chairman Chadwick at 4:00 P.M. PRESENT: Chairman Chadwick, Members Black, Mortin, Passerman, City Clerk McAllister-Arms ABSENT: None This meeting was called in accordance with the provisions of Public Act 65 of the Second Extra Session of 1963, which provides for a City Board of Canvassers of four members, and pursuant to all requirements of said Act to certify votes cast in the General Election of the City of Oak Park held on November 3, 1987. The purpose of this election was to elect a Mayor for a two-year term and two Council members for four-year terms; and to determine the votes cast at said election on the following Proposals: PROPOSAL A Shalt Section 13.1 of Chapter 13 of the Charter of the City of Oak Park be amended to authorize the City Council to establish by ordinance, rather than by Charter, the respective dollar amounts in excess of which comparative prices or competitive bids must be obtained in connection with the purchase or sale of said property, including materials and supplies and public improvements, and to authorize the Council, upon certification of the City Manager, to waive the receipt of sealed bids where the materials, supplies or public improvements are available only from a single source? PROPOSAL B Shall Section 13.2 of Chapter 13 of the Charter of the City of Oak Park be amended to authorize the City Council to establish by ordinance, rather than by Charter, the dollar amount of contracts in excess of which approval of the City Attorney as to form and legality and certification by the City Accounting Officer as to availability of funds is required prior to execution of such contracts? The members received sealed envelopes containing the Statement of Votes and Poll Books, designated for the City Board of Canvassers, as submitted by the Precinct Election Boards. The Poll Books were inspected as were the Statement of Votes and certified as follows: MAYOR (Two-Year Term) Charlotte M. Rothstein CITY COUNCIL (Four Year Terms) City Board of Canvassers November 4, 1987 Page Two 1,739 Raymond M. Abrams 1,277 Norman Goldman 647 Gerald E. Naftaly 1,532 TOTAL VOTES CAST: 1,941 CONSTITUTING 11.23% OF THE REGISTERED VOTERS CHARTER AMENDMENT PROPOSAL A 965 607 TOTAL VOTES CAST FOR PROPOSAL A 1,572 CHARTER AMENDMENT PROPOSAL B 946 605 TOTAL VOTES CAST FOR PROPOSAL B 1,551 WRITE-1N VOTES CAST FOR MAYOR Gerald Naftaly 2 Jeffrey Schreiber 1 Mickey Mouse 1 Raymond M. Abrams 2 Mortimer Bernhardt 1 Dawn Doolittle 1 WRITE-1N VOTES CAST FOR COUNCIL Bertha Strauss 1 Results of the General Election of the City of Oak Park, held on November 3, 1987, were certified by the City of Oak Park Board of Canvassers on November 4, 1987. Motion by Member Mortin supported by Member Black: To approve the Minutes of the November 5, 1986 meeting of the City Board of Canvassers. Motion carried unanimously. MEETING ADJOURNED: 4:50 P.M. Yes No Yes No Joan G. McAllister-Arms, City Clerk Gloria Chadwick, Chairman TO CONTINUE VOTING TURN PAGE 94% YES 24 NO 28 YES 29 NO CITY OF OAK PARK GENERAL ELECTION, TUESDAY, NOVEMBER 3, 1987 0 A 1 S TO VOTE IN FAVOR OF THE PROPOSAL PUNCH TO THE RIGHT OF 'YES". TO VOTE AGAINST THE PROPOSAL PUNCH TO THE RIGHT OF "NO". PROPOSAL A Shall Section 13,1 of Chapter 13 of the Charter of the City of Oak Park be amended to authorize the City Council to establish by ordinance, rather than by Charter, the respective dollar amounts in excess of which comparative prices or competitive bids must be obtained in connection with the purchase or sale of ci- ty property, including materials and supplies and public improvements, and to authorize the council, upon cer- tification of the city manager, to waive the receipt of sealed bids where the materials, supplies or public im- provements are available only from a single source? PROPOSAL B Shall Section 13.2 of Chapter 13 of the Charter of the City of Oak park be amended to authorize the City Council to establish by ordinance, rather than by Charter, the dollar amount of contracts in excess of which approval of the city attorney as to form and legali- ty and certification by the city accounting officer as to availability of funds is required prior to execution of such contracts? NOTE: When When you have completed voting, place ballot in secrecy envelope. 1. PRECINCT, hand to Inspector at ballot box. 2. ABSENT VOTER, return to clerk. City of Oak Park e" 1-0/) C)F 'OAK TPAPCIC "The City With A Future" 13600 Oak Park Boulevard Oak Park, Michigan 48237 Telephone: (313) 547-1331 November 9, 1987 Mayor Charlotte M. Rothstein Mayor Pro Tern Gerald E. Naftaly Council Raymond Abrams Louis Demas Arthur Frohlich City Manager Aaron Marsh Ass't City Manager Judith Quinn-Skoros City Clerk Joan McAllister-Arms Mr. Richard M. Austin Secretary of State 1st Floor Treasury Building Lansing, Ml 48918 The Honorable Richard H. Austin: Enclosed are two (2) copies of two (2) Charter Amendments to the City of Oak Park Charter voted on and passed by the electorate on November 3, 1987. Also enclosed are copies of the Notice of Approval from Governor Blanchard, a copy of the City Board of Canvassers minutes of their meeting on November 4, 1987, and a copy of the Canvassing Board's Certificiation. If you have any questions or need anything further please do not hesitate to call. Sincerely, /loan G. McAllister-Arms, CMC City Clerk cc: Lynn Allen, Oakland County Clerk Aaron Marsh, City Manager Bert Shifman, City Attorney YES NO PROPOSALS A & B - AMENDMENTS TO THE CITY OF OAK PARK CHARTER These proposals to amend the City of Oak Park Charter will appear on the Official Ballot as follows: OFFICIAL BALLOT CITY OF OAK PARK, REGULAR ELECTION NOVEMBER 3, 1987 PROPOSAL A Shall Section 13.1 of Chapter 13 of the Charter of the City of Oak Park be amended to authorize the City Council to establish by ordinance, rather than by Charter, the respec- tive dollar amounts in excess of which comparative prices or competitive bids must be obtained in connection with the purchase or sale of city property, including materials and supplies and public improvements, and to authorize the council, upon certification of the city manager, to waive the receipt of sealed bids where the materials, supplies or public improvements are available only from a single source? PROPOSAL B Shall Section 13.2 of Chapter 13 of the Charter of the City of Oak Park be amended to authorize the City Council to establish by ordinance, rather than by Charter, the dollar amount of contracts in excess of which approval of the city attorney as to form and legality and certification by the city accounting officer as to availability of funds is required prior to execution of such contracts? YES /1/ NO 6-6) The full text of the proposed amendments to Section 13-1 (Proposal A) and Section 13-2 (Proposal B) of the Oak Park Char- ter, adopted by resolution of the City Council, is set forth below: Section 13.1 Purchase and sale of property. The city manager shall be responsible for the purchase and sale of all city property. The council shall establish, by ordinance, dollar amounts within which comparative prices shall be obtained for the purchase or sale of all materials, supplies and pub- lic improvements, except: (a) In the employment of professional services or (ID) When the city manager shall determine that no advantage to the city would result. In all sales or purchases in excess of a dollar amount established by ordinance: (a) The sale or purchase shall be approved by the council, (b) Sealed bids shall be obtained, except: (1) Where the council shall determine by unani- mous resolution of those present at the meeting that the public interest will be best served by joint purchase with, or purchase from, another unit of government; or (2) When the city manager certifies in writing to the council that the materials, supplies or public improvements needed to best serve the interests of the city are available from only a single vendor, supplier or contractor, the council may waive the requirements of this section for obtaining sealed bids; or (3) In the employment of professional services. (c) The requirements of section 13,2 shall be complied with, No sale or purchase shall be divided for the purpose of circumventing the dollar value limitation required by this section. The council may authorize the making of public improvements or the performance of any other city work by any city agency without competitive bidding. Purchases shall be made from the lowest competent bidder meeting specifications, unless the council shall determine that the public interest will be better served by accepting a higher bid. Sales shall be made to the highest competent bidder, unless the council shall determine that the public interest will be better served by accepting a lower or different bid. All purchases and sales shall be evidenced by written contract or purchase order. The city may not sell any park, cemetery or any part thereof except in accordance with restrictions placed thereon by statute. The city may not purchase, sell or lease any real estate or any interest therein except by the affirmative vote of four or more members of the council. The purchase and sale of all city property shall be subject to the provisions of section 5,13. Detailed purchasing, sale and contract procedures shall be established by ordinance. Section 13.2 Contracts, All contracts and leases to which the city is a party when this Charter becomes effective shall remain in full force and effect. The authority to contract on behalf of the city is vested in the council and shall be exercised in accordance with provisions of statute and of this Charter, provided that purchases and sales may be made by the city manager subject to the provisions of section 13.1. Any contract or agreement in an amount in excess of an amount established by ordinance made with form or terms other than the standard city purchase order form shall before execution be submitted to the attorney for approval with respect to its form and legality. A copy of all con- tracts or agreements requiring such approval shall be filed in the office of the clerk together with a copy of the approval. Before any contract, agreement or purchase order obligating the city to pay an amount in excess of an amount established by ordinance is executed the accounting officer of the city shall first have certified that an appropriation has been made for the payment thereof, or that sufficient funds will be available if it be for a purpose being financed by the issuance of bonds or by special assessments or for some other purpose not chargeable to a budget appro- priation. In the case of a contract or agreement obligating the city for periodic payments in future fiscal years for the furnishing of a continuing service or the leasing of property, such certification need not cover those payments which will be due in future fiscal years, but this exception shall not apply to a contract for the purchase or construction of a public improvement unless such purchase or construction is being financed by an installment contract under authority of section 11,6. Certification by the accounting officer of the city shall be endorsed on each contract, agreement or purchase order requiring same or shall be filed as an attachment thereto. No contract or purchase order shall be subdivided for the purpose of circumventing the dollar value limitations required by this section. No contract shall be amended after the same has been made except upon the authority of the council, provided that the city manager may amend contracts for those purchases and sales made by him under the authority of section 13,1. No compensation shall be paid to any contractor except in accordance with the terms of the contract. No contract shall be made with any person, firm or cor- poration in default to the city. An individual agreement of employment shall not be deemed a contract requiring approval by the attorney or cer- tification by the accounting officer of the city, I, Joan G. McAllister, the duly appointed City Clerk of the City of Oak Park, hereby certify that the above Charter Amendments are true and correct copy of Charter Amendments approved by the electorate of the City of Oak Park on November 3, 1987. an G. M6Alliste-r-Arms, City Clerk