Loading...
HomeMy WebLinkAboutResolutions - 1966.04.12 - 19719DELOSHAMLIN CHAIRMAN ANTON J. GUYER COMMI3'TEE CLERK HUGH G. ALLERTON. JR. CHAIRMAN PRO TM RETA ERICKSON ASSISTANT COMMITTEE CLERK BOARD OF SUPERVISORS COUNTY OF OAKLAND, MICHIGAN OAKLAND COUNTY COURT HOUSE i200 NORTH TELEGRAPH ROAD PONTIAC, MICHIGAN 48053 PHONE 33B-475I Miscellaneous Resolution 4551 April 12, 1966 BY: Mr. Patter IN RE: PERSONNEL POLICIES RESOLUTION TO THE OAKLAND COUNTY BOARD OF SUPERVISORS Mr. Chairman, Ladies and Gentlemen: WHEREAS, the County of Oakland desires to recruit and retain the best possible employees; and WHEREAS, the County wishes to assure the continuity of good govern- mental administration; and WHEREAS, it is to the County's advantage to assure that the selection, pay and treatment of its employees is based on merit; and WHEREAS, the County can become eligible for certain Federal matching fund programs if its personnel policies and practices meet the Federal standards of a modern governmental merit system; and WHEREAS, because of the large amount of background work necessary to so develop the County's personnel practices, it appears advantageous to work out the administrative details before actually formalizing such policies into a merit system plan to be submitted to a vote of the people as provided by Article XI Section 6 of the State Constitution; NOW THEREFORE BE IT RESOLVED that the following personnel policies be placed in effect upon adoption by the Board of Supervisors, and that the Personnel Policies Committee and the Board of Auditors develop the necessary operating rules, regulations and procedures and that all of the County's departments, institutions and employees are requested to abide by the provisions of this resolution and give their utmost co- operation during this developmental period, AND BE IT FURTHER RESOLVED that the following personnel policies shall be placed in effect upon adoption by the Board of Supervisors. Page 2 I. The selection, pay, advancement and treatment of County employees shall be based solely on merit without reference to their political affiliation, religious beliefs, racial origin or sex. This resolution applies in its entirety to all employees paid by the County of Oakland, except: A. The employees of the Oakland County Road Commission; and B. No provisions covering the manner of selection, appointment, removal from office or limitation of political activity shall apply to: 1. Officers elected by popular vote, and persons appointed to fill vacancies in such offices. 2. Officers and employees for whom the Constitution specifically directs the manner of appointment. 3. Members of Boards and Commissions, officers and employees specifically required by law to be appointees of the Board of Supervisors, the Governor or other officials or official bodies. 4. One deputy or assistant to each of the elective offices, who in case of a vacancy in the elective office or inability of such elective officer to perform his duties, would be entitled to perform the duties of the office, until the vacancy is filled or the inability removed. 5. The attorneys and investigators employed by the Prosecuting Attorney's Office. 6. The Judicial Secretaries to the Circuit Court and Probate Judges. 7. Those serving in temporary or part-time County positions. The Personnel Policies Committee shall have final determination as to who shall be covered within the intent of these policies. III. The Personnel Policies shall be administered by a Personnel Policies Committee made up of seven members of the Board of Supervisors, to be appointed by the Chairman of the Board of Supervisors, with the con- currence of the Board of Supervisors, for one year terms to run con- currently with the term of the Chairman of the Board of Supervisors. The Chairman of the Personnel Policies Committee shall be selected by the Chairman of the Board of Supervisors and the members of the Personnel Policies Committee shall receive the same per diem compen- sation and mileage as that paid to members of the Board of Supervisors. The Personnel Policies Committee shall meet at such times and places as its Chairman shall designate in accordance with the by-laws of the Board of Supervisors. Page 3 IV. The duties and responsibilities of the Personnel Policies Committee shall include those of the Salaries Committee of the Board of Super- visors and in addition shall include the preparation and enforcement of specific rules and regulations to carry out the provisions and intent of these policies and recommending to the Board of Supervisors on the provisions of all employee fringe benefit programs. A. Copies of the rules and regulations developed by the Personnel Policies Committee and all future changes in such rules and regulations shall be submitted to the Board of Supervisors at a regular meeting of the Board of Supervisors and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Supervisors, in which case the objection shall become a matter of business at the next meeting of the Board of Supervisors. V. The policies, rules and programs of the Personnel Policies Committee shall be administered by the Board of Auditors, whose Director of Personnel shall be the Executive Secretary to the Personnel Policies Committee. VI. The Personnel Policies shall provide: A. The continued maintenance of a formal classification plan and salary schedule with the Personnel Policies Committee being the final County appeal body on classification matters. B. That all County positions shall be filled by the selection of all County employees on the basis of merit as measured by competitive examinations under rules and regulations promulgated by the Personnel Policies Committee, except: 1. Those positions specifically exempted by the pro- visions of these policies, and 2. Incumbent County employees shall not be required to take competitive examinations for the classi- fications they hold as of the effective date of these policies and shall be given regular status in such classifications, and 3. Positions may also be filled by the transfer, pro- motions or re-employment of an employee with regular status in the County service provided the employee meets at least the minimum qualifications shown in the latest written specification of the classification of the new position, and a. While not compulsory, department heads having a vacancy to be filled by promotion may re- quest that a promotional examination be held, in which case the department head shall be required to make his selection for promotion, to each vacancy in that classification, from the five highest ranking candidates from his department who passed the examination. Page 4 4. If it is necessary to fill a position before a com- petitive examination can be held, a person who meets the mininum qualifications for the classification can receive one non-renewable provisional appoint- ment for a period of not more than six months. C. That open competitive examinations shall be open to all persons who meet the minimum qualifications for the classi- fication as spelled out in the latest approved written specification for the classification, except that, depending on the current labor market for the classification being examined for, competition for a particular examination may be limited to residents of Oakland County. 1. Applications to take an open competitive exami- nation may be rejected if the applicant fails to meet the minimum qualifications for the classi- fication; if the application was not received or postmarked before the announced last date for filing applications; if the applicant has a documented record of previous unsatisfactory service in County employment or elsewhere, of such nature as to demonstrate unsuitability for employment in a position of the classi- fication for which he is applying; or if the applicant has been found guilty of a felony, a crime of moral turpitude or has received a dishonorable discharge from the armed forces of the United States. (The application of this section to be tempered by the nature of the crime, the applicants subsequent rehabilitation and the type of position applied for.) D. That examinations shall be conducted and scored in an objective manner and may be made up of written tests or oral tests or performance tests or personality evaluations or physical ability tests, or involve a rating of past experience and training or be made up of a combination of such tests. E. That examinations shall be publicly announced at least seven calendar days in advance of the last date for filing appli- cations by means of an announcement posted on the official bulletin board in the County Personnel Office, by advertise- ment in the two County published newspapers with the largest County circulation and by such other means as the Personnel Director shall deem appropriate. F. That written notification shall be mailed to each qualified applicant at least five calendar days in advance of the examination, notifying him of the time and place of the examination. Page 5 1. Rejected applicants shall be notified at the same time, giving the reasons for their rejection. 2. Rejected applicants shall have the right to first review their application with the Personnel Division and, if not satisfied, to appeal the rejection to the Personnel Policies Committee which shall have the power to reverse, modify or affirm the Personnel Division's action. G. That all candidates shall be notified by mail of their examination scores and successful candidates shall be given their ranking on the eligible list. I. All candidates shall have the right to first review their examination results with the Personnel Division and, if not satisfied, to appeal the examination results to the Personnel Policies Comieittee which shall have the power to reverse, modify or affirm the Personnel Division's action. H. That in the filling of a vacancy, County Department Heads shall have their choice of the top five ranking persons on the eligible list for the classification of the vacancy. I. Eligible lists shall remain in effect for six months unless exhausted, superseded by a new eligible list for that classification or ex- tended for another six months by the Personnel Policies Committee. I. That all County employees, except those exempted by the pro- visions of these policies shall be required to successfully complete a probationary period of six months before competitive appointments, or promotions shall be considered complete; at which time they will be deemed to have regular status in their classification. J. That employees with regular status shall not be separated from the County service or demoted except for cause, or for reasons of curtailment of work or lack of funds. K. That a formal appeal procedure be developed giving employees with regular status the right to appeal dismissals, suspensions, demotions and disciplinary actions to a Personnel Appeal Board which shall act as the final County appeal body in matters of dismissals, suspensions, demotions and disciplinary actions involving covered County employees and departments and whose decisions shall be binding on such employees and departments. The Appeal Board shall be made up of five members; two members selected by the County's employees in the same manner in which employee members of the Oakland County Employees' Retirement Commission are elected; two, Members of the Board of Supervisors appointed by the Chairman of the Board of Supervisors with the approval of the Board of Supervisors; and the fifth member to be selected by the other four. MERIT SWEN SPECIAL,STUDY\COMMITTEE LL. Curtis / / Edw4rd Cheyz Potter, Chairman Wallace B. Hu-dSon f / James Clarkson Curtis H. Hall David Levinson ' Kt 6... Philip 0. Mastin, Jr. Page 6 The members of the Personnel Appeal Board shall be selected for one year terms beginning January l of each year. (The first appointees to serve through December 31, 1967.) Per- sonnel Appeal Board Members shall receive the same per diem compensation and mileage as that paid to Members of the Board of Supervisors. No member of the Personnel Appeal Board shall have been a County employee within one year prior to the date of appointment to this Board. The appeal procedure shall provide for the scheduling of a hearing within a reasonable length of time after the receipt of the appeal. L. That the political activities of covered County employees be limited to those allowed under rules and regulations promulgated by the Personnel Policies Committee. MR. CHAIRMAN, on behalf of the Merit System Special Study Committee, move the adoption of the foregoing resolution. Moved by Potter supported by Cheyz the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted.