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HomeMy WebLinkAboutResolutions - 1992.12.10 - 19706MISCELLANEOUS RESOLUTION #92269 BY: FINANCE COMMITTEE, G. WILLIAM CADDELL, D.C., CHAIRMAN IN RE: 1993 GENERAL APPROPRIATIONS ACT To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as amended by P.A. 100 of 1980), the Unified Form of County Government Act, and Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in detail the County Executive's 1993 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General Appropriations Act balancing total appropriations with available resources at $344,890,721 for calendar year 1993, a summary of which was included in the Notice of Public Hearing published in newspapers of general circulation; and WHEREAS the further intent of this resolution is to establish a budget system for the County of Oakland; to define the powers and duties of the County's officers in relation to that system; to designate the Chief Administrative Officer and Fiscal Officer and to provide that the Board of Commissioners and committees thereof and the Fiscal Officer shall be furnished with information by the departments, boards, commissions and offices relating to their financial needs, receipts and expenditures, and general affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt the 1993 General Appropriations Act recommended by the Finance Committee as advertised and placed in the Clerk's Office for public inspection. BE IT FURTHER RESOLVED that $2,040,158 of Cigarette Tax Revenue distributed by the State to Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided between the Health Division (11/17 or $1,320,102) and the Sheriff's Department (6/17 or $720,056). BE IT FURTHER RESOLVED that the funds appropriated in the professional service line-item of the Department of Solid Waste Management not be committed without prior approval of the Planning and Building Committee and Finance Committee. BE IT FURTHER RESOLVED that Road Improvement Funds may be released to the Road Commission upon approval of the specific projects by the General Government Committee of the Board of Commissioners. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the Delinquent Tax Revolving Fund: 1) Objective is to be self-funded. 2) Fund to retain all earnings excepting penalties and up to $2.5 million interest upon approval of the Board of Commissioners and the County Treasurer. BE IT FURTHER RESOLVED that one Assistant Prosecuting Attorney position, or the equivalent thereof, shall be utilized by the Prosecutor in the Warrants Division located in Royal Oak. BE IT FURTHER RESOLVED that $206,471 (or one-half of the $412,941) convention facility tax revenues distributed by the state to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs. BE IT FURTHER RESOLVED that: 1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management and Budget shall perform the duties of the Fiscal Officer as specified in this resolution. 2. The Fiscal Officer shall provide an orientation session and written instructions for preparing department budget requests. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the needs of the Board of Commissioners and Committees are met. 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of revenues that will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and committees thereof. 4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations he deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the services financed. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified in order to show in detail the amount expected to be received from each source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the accounting system classification. 6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates. The Purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer and the Board of Commissioners of Committees thereof as herein required. 7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an unappropriated surplus. 8. The recommended budget shall include at least the following: (a) Expenditure data for the most recently completed fiscal year and estimated expenditures for the current fiscal year, (b) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, (c) Revenue data for the most recently completed fiscal year and estimated revenues for the current fiscal year, (d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years, (e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, (f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal years, (g) The amount of proposed capital outlay expenditures, except those financed by enterprise, public improvement or building and site, or special assessment funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, (h) An informational summary of projected revenues and expenditures of any special assessment funds, public improvement or building and site funds, internal service funds, and enterprise funds, (i) A comparison of the revenue and expenditure amounts in the recommended budget to the budget previously adopted by the Board of Commissioners with appropriate explanation of the variances, (j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or Committees thereof consider to be useful in considering the financial needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by: (a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure authority in such form and in such detail deemed appropriate by the Board of Commissioners or Committees thereof. No appropriations measure shall be submitted to the Board of Commissioners in which estimated total expenditures, including an accrued deficit, exceed estimated total revenues, including an available surplus. (b) A budget message which shall explain the reasons for increases or decreases in budgeted items compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information that the County Executive determines to be useful to the Board of Commissioners in its consideration of proposed appropriations. (c) A comparison of the recommended budget to the current year adopted budget, together with an analysis and explanation of the variances therefrom, such variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the recommended budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of proposed budgetary items. 11. The County Board of Commissioners may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item of expenditure in the general appropriations measure. 12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be inspected by the public. This notice must be published at least seven days before the date of the hearing. 13. No later than December 31, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following: (a) Expenditure data for the most recently completed fiscal year, (b) The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year, (c) The amended current year appropriations, (d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, (e) Revenue data for the most recently completed fiscal year and estimated revenues for the current fiscal year, (f) Budgeted Revenue Estimates as originally adopted by the Board of Commissioners for the current fiscal year, (g) The amended current year Budgeted revenues, (h) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal year, (i) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, (j) An estimate of the amount needed for deficiency, contingent on emergency purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year, (k) The amount of proposed capital outlay expenditures, except those financed by enterprise, public improvement or building and site, or special assessment funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, (1) An informational summary of projected revenues and expenditures of any special assessment funds, public improvement or building and site funds, internal service funds, and enterprise funds, (m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County, (n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise approved by the Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #21 of this resolution. 15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners, except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expense within each County Division will be deemed maximum authorization to incur expenditures: Salaries and Fringes, Overtime, and Operating. The County Executive or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenses below individual line-item appropriations or allowing overruns in individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Salaries and Fringes, Overtime or Operating expenses, respectively, for each division as originally authorized or amended by the Board of Commissioners. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of all of the new line items created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless amended, in which case the amendment takes precedence. 17. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of appropriated funds as he may approve. 18. Each purchase order, voucher or contract of Oakland County shall specify the funds and appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto. 19. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Any obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made illegal except those otherwise ordered by court judgment or decree. 20. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition of budgeted operations, including, but not limited to: (a) A forecast of actual revenues by major source compared with budgeted revenues accompanied by an explanation of any significant variances, (b) A forecast of actual expenditures and encumbrances by department compared with authorized appropriations accompanied by an explanation of any significant variances, and (c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations and reserve accounts compared with authorized appropriations accompanied by an explanation of any significant variances. 21. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any appropriation reserve for transfer account to any other appropriations or reserve account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that transfers within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances: (a) Transfers may be made from the non-departmental overtime reserve account and fringe benefit adjustment account to the appropriate departmental budget as specific overtime requests are reviewed and approved by the Budget Division. Additionally, overtime appropriations may be transferred between divisions within a department at the request of the Department Head, if authorized by the Fiscal Officer or his designee. (b) Transfers may be made from the non-departmental appropriation reserve accounts for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved by the Fiscal Officer. (c) Transfers may be made from the non-departmental appropriation reserve accounts Emergency Salaries and Summer Help as specific requests for these items are reviewed and approved by the Personnel Department. (d) Fringe benefit rates shall be established annually in the budget process to charge all Governmental, Special Revenue and Proprietary funded agencies for actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, as well as retirees' hospitalization and retirement administration. All funds collected for Retirement, Social Security (FICA), Hospitalization for active and retired employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund reserve account for sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of the sick leave accumulation and 100% of the annual leave accumulation. All funds collected by Workers' Compensation and Unemployment Compensation shall be transferred to their respective self insurance funds as established by Miscellaneous Resolution #81-012. (e) An amount for capital improvements shall be added to the Building Space Cost Allocation charges. Funds collected as a result of this charge shall be accumulated in the Facilities Maintenance and Operations Fund for capital improvements. The transfer of these funds to the Capital Improvement Fund shall not be made prior to December 31, without approval from the Finance Committee of the Board of Commissioners. (f) Transfers may be made from the non-departmental reserve account Office Automation and Computer Services- Development account as specific requests for these items are reviewed and approved by the Computer User Advisory Committee (C.U.A.C.) and the Finance Committee. The Fiscal Officer shall report such amendments to the Finance Committee as a formal part of the County Executive's Quarterly Financial Forecast. (g) Prior approval of the Finance Committee shall be required for any expenditure from the professional services account in the Administrative Division of the Department of Management and Budget. Requests for such approval shall include details of the nature of the services, their anticipated results and anticipated time frame. Results of any studies funded under this line item shall be reviewed by the Finance Committee. (h) The Finance Officer is authorized to make appropriate budget amendments in accordance with present rates to accommodate Township contracts for patrol services. The Finance Officer shall report such amendments to the Finance, Public Services and Personnel Committees on a timely (as they occur) basis. 22. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those anticipated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available; (b) Current year revenue exceeding original estimate in amounts great enough to finance increased appropriations. The Board of Commissioners may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. 23. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of Commissioners recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend the general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both. 24. All appropriations are annual and the unexpended portion shall lapse at year end. Encumbrances and appropriations carried forward will be recorded as a reservation of fund balance and the subsequent year's budget amended to provide authority to complete these transactions, as defined in NCGA, Statement 1. The recommended year-end budget amendment shall be supported with a statement of revenues and expenditures and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget. 25. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not create a debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized nor apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners. Funds shall not be expended or transferred from "off-budget" or balance sheet reserve accounts, contingent liability accounts, designated and undesignated fund balances without specific appropriation or other appropriate action by the Board of Commissioners. 26. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the person or persons in violation. For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the recovery of County funds disclosed by an examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated. 27. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds. Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which embodies the 1993 General Appropriations Act as detailed in the 1993 Budget document, including subsequent amendments. FINANCE COMMITTEE G. William Caddell, D.C. Chairperson Moved by Caddell supported by Pappageorge the reso lution be adopted. 9.147 A9 gineessmwrs 71 A ctotidt___ REPORT BY: Personnel Committee - Marilynn Gosling, Chairperson TO: the Oakland County Board of Commissioners IN RE: PERSONNEL DEPARTMENT - RECOMMENDED 1993 GENERAL SALARY INCREASES Chairperson, Ladies and Gentlemen: The Personnel Committee recommends to amend the 1993 Budget document by increasing the salary ranges for County classifications not represented by bargaining units and included in salary grades 1 - 21, effective December 26, 1992, in the following manner: Increase the 1992 salary ranges for salary grades 1 - 21, by 3.0% for 1993; Increase by 1.5% the current salary ranges of classes whose current maximum is above the 1992 salary grade range maximum or to the 1993 salary grade maximum, whichever is greater; FURTHER that all remaining classes not represented by bargaining units be increased by 3.096 effective December 26, 1992 including appointed officials and part-time hourly classes, but excluding: Appointed Board and Commission members; and Commissioners; and District, Probate and Circuit Judge classifications which are currently at the maximum rate allowed; and Other elected officials and designated exceptions to salary grades 1-21 which shall be addressed by separate reports; and FURTHER that collective bargaining agreements approved by this Board with 1993 wage increases scheduled to be effective with the first pay period on or after January 1, 1993 hereby be authorized to be effective on December 26, 1992 provided such effective date receives the concurrence of the appropriate bargaining unit representatives: FURTHER that no transfer of monies is required to fund these increases since sufficient monies have already been distributed to the departmental salaries and fringe benefit line items; FURTHER that classifications be retitled as follows: To Forensic Toxicologist Child Support Accounts Supv Supervisor-Employee Records (1 position) Supervisor-Employee Benefits (1 position) Supervisor -Selection & Placement (1 position) FOC Family Counselor II FOC Family Counselor FURTHER that the classification of FOC Family Counselor I From Toxicologist Alimony Accounts Supv. Senior Personnel Analyst (3 positions) be deleted. Mr. Chairperson, on behalf of the Personnel Committee, I move acceptance of the foregoing report. PERSONNEL COMMITTEE Moved by Gosling supported by Ferrens the report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Gosling supported by Ferrens the 1993 Recommended Budget be amended to be consistent with the report. A sufficient majority having voted therefor, the motion carried. Moved by Gosling supported by Aaron the Budget be amended in the first FURTHER paragraph after "appointed officials", add the words "excluding the County Executive appointed staff." A sufficient majority having voted therefor, the amendment carried. Vote on the General Salary Increases, as amended: AYES: Bishop, Caddell, Crake, Ferrens, Gosling, Huntoon, Jensen, Johnson, Law, McConnell, McCulloch, McPherson, Millard, Moffitt, Oaks, Obrecht, Olsen, Palmer, Pappageorge, Pernick, Price, Schmid, Serra, Skarritt, Wolf, Aaron. (26) NAYS: None. (0) A sufficient majority having voted therefor, the General Salary Increases, as amended, carried. REPORT By: Personnel Committee - Marilynn Gosling, Chairperson IN RE: RECOMMENDED 1993 SALARY INCREASES FOR THE COUNTY EXECUTIVE, PROSECUTING ATTORNEY/ COUNTY CLERK/REGISTER OF DEEDS, DRAIN CCMMISSIONER, SHERIFF AND COUNTY TREASURER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee recommends to amend the 1993 Budget document by increasing the 1992 salary of the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer by 3% effective December 26, 1992; FURTHER should the 1993 statutory and per diem allowances which are paid to the County Clerk/Register of Deeds and the Treasurer, when combined with their annual base salaries, not be equivalent to the 1993 salary of the Sheriff and Drain Commissioner, the difference shall be paid to the County Clerk/Register of Deeds and the Treasurer on the last pay period of 1993; FURTHER, should the County Clerk/Register of Deeds or Treasurer leave office during the calendar year of 1993, the salary shall be prorated based on the targeted year-end salary; FURTHER that retirement and other benefits shall be based on the targeted year end salary; FURTHER that no transfer of monies is required to fund these increases since sufficient monies have already been distributed to the departmental salaries and fringe benefit line items. Mr. Chairperson, on behalf of the Personnel Committee, I move acceptance of the foregoing report. PERSONNEL COMMITTEE Moved by Gosling supported by Huntoon the report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Gosling supported by Huntoon the 1993 Recommended Budget be amended to be consistent with the report. A sufficient majority having voted therefor, the motion carried. Moved by Obrecht supported by Aaron the amendment be amended by freezing the elected officials salaries, and the 3% increase not be allowed. The Chairperson ruled the amendment out of order. The Chairperson stated a "yes" vote would support the raise, and a "no" vote would not allow a raise. AYES: Caddell, Crake, Gosling, Huntoon, Jensen, Law, McCulloch, Millard, Moffitt, Olsen, Palmer, Pernick, Price, Schmid, Skarritt, Wolf. (16) NAYS: Ferrens, Johnson, McConnell, McPherson, Oaks, Obrecht, Pappageorge, Serra, Aaron, Bishop. (10) A sufficient majority having voted therefor, the amendment carried. REPORT BY: Personnel Committee - Marilynn Gosling, Chairperson IN RE: PERSONNEL DEPARTMENT - RECOMMENDED 1993 SALARY INCREASES FOR CLASSES DESIGNATED AS EXCEPTIONS TO SALARY GRADE PLACEMENT To: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee recommends to amend the 1993 Budget document by increasing the 1992 rates for classifications excepted from salary grade placement by 3.0% effective December 26, 1992, excluding the following classification salary ranges which shall be increased as follows: General Staff Nurse 5.0% Nursing Supervisor 5.0% Relief Charge Nurse 5.0% Clinical Health Specialist Base 1 Yr 2 yr. 44,987 47,471 49,957 FURTHER that no transfer of monies is required since sufficient monies have already been distributed to the departmental salaries and fringe benefit line items. Mr. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Moved by Gosling supported by Moffitt the report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Gosling supported by Moffitt the 1993 Recommended Budget be amended to be consistent with the report. A sufficient majority having voted therefor, the motion carried. Vote on amendment: A sufficient majority having voted therefor, the amendment carried. REPORT BY: PERSONNEL COMMITTEE, MARILYNN E. GOSLING, CHAIRPERSON IN RE: COUNTY EXECUTIVE-ELECT - PROPOSED RESTRUCTURING OF SALARIES FOR COUNTY EXECUTIVE APPOINTED POSITIONS To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: Your Committee, having reviewed the above referenced proposal, reports: WHEREAS, the County Executive-Elect has reviewed the salaries for the County Executive appointed positions and proposes restructuring certain salary ranges; and WHEREAS, currently, certain director-level position maximum rates are higher than the Executive Officer maximum rates, and current Executive Officer maximum rates are only one percent higher than the next highest level director maximum rates; and WHEREAS, the County Executive-Elect proposes certain salary changes to establish more consistent and equitable salary relationships among County Executive appointed positions; and WHEREAS, under this proposal, certain salary rates would be increased and others decreased; and WHEREAS, the proposed restructuring results in a total difference of approximately $8,300 less annually for proposed rates at the maximum rather than current rates at the maximum; and WHEREAS, the proposal also includes title changes for certain appointed official classifications, and recommends: THEREFORE, that the proposed 1993 ranges and title changes for County Executive appointed positions be implemented as shown in the attachment, effective January 1, 1993, and so move to amend the 1993 Oakland County Budget. PERSONNEL COMMITTEE Moved by Gosling supported by McCulloch the report be accepted. A sufficient majority having voted therefor, the report was accepted. Discussion followed. Jack Hays answered questions regarding the amendment. Moved by Gosling supported by McCulloch the 1993 Recommended Budget be amended to be consistent with the report. A sufficient majority having voted therefor, the motion carried. Vote on amendment: AYES: Crake, Ferrens, Gosling, Huntoon, Jensen, Johnson, Law, McCulloch, Millard, Moffitt, Obrecht, Olsen, Palmer, Pappageorge, Price, Schmid, Skarritt, Wolf, Bishop, Caddell. (20) NAYS: McPherson, Pernick, Serra, Aaron. (4) A sufficient majority having voted therefor, the amendment carried. REPORT BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: RECOMMENDED 1993 SALARY INCREASE FOR COUNTY COMMISSIONERS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee recommends to amend the 1993 Budget document by establishing the 1993 salary of the Commissioner classification at a flat rate of $22,565.00. Further, that no transfer of monies is required to fund these increases since sufficient monies have already been distributed to the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee I move adoption of the foregoing report. PERSONNEL COMMITTEE Moved by Gosling supported by McCulloch the report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Gosling supported by Obrecht the 1993 Recommended Budget be amended to be consistent with the report. A sufficient majority having voted therefor, the motion carried. Moved by Obrecht supported by Serra the report be amended to reflect a 4.5% increase which the Commissioners did not receive last year and other County Employees did, and not add the 3% increase for this year making the total amount $21,935 instead of $22,565. The Chairperson stated a "yes" vote supports the amendment and a "no" vote does not. AYES: Ferrens, Johnson, Law, McConnell, Moffitt, Obrecht, Olsen, Pappageorge, Serra, Aaron, Bishop. (11) NAYS: Gosling, Huntoon, Jensen, McCulloch, McPherson, Millard, Oaks, Palmer, Pernick, Price, Schmid, Skarritt, Wolf, Caddell, Crake. (15) A sufficient majority not having voted therefor, the amendment to the report failed. Vote on amendment: AYES: Gosling, Huntoon, Jensen, McCulloch, Millard, Moffitt, Olsen, Palmer, Pernick, Price, Schmid, Skarritt, Wolf, Caddell, Crake. (15) NAYS: Johnson, Law, McConnell, McPherson, Oaks, Obrecht, Pappageorge, Serra, Aaron, Bishop, Ferrens. (11) A sufficient majority having voted therefor, the amendment carried. $(135,749) ( 59,459) ( 38,794) (165,998) /.(400,000) I 0 #92269 December 10, 1992 Moved by Caddell supported by Pappageorge the 1993 General Appropriations Act be amended by replacing paragraph #25, p. X111 with the following: 25. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (I) create a debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized (2) apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners (3) forgive a debt or write oft an account receivable without appropriation authorization of the Board of Commissioners. Funds shall not be expended or transferred from "off-budget" or balance sheet reserve accounts, contingent liability accounts, designated and undesignated fund balances and fund equity accounts without specific appropriation or other appropriate action by the Board of Commissioners. A sufficient majority having voted therefor, the amendment carried. Moved by Caddell supported by Olsen the 1993 Finance Committee Recommended Budget be amended by replacing the preliminary Parks & Recreation budget request with the Final Budget adopted by the Parks & Recreation Commission on December 2, 1992. (Copy of Amendments on file in County Clerk's office.) A sufficient majority having voted therefor, the amendment carried. Moved by Caddell supported by Ferrens the 1993 Finance Committee Recommended Budget be amended by replacing the preliminary Capital Improvement Program for Buildings with the Final Capital Improvement Program for Buildings recommended by the Planning and Building Committee on December I, 1992. (Copy on file in Clerk's Office.) A sufficient majority having voted therefor, the amendment carried. Moved by Caddell supported by Schmid to amend Page II of the 1993 General Appropriations Act by replacing "up to $2.5 million interest" from the Delinquent Tax Revolving Fund with "up to $2.1 million interest". Further, the 1993 Budget be amended to delete two (2) Assistant Prosecuting Attorneys 111 positions from the Parole Appeal Unit of the Prosecutors Office ($140,628) and one (I) Assistant Prosecuting Attorney I position from the District Court Unit ($54,580), as well as eliminate the Professional Services Line-Item of the Administration Unit of the Department of Management and Budget ($38,794) and reduce the Non-Departmental Appropriation - Misc. Capital Outlay from $175,000 to $9,002, a reduction of $165,998. Implementation requires adjustments to the following budgetary accounts: REVENUE 3-10100-906-01-01-2233 Investment Income $(400,000) EXPENDITURE 4-10100-411-01-00-1001 Prosecutor - Salaries 4-10100-411-01-00-2070 Prosecutor - Fringes 4-10100-121-01-00-3128 M&B - Prof. Services 4-10100-909-01-00-9909 Misc. Capital Outlay Discussion followed. Aeendment #9 continued. Moved by McCulloch supported by Pappageorge the amendment be amended by providing for maintaining those positions that were approved in Finance Committee and only affect the investment account by $204,792. Vote on amendment to the amendment: AYES: Jensen, Law, McCulloch, McPherson, Moffitt, Obrecht, Olsen, Pappageorge, Price, Schmid, Skarritt, Wolf, Bishop. (13) NAYS: Johnson, McConnell, Millard, Palmer, Pernick, Serra, Aaron, Caddell, Crake, Ferrens, Gosling. (11) A sufficient majority having voted therefor, the amendment to the amendment carried. Vote on amendment, as amended: A sufficient majority having voted therefor, the amendment, as amended, was approved. Moved by Caddelll supported supported by McCulloch to amend the 1993 Finance Committee Recommended Budget as follows, which reduces the Community Development Home Partnership Program grant match line-item to the required $210,150 from the preliminary estimate of $303,000, increases the Circuit Court Visiting Judges line-item by $67,500, and increases General Fund Contingency by $25,350. 4-10100-196-01-00-3380 Comm. Dev. Grant Match $(92,850) 4-10100-311-01-00-3777 Circuit Court Visting Judges 67,500 4-10100-909-01-00-9900 General Fund Contingency 25,350 TOTAL $ -0 - A sufficient majority having voted therefor, the amendment carried. FISCAL NOTE By Finance Committee IN RE: COUNTY EXECUTIVE-ELECT - PROPOSED RESTRUCTURING OF SALARIES FOR COUNTY EXECUTIVE APPOINTED POSITIONS To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: To implement the above-referenced resolution, the following amendment is required to the 1993 Finance Committee Recommended Budget, which provides funding for each position at the maximum step: 4-10100-909-01-00-9902 Classification & Rate Change $(81,205) 4-xxxxx-xxx-xx-xx-1001 Salaries 63,466 4-xxxxx-xxx-xx-xx-2074 Fringe Benefits 17,739 TOTAL $ 0 FINANCE COMMITTEE Moved by Caddell supported by Pappageorge the amendment be approved. A sufficient majority having voted therefor, the amendment carried. Moved by Gosling supported by Jensen the 1993 Budget document be amended by extending the Jail Health Services positions in the Health division for up to 90 days unless further extended by the Board or until a professional service contract is entered into by the Sheriff for these services before the expiration of the 90 day period. A sufficient majority having voted therefor, the amendment carried. Moved by McPherson supported by Olsen the County Executive's recommended Budget be amended to include $65,000. for the Settlement Center; with the funds to come from the Contingency. AYES: McPherson, Pernick, Price, Serra, Aaron, Ferrens, Gosling. (7) NAYS: Jensen, Johnson, Law, McConnell, McCulloch, Millard, Moffitt, Obrecht, Olsen, Palmer, Pappageorge, Schmid, Skarritt, Wolf, Bishop, Caddell, Crake, Huntoon. (18) A sufficient majority not having voted therefor, the amendment failed. Commissioner Bishop discussed the issue of accumulated annual leave pay when retiring. Moved by Bishop supported by Serra to lower the amount put into this fund, and address the issue next year to take care of this. The Chairperson stated he would refer the matter to the Finance Committee to consider the first of 1993. Commissioner Bishop stated he would rather have a vote on this matter now. AYES: Obrecht, Olsen, Pernick, Serra, Aaron, Bishop. (6) NAYS: Johnson, hcConnell, McCulloch, McPherson, Millard, Palmer, Pappageorge, Schmid, Skarritt, Wolf, Caddell, Crake, Ferrens, Gosling, Huntoon. (15) A sufficient majority not having voted therefor, the motion failed. Discussion followed. The Chairperson stated he will refer this to the Personnel Committee and Finance Committee to consider in 1993. Vote on 1993 Budget, as amended: AYES: McCulloch, Millard, Moffitt, Obrecht, Olsen, Palmer, Pappageorge, Price, Schmid, Skarritt, Uolf, Bishop, Caddell, Crake, Ferrens, Gosling, Huntoon, Jensen, Johnson, Yr)) - NAYS: McConnell, McPherson, Pernick, Serra, Aaron. (5) A sufficient majority having voted therefor, the 1993 General Appropriations Act, as amended, was approved.