HomeMy WebLinkAboutResolutions - 2012.03.07 - 20018MISCELLANEOUS RESOLUTION #12046 March 7, 2012
BY PLANNING AND BUILDING COMMITTEE, DAVID W. POTTS, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS -
COMMUNITY & HOME IMPROVEMENT DIVISION — EMERGENCY SOLUTIONS GRANT
ALLOCATION METHODOLOGY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has received annual federal Emergency Shelter Grant funds since
1987 and has applied an approved methodology for distributing funds to qualified shelter agencies; and
WHEREAS the Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009
(HEARTH), enacted into law on May 20, 2009, consolidated three separate homeless assistance programs
administered by the E.S. Department of Housing and Urban Development (HUD) under the McKinney-
Vento Homeless Assistance Act into a single grant program and revised the Emergency Shelter Grant
program renaming it the Emergency Solutions Grant (ESG) program; and
WHEREAS HUD's conversion from the Emergency Shelter Grant to the Emergency Solutions
Grant expands the program's focus from addressing the needs of homeless people in emergency or
transitional shelters to assisting people to quickly regain stability in permanent housing after
experiencing a housing crisis and/or homelessness; and
WHEREAS the ESG program regulations effective January 4, 2012 alters the scope and emphasis
of eligible activities to include essential services, maintenance, operations and administration for
homeless shelters and assists people to quickly regain housing stability through short-term rental
assistance and other stabilization costs including security deposits, utility deposits and payments; and
WHEREAS the Emergency Solutions Grant program requires the grantee to develop an allocation
methodology to distribute ESG grant funds to emergency shelters and homeless prevention and/or rapid
re-housing service providers; and
WHEREAS the proposed allocation methodology reserves 7.5% for administration, 7.5% to
manage the mandated Homeless Management Information System (HMIs), 60% to fund emergency
shelters and 25% for prevention and/or rapid rehousing programs; and
WHEREAS 60% of the funds allocated to emergency shelters will be awarded based on a
formula of (Utilization + 2(Residency) + Capacity)/4 as displayed in Attachment A; and
WHEREAS 25% of the funds allocated to homeless prevention and/or rapid rehousing service
providers will be awarded to a maximum of two agencies based on factors of capacity/experience,
outreach plan, HMIS, mainstream resources/leveraging and Oakland County Continuum of Care
participation as detailed in Attachment A.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Emergency Solutions Grant program allocation methodology that reserves 7.5% for
administration, 7.5% to manage the mandated Homeless Management Information System (HMIS), 60%
to fund emergency shelters and 25% for prevention and/or rapid rehousing programs.
BE IT FURTHER RESOLVED that 60% of the funds allocated to emergency shelters will be
awarded based on a formula of (Utilization + 2(Residency) + Capacity)/4 as detailed in Attachment A.
BE IT FURTHER RESOLVED that 25% of the funds allocated to homeless prevention and/or
rapid rehousing service providers will be awarded to a maximum of two agencies based on factors of
capacity/experience, outreach plan, 11 -1VHS, mainstream resources/leveraging and Oakland County
Continuum of Care participation as detailed in Attachment A.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
foregoing resolution.
PLANNING AND BUILDING COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Gosselin absent.
Attachment A
Oakland County
Emergency Solutions Grant
Formula Allocation Methodology
Background
In 1988, the McKinney-Vento Act implemented the Emergency Shelter Grant as
a way for the federal government to assist local units of government to fund emergency
shelters. Although originally an independent grant to the County, it became part of the
consolidated plan and its formula allocation was applied for through the annual action
plan. At that time, the sole purpose of the grant was to fund emergency shelters and
transitional housing programs. Specific statutory caps were required of 30 percent for
essential services (case management, food, medical, transportation) 10 percent for
shelter administrative costs, and 5 percent for County administration. Up to 100 percent
of the grant could be used for shelter operations.
In 1997, the Board of Commissioner's adopted the following formula to distribute
the funding:
Formula - Utilization + 2 (Residency) + Capacity
4
Definitions - Utilization: ratio of the number of beds utilized at 100% capacity
during the previous program year
Residency: ratio of clients whose last known address was a
community that participates in the Oakland County
CDBG program. This ratio is weighted by a factor of
two.
Capacity: number of available beds
In 2004, the emergency shelter grant regulations were amended to allow up to 30
percent of the grant to be used toward prevention activities. As our allocation policy
specifically required shelter beds, we limited the ability to apply for prevention funds to
established shelters. No shelter requested their ESG allocation to be used for
prevention during program years 2004-2010.
On May 22, 2009, the Homeless Emergency Assistance and Rapid Transition to
Housing Act (HEARTH act) was signed into law changing the focus of the program from
addressing the needs of those in emergency or transitional shelters to assisting people
to quickly regain housing stability after a crisis. The Emergency Solutions Grant name
change reflects this new emphasis and the regulations became effective January 4,
2012.
Emergency Solutions Grant Components
The Emergency Solutions Grant allows for six basic components:
1. The Street Outreach component permits funds to be used for the cost of
providing essential services necessary to reach out to unsheltered homeless
people and connect them with appropriate services.
2. The Emergency Shelter component provides the cost of essential services and
shelter operations for emergency shelter programs. Up to 60 percent of the grant
or the amount granted to shelters during PY2010, whichever is greater, can be
used for this component. The new regulations expanded the definition and
removed the cap on essential services. We will be limiting the allowable services
in our guidelines. Renovations to shelters and relocation are also eligible under
this component put will not be a part of Oakland County's program.
3. Housing relocation and Stabilization Services for prevention and rapid re-
housing pays for the non-rent financial assistance cost including rental
application fees, security deposits, utility deposits and payments, moving costs,
housing search and placement, case management, inspections, and program
related costs for the provider.
4. Short-Term and Medium-Term Rental assistance provides a program
participant up to 24 months of rental assistance during any three-year period.
Oakland County will be limiting assistance for up to six months during any one
program year.
5. The Homeless Management Information System is a mandated system which
provides client level data and analysis and is required for program reporting.
6. Up to 7.5 percent can be used for Administrative Costs related to the planning
and execution of the ESG activities including planning, general management,
oversight, and coordination.
Match
The Emergency Solutions Grant requires a 100 percent match. This match will
be passed on to the grant recipients. The match may be cash or an in-kind amount and
cannot be counted as satisfying the matching requirement of another federal grant.
Eligible types of match include cash contributions or noncash contributions including
volunteer hours, real property, equipment, goods or services, or costs paid by program
income.
Scope of Proposed Activities, Allocation and Selection Criteria
The Community & Home Improvement Division is proposing the following
allocation and selection criteria:
Street Outreach
As there are other programs funding this component, we have opted not to include it in
Oakland County's ESG program.
Emergency Shelter
60 percent of the grant will be used to continue funding emergency shelters.
Transitional housing providers are only eligible if they received funding in 2010 and are
continually funded thereafter. A request for Proposals will be issued. All qualified
agencies meeting threshold will be funded under the following formula:
Formula - Utilization + 2 (Residency) + Capacity
4
Definitions - Utilization: ratio of the number of beds utilized at a minimum of
90% capacity during the previous program year
Residency: ratio of clients whose last known address was a
community that participates in the Oakland County
CDBG program. This ratio is weighted by a factor of
two.
Capacity: number of available beds
Housing Relocation and Stabilization Services/Rental Assistance
The balance of the grant will be allocated for prevention and/or rapid re-housing
programs. A maximum of two agencies will be funded through a request for proposal
process based on the following scoring criteria: Capacity/Experience 40 points),
Outreach Plan (25 points) HMIS (15 points), prior experience with use of Mainstream
Resources/Leveraging (15 points), Oakland County Continuum of Care participation (5
points).
HMIS
The Homeless Management Information System lead agency will receive up to 7.5
percent of the grant.
Administration
Oakland County will retain 7.5 percent of the grant for administration, planning,
implementation, reimbursement, monitoring and reporting.
Resolution #12046 March 7, 2012
Moved by Taub supported by Gershenson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE HE FOREGOINC7 PiESOLOM
/ 2— /1
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 7,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7th day of March, 2012.
R.,LJa „94.
Bill Bullard Jr., Oakland County