HomeMy WebLinkAboutResolutions - 1969.12.04 - 19485December 4, 1969
RESOLUTION NO.
IN RE: PRIORITY FOR SALARIES FOR COMPUTER USE
BY: George N. Grba
TO THE OAKLAND COUNTY BOARD OF SUPERVISORS
Mr. Chairman, Ladies and Gentlemen:
During the budget hearings for the 1970 Budget it was brought to the attention
of the Oakland County Board of Supervisors that one-half of the budget was for salaries,
and a lump sumq of money over $300,000.00 is ear-marked for overtime payments to
various departments. This sum of money is greater than the total budgets of out state
counties.
WHEREAS, the present system of reporting these expenditures is slow and
cumbersome due to the present methods of accounting for these funds, and the Board
of Auditors have stated their trouble in making timely reports because of this
cumbersome system.
WHEREAS, the state of the art of reporting with computers is so high that
regular monthly reports are possible at the close of each month, and the state of the
art is so high that interim reports within the month are possible in a matter of minutes;
and
WHEREAS, as those governmental agencies that employ data processing
computers assign top priority use to these payroll operations, because it is one of
the most sensative parts of the budget in cash flows, legal requirements and potential
problems; and
WHEREAS, the state of the ort has become so fine in detail of operation,
of importance and of such common practice that small firms with as few as 30 employees
use this service as a standard tool; and
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WHEREAS, the County of Oakland has such equipment and personnel as a
department doing other forms of work of low priority; and
WHEREAS, other governmental agencies, large and small, have developed a
data processing system for a multitude of varying labor forces, and they are using a
computer system as a standard managerial tool to operate more effectively; and
WHEREAS, Oakland County government is considered to be one of the
leaders in the field of efficient low-cost government, and Oakland County has the
equipment, the personnel and various sources to obtain the "soft-ware programs" without
great cost to the County from governmental agencies that have been service histories
of operation, The State of Michigan requires governmental agencies to follow a
basic system of accounts in keeping and making reports.
THEREFORE BE IT RESOLVED that the Board of Auditors direct the Data
Processing Division to develop a managerial reporting tool for departmental heads and
the County Board of Supervisors based upon monthly reports by departments that state:
salaries paid, over-time paid, lost time, turnover of personnel by categories,
encumbered balances, cost figures and such information that would be useful to the
administrators and Supervisors, who are interested in the use and control of the
taxpayers' monies; and that each employee receive a statement of earnings and
deductions and contain the following information: Pay period ended, name, rate of
pay, employee's number; deductions: of retirement, city and state taxes, union dues,
fees, credit union or miscellaneous items, hours worked, over-time, other hours;
earnings as to regular rates, over-time, miscellaneous pay, gross pay; Federal withholding
tax, F.I.C.A., other, net pay; and cumulative year-to-date of earning, Federal
withholding tax retirement payments; and
FURTHER, that this program be developed within the next four months so that
the members of the first elected County Board of Supervisors indicate that they are
trying to maintain the operating cost of the past by using the managerial tools that are
of the highest state of the art and of practical use for the saving of tax monies spent.
--,-GgeNL Grba
-''Supervisor, District #20
The resolution was referred to the Personnel Practices and Finance
Committees,