HomeMy WebLinkAboutResolutions - 2012.04.18 - 20167MISCELLANEOUS RESOLUTION #12086 April 18, 2012
BY: FINANCE COMMITTEE, THOMAS MIDDLETON, CHAIRPERSON
IN RE: ESTABLISHMENT OF OAKLAND COUNTY 9-1-1 CHARGE RATE (FORMERLY
TELEPHONE OPERATING SURCHARGE) RATE FOR THE PERIOD JULY 1, 2012
TO JUNE 30, 2013
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the initial authorization to require telephone companies operating
within Oakland County to levy up to four (4%) percent surcharge for emergency
telephone operations (with the actual levy being $.57 per wireline, as then
defined by State statutes, while the authorized amount could have been up to $.80
per wireline as approved in Miscellaneous Resolution #99279) with recognition that
the surcharge would expire on December 31, 2006; and
WHEREAS enabling legislation permitted the extension of wireline and
wireless operating surcharges from January 1, 2007 and through February 28, 2008
pending a more permanent solution; and
WHEREAS the Board of Commissioners extended the telephone operating
surcharge for 2007 and through February 28, 2008 at a rate of $.28 per line, as
defined (down from the $.57 per line); and
WHEREAS the $.28 per line, as defined, was to fund the construction of a new
radio communication system and related operations ($.19 per line) and a one-time
charge of $.09 per line for the acquisition of IP-based call-taking equipment
("NG-911 Project) for the County Sheriff's Office and local public safety
answering points operating within Oakland County; and
WHEREAS the Michigan Public Services Commission (MPSC) interpreted the
legislation to limit the Board of Commissioner approved telephone operating
surcharge of $.28 per line, as defined, to $.18 per line through Case Number U-
15489 causing a restructuring of the NG-911 Project fund (capital costs) and the
capital and operating costs of the new radio communications system; and
WHEREAS Public Act 379 of 2008 requires the Board of Commissioners to review
the County 9-1-1 charge rate annually on billable devices (formerly, based on a
per line charge, as defined) and authorize each spring, the amount to be assessed
on the monthly telephone bills effective July 1 of that year; and
WHEREAS the Board of Commissioners established a County 9-1-1 charge rate
for the period of July1, 2009 to June 30, 2010 of $.18 per billable device, as
defined; and
WHEREAS the County 9-1-1 charge rate for the periods July 1, 2010 through
June 30, 2011 and July 1, 2011 through June 30, 2012 was set at $.23 per billable
device, as defined, by the Board of Commissioners in spring 2010 and 2011,
respectively, to be used to construct and maintain the radio communications /
E-9-1-1 functions for public safety (law enforcement, fire and emergency medical
services) within Oakland County; and
WHEREAS an attached memorandum dated March 3, 2012 from County
Administration covering the financial and programmatic status of the Radio
Communications Fund for the quarter ended December 31, 2011 and provides a
recommendation relating to the County 9-1-1 charge rate for the July 1, 2012
through June 30, 2013 period; and
WHEREAS the Radio Oversight Committee met on March 15, 2012 to discuss the
above memorandum and the recommendation a County 9-1-1 charge rate to the County's
Board of Commissioners for the period from July 1, 2012 to June 30, 2013, and
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Crawford and Quarles absent.
WHEREAS the Radio Oversight Committee and members in the audience commented
on the needs of the radio communication system beyond those articulated in the
March 3, 2012 memorandum, not least of which includes: 1) the re-write of the
County's 9-1-1 plan to incorporate the current system configuration (the existing
9-1-1 plan was written over a dozen years ago before the system was even started);
2) enhancements to the software in each radio; 3) additional radio coverage for
existing concerns, including within the hospitals proper and cell sites; and 4)
several other lesser projects, and
WHEREAS after the projects noted above could be defined and the costs
relating thereto properly projected, the Radio Oversight Committee would consider
recommending to the Board of Commissioners for future County 9-1-1 charge rates in
a reduced amount of 1 cent in the period for July 1, 2013 through June 30, 2014
and another 1 cent for July 1, 2014 through June 30, 2015, and
WHEREAS such approved County 9-1-1 charge rate resolution shall be submitted
to the MPSC no later than mid-May 2012 for the period of July 1, 2012 through June
30, 2013 and shall include a certified copy of the Board of Commissioners
resolution approving the County 9-1-1 charge rate along with other State forms due
in mid-May 2012.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the extension of the County 9-1-1 charge on billable devices, as
defined by State statute, for the period of July 1, 2012 through June 30, 2013 to
cover the operations, construction and necessary provisions of the Radio
Communications Fund to $.20 per billable device, as defined (down from $,23 per
billable device, as defined, in the period July 1, 2011 through June 30, 2012).
BE IT FURTHER RESOLVED that the anticipated County 9-1-1 charge revenue for
the period of July 1, 2012 through June 30, 2013 and in the subsequent years
through September 30, 2014 was based on the $.23 per billable device, as defined
was used for the County's FY-2011 and 2012 operating budgets; the anticipated
County 9-1-1 charge revenue is hereby reduced for the period July 1, 2012 through
September 30, 2014 as follows (one penny equals $177,287 in County 9-1-1 charge
revenue):
Fiscal period July 1, 2012 through September 30, 2012:
October 1, 2012 through September 30, 2013
October 1, 2013 through September 30, 2014
$ (132,965)
(531,861)
(531,861)
BE IT FURTHER RESOLVED that a budget amendment is recommended to the Radio
Communications Fund for FY 2012, FY 2013, and FY 2014 to reflect decrease in
9-1-1 charge rate:
Radio Communications Fund (53600) FY2012 FY2013 FY2014
Revenues
53600-1080310-115150-630581 E911 Surcharge ($132,965) ($531,861) ($531,861)
53600-1080310-115150-665882 Planned Use of FE 132,965 531,861 531,861
Total Revenues $e -0 0 $ 0
Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution.
FINANCE COMMITTEE
===, f====l alett=7
-434.
COUNTY MICHIGAN
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
f9obart J. Daddow
Special Projects Deputy County Executive
TO: Finance COmmittee
Radio Oversight atm-Mt-tee
Mike McCabe
Phil Bertolini
Laurie VanPelt
Jamie Hess
Jeff Werner
Pat Coates
Lynn Sonkiss
Holly Conforti
FROM: Bob Daddow
SUBJECT: Radio Project Status and Cash Flow./ Equity at December 31, 2011 —
Development of Telephone Operating Surcharge Rates for July 1,201.2
To June 30, 2013
DATE: March 3,2012
The telephone operating surcharge statutes requires that County Board of Commissions
approve the surcharge On an annualbasis for the fiscal years ending June 30. The
funding provides the capital and operating needs of the County's public safety radio
commun ications system. The approved resolution by the Board must be at the State no
later than mid-May, Presently,: Oakland County has a 5.23 per wireline / wireless line as
defined, charged to County users of telephones under this statute.
On a quarterly basis, the County administration issues a financial statement of the Radio
Communications Fund_ along with explanatory comments on the status of the radio
system build-out (completed but for minor 'punch-list' items and radio coverage.
enhancements) and operations. The report for the quarter ended December 31, 2011 is
attached with comments on the. radio system capital and operating status. The report was
previously sent to the Finance Committee along with other CLEMIS quarterly financial
statements.
Since the public safety radio communication project's inception in May 2002, a number
of cash flow projections were made where detailed issues and financial impacts were
cited for the purpose of assessing the level, of required surcharge to construct and then
operate the radio communication system. There were 13 cash flow memoranda prepared -
from .May 2002 to December 26, 2009, The construction issues were outlined in these
memoranda, which were shared with the Board's Finance Committee, the Radio
Oversight Committee and published on the County's web site, have not been summarized
EXECUTIVE OFFICE BUILDING 41 WEST * 2100 PONTIAC LAKE RD DEPT 4-09 WATERFORD MI 48328-0409 * (248) 858-1630 • FAX (248) 952-9215
EMAIL: daddowr@oakgov.com
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within this memorandum. The reader should be farniliat with the issues cited in the
above memoranda, The business issues and history of this project described in the prior
memoranda are incorporated herein by reference.
RADIO COMMUNICATION PROJECT FINANCIAL / PROGRAM STATUS
Exhibit A represents the Radio Communications Fund balance sheet, operations and other
informative material submitted to the Finance Committee (along with the CLEMIS
Operating Fund and FRMS Fund) as of and for the quarter ended December 31, 2011.
The report contained in Exhibit A was previously sent tO the Radio Oversight Committee,
Similar reports are issued quarterly,
The County's radio communication system has been fully operational for over a year
with the last public safety agencies becoming operational in the fall of 2010. Since that
time, the County has been working on enhancing the radio communication coverage by
constructing or acquiring lease spate on a dozen tower sites, Many are now cornpleted.
The resolution of radio communication 'holes' will be an on-going task, but will diminish
in intensity in the coming years. Funding will be needed for this effort, both for the on-
going projects yet completed and additional projects that will be funded as 'holes' are
discovered or lesser 'holes' addressed.
Al] of the old radio communication system has been sold at auction with the proceeds
flowing back to the Radio Communication Fund in FY-2011.
The County has recently acquired new call-taking equipment (NG-911 Project) on behalf
of the local public safety dispatch centers for all but five dispatch centers (Beverly Hills;
Binningham; Oxford; Lake Orion; and Bloomfield Hills). The last time the County
acquired call-taking equipment on behalf of the local dispatch centers, the useful life was
approximately 10 years before parts were unavailable for repair. The remaining five
dispatch centers have been operating for approximately 13 years under the same
equipment.
Based on the County's funding arrangement with the local units.of government, the
County has set aside $75,000 in equity for the funding of the remaining five dispatch
centers. However, as a practical matter, the technology has since been upgraded, as all
technology has a tendency to do, and there is no County contract to acquire this
equipment in place.
The punch list for the radio vendor is nearing completion with the upgrade of software at
dispatch centers progressing well. The radio vendor and County record have been
reconciled to one another and all amounts due the radio vendor are reflective in the
attached financial statements.
At present, the radio communication system has 51 towers (County owned, locally owned
by governmental units within the County or leased space from private vendors), 1,747
mobile radios and 3,17 portable radios on use. Radio consoles are located in 26 public
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safety dispatch centers (PSAPs) throughout Oakland County. There are 14 hospital
emergency rooms tied to the County's radio communication system and. a number of
private ambulance companies as well.
Because the County distributed the radio consoles located in the dispatch centers first
(circa 2003 through roughly 2006), this equipment is beginning to age rapidly.
Replacement will need to occur in the next several years. While the County has yet to
assemble an estimated cost of the replacement of this equipment, in whole or part, the
cost could easily run into the millions, depending upon the number of dispatch centers
remaining in Oakland County using. the radio communications equipment. The State has
been pressing for consolidation of the dispatch centers for several years.
The difficulty in calculating the amounts needed to be set aside for a console replacement
program involves several factors as cited below for FY-2013 and beyond:
* The recently-adopted State policy on encouraging local units of government to
consolidate services brings into question just how many dispatch centers will need
to be outfitted with new consoles circa FY-2013 and beyond. Prior attempts by
the Legislature have been made to force local units to combine dispatch functions.
The original deployment of consoles cost roughly 55.9 million for over roughly
31 dispatch centers. There are now 26 dispatch centers.
O Technology costs generally decline over time. The original consoles were
deployed from 2003 through 2006 — meaning they have been in use . for 6 to 9
years. Some of the original costs were likely one-time costs not requiring
replacement, but the amounts cannot be determined without a study being
conducted.
G . Any larger dispatch center consolidation into the Sheriffs Office, which was
. explored during the time frame that the consoles were being deployed, could not
occur without acquiring a new facility. Some space remains in the Sheriffs
Office dispatch center, but it could accommodate only some of the smaller
dispatch centers.
Given the above, a prudent course of action would suggest that an assigned amount be
determined for console replacement in setting the July 1, 2012 through June 30, 2013
surcharge rate. For purposes of this memorandum the amount has been set.at $1.5
million pending further study.
The County's computer-aided dispatch center equipment for CLEMIS must be re-written
as the vendor-acquired software is no longer easily maintained and the software licensing
to maintain this equipment is very costly, The County has recently started this project.
The estimated cost of this project is 53.5 Million and will be funded out of the Radio
Communications Fund,
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Finally, the radio shop facility is in need of repair. Items requiring attention include:.
heating, ventilation and air conditioning, improved vehicle exhaust and separated
bathroom facilities for female employees. .While no formal study has been conducted
(requests are just now going over to Facilities Management and Operation to begin the
process), a place-holder for $750,000 has been set up in designated equity to set aside
funds in order to address these issues.
Comments on the contents of Exhibit A attached:
The Radio Communications Fund has cash and other liquid assets equivalent to
the unrestricted equity of $15.86 Million as of December 31, 2011, an
improvement over the balance of$14.91 million as of September 30, 2012. The
Fund is currently healthy relative to the anticipated operating and capital needs
over the next several years.
O The unrestricted equity-includes the following designated project amounts (in
thousands) as of December 31, 2011:
o Funded depreciation $ 6,640
o NG-911 equipment (5 agencies) 75
o Console replacement 1,500
o Facility repairs / maintenance 750
o Computer-aided dispatch 3,500
Designated 12,465
Undesignated 3,391
Unrestricted $15,856
While no amounts have specifically been assigned for the improvements in radio
communication coverage from December 31, 2011 forward, it is believed that
these costs can be acquired from existing operations:
O The voice-over IF issue of declining revenues arising from a conversion of the
County residents and businesses to this form of service (which contains no
surcharge) has largely leveled off and no longer is an immediate threat to the
Fund's revenue source.
O The County operations are largely funded from two sources: telephone operating
surcharge imposed County residents and businesses at $.23 per telephone line per
month, as defined and a State-wide fee charged to all State residents and allocated
back to the counties. Only the County-imposed telephone operating surcharge
can be determined by the Board of Commissioners for the fiscal year ended June
30, 2013. .
The annual amount of the surcharge revenue for the year ended September 30,
2011 was $5,855,134, of which 84,077,617 was for the telephone operating
surcharge and $1,777,517 for the allocation received from the State. At 5.23 per
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line per Month, as -defined, the annual dollar amount collected of one penny of
surcharge is $177,287 ($4,077,617 / $.23 per month).
The operating statements indicate only a nominal loss is being incurred for the
FY-2011 and the quarter ended December 31, 2011. Depreciation of $3.5 million
for FY-2011 and $979,000 and tower rights' cost of $859,000 and $251,000 are
included in the operations (meaning the telephone - operating Surcharge i col/edits
depreciation — see above amount assigned). These operating costs are non-cash
based as the capital was acquired in prior years with no outstanding debt against
the assets.
OPERATING SURCHARGE FOR JULY 1,2012 TO JUNE 30, 2013
As described in prior year cash flow and quarterly CLEMIS financial reports, the Radio
Communication Fund has accepted the costs previously funded by CLEMIS for the past
18 months or so. The CLEMIS costs largely involve E9-1-1 services previously recorded
in the CLEMIS Operating Fund for County residents and businesses. No detailed
discussion is incorporated within this memorandum given that this matter has been
discussed in great length over past several years.
The County's Framework report has cited that a 20% equity level would be needed in
most funds. Given that the Radio Communications Fund has moved from construction to
operations and maintenance, this equity standard becomes more applicable given that
there are only nominal projects remaining on the capital construction effort: Given the
depreciation and property rights costs are funded,: the following is an estimated amount,
longer term that would be required in equity (in thousands) — based on the SepteMber
2012 adopted budget, which is similar to that of:FY-2013:
Expenses incurred, less depreciation / property rights costs $5,364
20% of the above amount • x 20%
• Net Estimated Level of Equity $1,073
Other issues and assumptions for consideration:
The operating budgets for the Radio Communications Fund are based on the $,23
per telephone line per month, as defined, as the principal revenne source. The
operating budgets reflect a 'planned use of equity' of $1,9 million annually, but
the actual operations for FY-2011 and the quarter ended December 31, 2011
would suggest that the Fund's operations are much more favorable than the
adopted budgets (given that the unfavorable variances were not particularly
significant for these periods).
A known large capital investment is expected in roughly 18 months to 3 years.
The consoles will require replacement (with computer equipment replaced in the
interim and extending the life of the consoles for several years). The future
replacement cost cannot be estimated at this time as it is highly dependent upon
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the number of dispatch centers remaining at that time should consolidation occur.
A dollar amount of the replacement cost has not been determined,
a Au open item in the future operations of the radio communications system is its
maintenance. At present, much of the spring 2010 and prior equipment deployed
is still under warranty. By this summer, however, most equipment is no longer
being covered by warranty (was a one-year warranty period). The only remaining
equipment still under warranty involves cell-sites (equipment will come off of -
warranty no later than this summer). The County has secured maintenance
agreements to the extent needed (or have assumed that responsibility internally)
and the Cost will increase as most agencies drop off of warranty. Concurrently,
the County is securing technical training for its radio shop personnel in order that
they can maintain some of the equipment.
The reductions in property tax revenues, State support and other adverse
economic impacts on local units' operations have resulted in reductions in public
safety personnel over those that were present just four years ago. The reduced
personnel should mean that the inventory of portable and mobile radios already
deployed to the field should be adequate with no increases in the inventory
contemplated in the next several years.
The County's Radio Communications Fund has financially assisted local dispatch
centers when they have chosen to consolidate services -. The assistance involves
the acquisition of equipment and software, technical consulting support,
networking, movement of equipment and similar costs eligible under State
statutes to be charged against the operating surcharge revenues.
0 The Governor has recently issued his recommended operating budget for FY-
2012 with the anticipation in the reduction of statutory revenue sharing for local
, units. In addition, the revenue sharing that would be distributed would include
'best practices' which could include the consolidation of dispatch centers.
Specific legislation has been introduced each of the past several years on this very
point. The County has not been informed of any formal studies undertaken in the
past several months • or ones underway to consolidate dispatch centers, but clearly
this will continue to be an'issue that could impact the Radio Communications
Fund going forward.
SUMMARY
Given the above assumptions and concerns and the financial status of the Radio
Communications Fund as of December 31, 2011, the $.23 telephone operating surcharge
rate needs to be reduced to more accurately reflect the needs of the Fund (as previously
discussed) and the resources currently held by the Fund and expected over the next FY-
2013.
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As cited in the Framework reports produced annually, any excess equity over the targeted
equity is spread ratably over a three year term. In this case, the unrestricted,
undesignated ending equity at September 30, 2011 is $3,391,000 with a projected long-
term target of $1,073,000, for a difference of $2,318,000. Spread over a three-year
period this excess equity over a. long-range target is $773,000 ($2,318,000 / 3)
representing an indicated rate decline of $,044 per month per telephone line, as defined,
in collections — or, a recommended reduction of $.05 per month (rounded).
As required under State statutes, the future levelS of the surcharge rate will be reviewed
in the winter of 2012 and a recommendation generated for the period July 1, 2012
through June 30, 2013. As such, longer range projections on the surcharge rates for the
Rind are currently unnecessary. The FY-2012 through 2014 operating budgets on a
September 301h fiscal. year basis have been based on the $.23 operating surcharge
continuing unchanged. Upon acceptance of the $.05 per month reduction down to 5.18
per month will require a medication of the Fund's operating budget effective July 1,
2012, providing the recommendation is accepted by the Board of Commissioners.
The annual savings (e,g, reduced revenues) is estimated to be $886,435 by residents and
businesses ($177,287 x 5 cents).
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COUNTY MICHIGAN
EXHIBIT A
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Robert J. Caddo;
Special Projeuls Deputy County Executive
TO Radio Oversight Committee
Jamie Hess
Jeff Werner
Pat Coates
Steve Murphy
Lynn SonIciss
Holly Conforti
FROM: Bob Daddow
SUBJECT: Radio Communication Fund — Financial Statements and Schedules
For The Quarter Ended December 31, 2011
DATE: February 21, 2012
This letter of transmittal covers the financial statements as of and for the quarter ended
December 31, 2011 for the Radio Communications Fund. Attached are the following .
schedules described as:
O Statement of Net Assets (Exhibit A). This statement provides the assets,.
liabilities and net assets (e.g., equity) of the Radio Communications Fund.
• Statement of Revenues, Expenses, and Changes in Net .Assets (Exhibit A-1). This
statement compares the adopted budget to actual operating results.
O Operating Transfers Out (Exhibit A-2) - the operating transfer out to the General,
CLEM'S Operating, and Information Technology Funds represent a cost
reimbursement for the administrative and other support of the radio
communications project and operations as herein explained.
O Oalc.WIN Site Augmentation Status as ofJanuary 31, 2012 (Exhibit A-3) — this
exhibit reflects the status of the radio coverage (tower) enhancement program
underway. Six sites Have been totally completed as of January 31, 2012 with a
number of sites very near completion. This effort will assist in filling radio
• coverage 'holes' that have been expressed as concerns by the radio
communication system users.
EXECUTIVE OFFICE BUILDING 41 WEST 2100 PONTIAC LAKE RD DEPT 409 WATERFORD MI 48328-0409 - (248) 858-1050 - FAX (248) 452-9216
EMAIL: daddowr@oakgov.com
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Brief Explanations (Exhibit A-4) — represents a Set of explanations of various
matters including in the financial statements and schedules' above.
Comments on some recent eVentS Surrounding the Radio Communications Fund:
o The radio communications system is fully operational with roughly 5,500 portable
and mobile radios on-line, as well as dispatch stations having been deployed in
the dispatch centers.
o At present, the County is actively evaluating the coverage map with Exhibit A-3
reflecting. the projects underway in 'filling radio communications holes' where
appropriate. The radio coverage enhancements require. additional investments
should 'holes' be discovered; such amount has been made available as part of the
overall project budget and is On-going. The County is working closely with the
local units of government in identifying radio coverage needs and enhancing the
radio communications system.
o The County was notified in February 2009 that the re-banding effort should be
completed no later than June 30, 2009. The County requested an extension and is
presently still under the extension period. The issues giving rise to the extension
are still pending. However, the County has been working consistently over the
past several years or so to,address the re-banding issue. Some progress has been
made but many of the issues are tied to being too close to Canada with conflicting
frequencies.
The County received notification that the FCC believes that three of the
frequencies in the northern sections of the County will interfere with Canada
("Canadian prime" frequencies). Despite having been operational for over six
years and with no complaints to date from Canadian users, the FCC is insisting on
the County reducing the pewer to these frequencies. Should this occur, the
coverage in the northern sections will be reduced resulting in added costs to
improve the then reduced coverage. The County has objected to this matter and is
pursuing it through the appropriate FCC channels. Meetings in Washington DC
were held in May 2011. Discussions are on-going.
The County has been given a choice to accept additional Canadian prime
frequencies in the re-banding process that could ; given the proximity to other
active frequencies, create Conflicts. The County is-now formally appealing this
decision with the FCC. A similar problem exists with a county in New York and
both Oakland and the county in New York are working on the resolution of this
matter,
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Comments concerning the financial information follow:-
O The Fund has approximately $15.6 million in cash, investments, and receivables,
net of liabilities and excluding prepaid expenses / inventories at December 31,
2011 (up $1.0 million since the yearend).
O The County has completed the final punch list with Harris and such amounts have
been recorded as part of the County's annual closing process relating to the
accounting records. The accounting records for Harris and Oakland County were
reconciled with one another and any differences satisfactorily resolved. Effective
with the FY-2012, the Radio Communications Fund is solely (with the below
exceptions cited herein) fully operational with no outstanding issues remaining on
implementation.
A 'bug' remained outstanding for some time involving the tear down of calls and
dispatchers ability to 'see' calls of a common talk group under use to avoid
activation of the calls for a second incident. Harris had expended a fair amount of
effort in trying to solve this issue for not only Oakland County but other Harris
customers as well. Testing and potential additional software programming may
be necessary. The'County is working with Harris in the installation of the 'bug'
O The ending equity has been classified as 'unrestricted' in Exhibit A. However,
the components of the equity follow (rounded):
o Designated for 911 IF — 5 remaining communities: • $75,000.
o Funding of depreciation: $6,639,000 in accumulated depreciation.
o PSAP software implementation: $3,500,000.
o Total designated = $10,214,000.
o Undesignated = $5,641,000.
o Total equity unrestricted = $15,856,000.
In April 2010, the Radio Oversight Committee moved that the operating surcharge would
be increased to 5.23 per line as defined (after some lengthy discussions) up from 5.18 per
line for the year from July 1, 2010 to June 30, 2011. In turn, the Board of Commissioners
approved the increase; such increase is expected to generate approximately $1,025,000 in
additional revenues. The revenues assisted in the absorption by the Radio
Communications Fund of certain operating costs applicable to the CLEM'S operating
costs as explained in detail in the prior year quarterly reports.
The above additional revenue generated by the nickel movement from 5.18 to 5.23 per
telephone line will substantially mitigate cash flow and working capital losses and .
otherwise anticipated deficit in the CLEMIS Operating Fund circa.FY-2011. In
connection with the extension of the 5.23 per line in the spring of 2011, a task force has
been established comprised of Commissioners, administration and local police
department personnel to discuss this matter.
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The telephone operating surcharge must be evaluated and approved by the Board of
Commissioners on an annual basis no later than mid-May 2012. With the submission of
these quarterly financial statements, the financial analysis of the proposed telephone
operating surcharge for July 1, 2012 through June 30, 2013 will be developed. Likely, by
mid-March 2012, the resolutions will be developed and discussed with the Radio
Oversight Committee, After that happens', the resolution will be sent to the Board of
Commissioners for review and approval.
During FY-2012, the County will begin amending -the 9-1-1 radio communications plan
on file with the local units of government and State for changes that have,occun -ed since
it was originally adopted over 10 years ago.. Because of the public hearing process and
other lengthy efforts, this process may take between 12. to. 18 months to finalize.
Should there be any questions concerning the above, please contact me.
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LlABILMES
Current liabilities:
Vouchers payable
Accounts payable
Due to Municipalities
Total current liabilities
Total liabilities
24,713.70
513,004.94
135,998.42
673,717.06
673,717.06
County of Oakland
Radio Communications Fund
Statement of Net Assets
December 31, 2011
EXHIBIT A
ASSETS
Current assets:
Cash and cash equivalents $ 14,524,115.49
Accrued interest on investment 123,960.34
Due from other governments 13,443.74
Accounts receivable 1,571,702.59
Inventories 126,069.22
Prepaid 'terns 170,205.79
Total current assets 16,529,497.17
Noncurrent assets:
Tower rights 8,585,770.20
Equipment 39,279,208.71
Less accumulated depreciation (6,639,618.99)
Total capital assets (net of accumulated depreciation) 41,225,359.92
Total assets 57,754,857,09
NET ASSETS
Invested in capital assets, net of related debt 41,225,350.92
Unrestricted 15,855,780.11
Designated for Projects (911 Surcharge)
Total net assets $ 57,081,140.03
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Operating revenues.
E-011 so torso - P.adio system
Antenna site management •
Leased equipment
Outside agencies
Parts and aCdessories
Productive, labor
Relent; rg pour years expenditure
Total operating revenues
05,15100
222.00
1,201,000 00
000
375,750.00
20,172,00
35,000 50
0,50400
30,100.50
30,060 OD
1,727,55300
8,678,11000
((.052,500001
150,00050 2.0506
0.50 8023',
0.00 0.0006
150,00500 2,05%
(1,402,580.50) -1019%
0,116 0.5656
5180000,001 -503%
,(51,850,550001 -25 7051,
9,287,75
55,50
300.25000
0.00
03,02700
5,043.00
0,700.00
2,325.00
7,520,60
7.724.75
431,000.00
2210,527.50
(388.145,00)
37,500,00
001')
0 00
37,500 00
(350045.00)
0.60
(121400.0M
t5472.145 001
30,542_45 1.09115
0.00
000 00013
35.542 46 1.053%
14,307,62 .0,6606
0,00 008%
1121.500 50) -5.70%
(107.102.30) -5.13,..r.
57.108.242,41
57,081,14083 _
(1,55765)
800
0.00
(1,95760)
385,042.02
6,00
560
355,042 52
0.34%
0.00%
15201%
0.000e
5 13%
02036
0.48%
Oa 3%
0,41%
04251
23.5001
12120".
-212016
8,257,76 0.3006 (001)
66.03 0.03% (11.13)
176.102.25 5,401', 124,557,74
12,235.50 0 9205 (19,235.00)
56800.00 21123% 36,941.00
1,202.77 0 0511:. 3,750,15
410.32 052's 0,33561
1,787.82 0.093ir 537.18
5,476.55 C.28% 2,048 .12
565902 033% 305 73
274,553 61 13,1606 157,324.28
2.135,576,16 101.0306 100.951 34
121.144 831 .1.53% 367.000 17
County of Oakland
Radio CoMMUnleatlon Fund
Stateraunt of Revenues, Expenses, and Changes in Net.Assets
For the Three Months Ended December 31, 2011
EXHIBIT A-1
2012 Year fix Rate
Favorable •
Amended Percent of Percent of (Unfavorable)
Suritial Revenue AlIctment Actual Revenue Varlance
6,000,000 50 88.7406 8 1,525.000,00. S 1,602,373,53 02.7116 3 277,37552
270,55900 3,50% 57,500.09 43157.52 2_2506 (20,302 14)
2501.75050 3,5033 54,166 25 57,611.80 2.75% (6,576 37).
255,277 03 3.63% 65,56325 10,550.75 0.7611 (45,00047)
30,600 02 0,41% 7,500.00 13,503 73 0.0416 650323 '
2.00552 0,03% 625.00 3,76050 0.1006 3.171.50
503 0 50% 0.03 00283,55 2 .510% 50203.05
2335.530 01 10050% 1031.3132 50 2.007,47023 100.00% 200.04603
Operating expenses,:
Salaries 630,610.00 54035 155,227.551 121,311.00 5703% 34,015 42
Fringe 5enefits. 432.26605 5.6015 108.097.05 86,55555 4.12% 21,530,45
Contractual services.
CernmunIcalices 250,000,00 3.4102 62,500.00 55,712,54 2.70% 5,707,36
Electrical service 100,022,50 1.3706 25,05000 19,110.71 0.91% 5,259.29
Equipment repairs eel maintenance 235,00000 2,2106 -50,7011.50 63,392.40 05206 (4,642,49)
Frecht and express 4,200.00 0,06% 1,050.00 14357.50 0.0006 (517,50)
Indirect 005e5 196,00600 2,0E1% 40,55000 30,437,00 1.83% 10,653 50
Laundry and deafen) 1,000.50 5E115 note 47,19 0.00% 303.51
Maintenance contract 072,000110. 0.2536 169,500,00 - 80,785.03 3.6316 09,214.67
Memberships. duos' 75500 0.0131 187.50 35200 0.0206 (164.00g
Pemanal menage 75000. 00115 18750 00001 002% (474 41)
Printing 1,640.00 0,0206 411,50 ' 0.90 0.0006 41102
Professional serviC05 100000,05 1.376 25,00100 22,567.85 10606 2,442,15
Rebiliable serried:5 1,250.00 0.0106 25300 5.00 0 ac,,,,, 25515
Spesnd erc,ects 40,00500 0,5511 10,000.00 4.20000 0.2016 5,500.00
Tower charges 300,000.00 4.1016 75,0130,00 01.936.60 3,31% (5,026 50)
Travel and conference 10,000.00 02016 3,753.00 ' 0.00 0.5011 3,75002
Wcd.aficus and meetings 10352 0,0016 25.00 0.00 00011!, 2043.
Total caelraclual services 1,620,446 00 202733 4(10,115150 300,254.02 17.6106 111,455 60
Cernmenlibes-
Cry goads arid clothing 500.00 0.0156 22000 960.00 0.0534 (763.00)
Expendable equipment expense 20,752.00 0.25,, 5,10700 10,4053s 0E006 (5,200.10)
Metered postage.- 126.00 0.0006 31 50 0.00 0.6016 31,115
Office supplies 5,000.00 0,0711 1,201.00 1,742.15 0003% (402.16)
Piir5. and accessories 120,05000 • 1.7106 31,25e 00 30,249 53 09735 11,005,20
Strop supplies 12,000 00 0151% 5,202.05 3,081 52 0.15% (51,52)
Smelt 'eels 10.500 00 0 14,..;: 2.00200 60250 003114 1,809.28
Total commodities 173,014 00 2.3736 43.453.50 37,157,39 1.750, 6,290.11
Deprecialimia .
Equipmen) 4,0611,00000 2408% 1,000,05220 670,01504 46.58% 20,95366
Tower rights. 050 0.0031 000 250704.07 11.95% (250.704.07)
Total eepreCiatice 4,505,060 00 5400% 1.060.000 03 1.220,720.71 50.53% (329,720 71)
1nlerna1 services:
Building space allocation
Convenience ape,
Into Tech CLEMIS
Info Tech - development
info Tech operaticris
insurance fund
Maintenance eepartment chargoe
Molar post led charges
Mier pool
Telephone communications
Toial internal services
Total operating expenses
Operating Income (lOss)
flonoperaling revenues (expenses).
Income horn Investments
Gain on sole oi equIpment
Capital asset contributtons
Total naroperating revenues (ownies)
income (loss) betere transfers
Transfers in
Transfers cut
Change in net assets
Total not rissole - beginning
Total net assets - ending
15
Description Amount
EXHIBIT A-2
RADIO COMMUNICATIONS - FUND 53600
Operating Transfers Out - Fiscal Year 2012
Budgeted Operating Transfer from Radio Communications fund to $50,000.00
CLEMIS fund for 1st quarter FY 2012 administrative support
Budgeted Operating Transfer from Radio fund to Info Tech fund for
1st quarter FY 2012 OakNet operational costs regarding the
extension of the E911 surcharge approved on Res. 10-076
59,000.00
Budgeted Operating Transfer from Radio Communications fund to 12,500.00
Info Tech fund for 1st quarter FY 2012 help desk support
Total $121,500.00
16
Project: CakWIN Site Au3rneat-1 Oa 717'7711 31nm:72212a 121:A Ci3
EXHIBIT A-3
OakWin Site Augmentation Status as of:
January 31,2012
. •
ii. a k tar 0/
.Q° 4
‘''12 4
4- .. ,..? 4, e, site -.7 4- ... — 6--
Addison Oaks 100/2012 c C c c • t
EirmInghnm 1717gidt1ctior,
ass Lake Rd aprvthx0t ncin C LjC , liZirk..: .._i. c c
He//wood Prodderren C r. C C. C .( c
'Hazel Rork 1/30/201 2 t I
Icon/wood ,*Procluctis n C L (e C C C 1:-.C C1
Stoney Creek 10 n '2012 C c .
Stanycreit ' 1'.-17i/e7rin -'1 1
lied La e 'Production '‘' I 'i C C
ell rTrucis VrocItti. dont . ,.. c c
GM Mittord 10/7/2611 CTh 'C t • c i-
astern No (.14.2,1)._..4'. 2.t.,,L.1....-et:"..; t.' 111111 1111=11=1.0.11.111119111.11111
. _
pior Rd. 1/12/201.: S L ,____ir_i C IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Legend: Not Started [ ''. c i Complete I S Started r r:i.:-.1-j Not Applicable
Note: Lost Action Date is the latest cote thate lash hos been tended or rznalleted for a site.
Notes from: 1/31/2912
o Crtli =31tni; Pct”.01:0Y.ti0P1(011Th.t-t'.
.,jp ,y.rl ML,K;portOval,eiteull,,
Atitilson Oaks: STUCK ON: Herds Config (1/23)
Hartle will need in Gonad.
- Hazel Park: STUCK ON: Haute Config (1123)
Need Hoots cortfig
- Stoney Creek: STUCK ON: Harris Config (1/23)
VVailing on can%
- S toneyeroft: STUCK ON: Site loon/ion
American 'Tower lo present to City Council, not scheduled yet. Steve to check Proa for other possible sties (10/25), PH silo not usable.
-Walled Lake: COMPLETED,
Site complete, In production 101/2012.
• GM Milford: STUCK ON: Lease 9123
MaC7711:7 on tease 9/23. Risk int:Fs discussing language. Contract proceeding slowly; costs for fiber very high. Looking at alternatives.
- Nepler Rd,: STUCK ON: Leese 11111
Region 21 Frog Approved (1/11). NetWOrking is available (11111), American Tower lease amendment to Corp Counsel 11/11. Draft tease complete, need approve( of Wixom City ft/tanager 12113,
.. •
EXHIBIT A-4 RADIO COMMUNICATIONS FUND 53600
Fiscal Year 2012 — ls t Quarter
Brief Explanation of 'Actual's"
Following are some comments regarding Radio Communications Fund's 1 ° quarter financial
statements.
STATEMENT OF NET ASSETS
O Radio Communications reports all monetary assets as Cash. Available cash is invested' and
. managed by the Treasurer as -a pool. Participating funds receive interest earnings based on
their percentage of the invested daily cash balance each month -.
t, Accrued interest on investment is interest earned by the fund on its cash balance in the
Treasurer's pool of investments; interest is paid when investments mature.
O Due from other governments is the amount due from municipalities for leased equipment.
O Accounts receivable includes 51,289,51 .2.30 for accrued E-911 operational surcharge .
revenue, which is now paid to the County quarterly instead of monthly. The balance is rent
due from antenna site co-locators and the amount due from external users for leased
equipment.
O Prepaid items are rent paid in advance per the lease agreements for co-location of radio
system equipment for coverage enhancements, and maintenance contracts paid in advance,
* Effective FY 2002, the Radio Communications Fund is classified as an Enterprise Fund with
a capitalization threshold for Equipment of $5,000.. The 821 MHz radio system was fully
operational at July 1, 2010 and all related asset expenditures have been capitalized with a ten
year life.
O Tower rights are the County's rights to co-locate equipment on towers constructed by the
Radio fund on land owned by various municipalities. Ownership of the towers was
transferred to the municipalities on completion of construction in 2010 in exchange for
ongoing rights to place radio equipment on those towers.
• Vouchers payable and Accounts payable are accrued 1 0 quarter .expenses.
O Due to Municipalities is the amount due to the City of Novi for its share of antenna tower
lease payments.
STATEMENT OF REVENUES. EXPENSES AND CHANGES IN NET ASSETS
Revenues:
O E-911 surcharge revenue is favorable due to increased volume of users. The surcharge rate is
$0.23 per line or device effective July 1,2010 per BOC Res. 10-076:
* Antenna site management revenue is unfavorable due to lower than anticipated
telecommunication companies placing equipment on county owned towers.
O Leased equipment revenue and Outside agency revenue are unfavorable due to fewer than
anticipated non-public safety users of the new system within Oakland County departments
and outside agencies.
* Parts and accessories revenue is favorable due to increasing orders for replacement of
damaged equipment by participating agencies.
• Labor revenue is favorable due to repairs beyond the normal wear and tear of regular usage.
Preparecl by: K. West — Fiscal Services
18
RADIO COMMUNICATIONS FUN]) 53600
Fiscal Year 2012 —1 st Quarter
Brief Explanation of "Actrrals"
Refund of prior year's revenue is a refund issued by AT&T for communication charges
received in FY12 due to overcharged rates per phone line for several data line accounts
dating back as far as 2008.
Income from investment revenue is unfavorable due to decreased cash balance available for
investment. All of Radio Fund's available cash, including cash received for the E-911
operational surcharge, is invested in a pool managed by the Treasurer's office.
Expenses:
O Salary variance is favorable due to lower than anticipated overtime, on-call payroll and
unfilled positions.
• Fringe benefit variance is favorable because budgeted amounts are based on average fringe
benefit •cost.
O Communications cost is favorable due to lower rates.
O Electrical service is favorable due to lower utility demand at tower sites,
0 Equipment repairs and Maintenance expense is unfavorable due to maintenance costs of the
radio system being higher than the budget projection.
o Indirect cost expense is based on the County's Indirect Cost allocation. It includes Human
Resources, Payroll, Treasurer, Accounting, Budgeting and Administrative services. The final
allocation was established after adoption of the current budget.
O Maintenance contract expense is favorable due to the exclusion of the Harris Corp, contract.
for Open Sky maintenance and support.
O Professional services expense is favorable due to actual costs slightly lower than budget
projection.
o Rebillable services is favorable due to discontinuance of equipment engraving.
O Special projects expense is roof repairs performed on the Radio tower building.
O Tower charges are unfavorable due to the addition of several leased cell tower sites for
coverage enhancements.
O Travel and conference expense is favorable due to techs attending fewer out-of-state training
sessions.
O Dry goods and clothing expense is unfavorable due to purchase of new uniforms.
O Expendable equipment expense is unfavorable due to purchase of NG911 PSAP equipment
for Bloomfield Hills funded by E-911 surcharge.
o Parts and accessories expense is favorable due to warranty Coverage.
O Small tool expense reflects actual cost of tools.
O Depreciation is unfavorable due to amortization expense of the County's tower rights.
O Info Tech-CLEMIS charges are for the support of MDC, E911, and CAD operations.,
O Internal Service expense is favorable overall based on reduced actual usage for the 1 st quarter
of FY2012.
e, Transfers Out includes the amounts budgeted for administrative and operating support
provided by CLEMIS and Information Technology funds.
Prepared by: K. West —Fiscal Services
19
Commissioners Minutes Continued. November 18, 1999
WHEREAS due to the application procedure where a listing of possible
illegal aliens is sent to OJP for their determination of payment, a Report to the
Chairperson was not completed as specified in the Grant Rules; and
WHEREAS the Sheriff's Department applied for $516,153 in Federal funds from
the SCAAP grant; and
WHEREAS the Sheriff has been notified of an award of $86,181, which is
16.6% of the original application; and
WHEREAS a Sheriff's Department Grant Match is not required, and an
additional appropriation is not required; and
WHEREAS acceptance of this grant does not obligate the County to any future
commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approved the Fiscal Year 1998. State Criminal Alien Assistance Grant Acceptance
in the amount of $86,181, and the Fiscal Year 1599 Budget be amended to account
for this revenue.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. 499261)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - FISCAL YEAR 1999 STATE CRIMINAL ALIEN ASSISTANCE
(SCAAP) GRANT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Bureau of Justice Assistance, in conjunction with the
Immigration and Naturalization Service provides Federal assistance
to states and. local governments that have incurred costs for
incarcerating illegal aliens who have been convicted of State or
local offenses.
2. The Sheriff's Department applied for financial assistance by
submitting the proper application for possible illegal aliens
incarcerated during the first three quarters of Fiscal Year 1999 and
received an award of $86,181.
3. Since there is no grant match or cost directly involved in this
endeavor, the revenue will be used to offset the
Sheriff's Department Corrective Services overtime budget.
4. The budget for Fiscal Year 2000 should be amended as follows:
Revenue
43-013301-20000-0113 Grants - Federal $86,181
Expense
43-023301-20000-2002
Vote on resolutions on the Consent Agenda:
AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obreeht, Palmer, Patterson, Schmid, Sever, Suarez, Taub,
Amos. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda, were adopted . (with accompanying reports accepted).
MISCELLANEOUS RESOLUTION #99279
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT - ADOPTION OF THE FINAL AMENDED 9-1-1 SERVICE PLAN
FOR THE COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE
OPERATIONS SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS the Oakland County Board of Commissioners, by
Miscellaneous Resolution #86245 (dated August 21, 1986), adopted the Final 9-1-1
Service Plan for Oakland County pursuant to the Emergency Telephone Services
Overtime 86,181
$ 0
FINANCE COMMITTEE ".
490
20
Commissioners Minutes Continued, November 18, 1999
Enabling Act, Michigan Public Act 32 of 1986, thereby authorizing County-wide
9-1-1 service to he implemented in Oakland County; and
WHEREAS the Oakland County 9-1-1 system became operational
November 14, 1988; and
WHEREAS since 1988 there have been many technological and legislative
changes regarding 9-1-1 systems, as well as revised requirements identified by
Oakland County public safety agencies and .supported by the Oakland County Board
of Commissioners, providing for greater interoperability of public safety
telecommunications and radio communications systems; and
W7-IEREAS recently passed statutes mandate that all final .9-1-1 service plans
in the State of Michigan be amended to address the requirements of the Wireless
Service Order issued by the Federal Communications Commission; and
WHEREAS these changes and mandates necessitate amendments to the original
Final 9-1-1 Service Plan for the County of Oakland; and
WHEREAS a county may amend its Final 9-1-1 Service Plan by complying with
the procedures prescribed in Section 312 of the Emergency Telephone Service
Enabling Act, Michigan Public Act 32 of 1986, as amended; and
WHEREAS by Miscellaneous Resolution #99045, the Board of Commissioners
established an Ad Hoc 9-1-1 Advisory Committee to formulate proposed changes to
the 9-1-1 Emergency Communications Plan for future adoption by the Board of
Commissioners; and
WHEREAS the Ad Hoc 9-1-1 Advisory Committee has formulated proposed changes
and incorporated them into the document entitled the Tentative Amended 9-1-1
Service Plan for the County of Oakland with favorable recommendation for the
adoption by the Board of Commissioners; and
WHEREAS Public Act 29 of 1994 enables the Board of Commissioners to
authorize a telephone surcharge up to four (4%) percent for emergency telephone
operations; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #98308
dated December 10, 1998, authorized the levy of the aforementioned surcharge
contingent upon a thorough investigation as to availability of an alternate
source of funds; and
WHEREAS a comprehensive financial and operational review of County finances
has been performed by the Department of Management and Budget in conjunction with
development of the County Executive's Fiscal Year 2000 and Fiscal Year 2001
Biennial Budget Recommendation with the determination that an alternative source
of funds is not available; and
WHEREAS the County Executive recommends adoption of the attached Tentative
Amended 9-1-1 Service Plan for the County of Oakland and authorization of the
various telephone companies throughout the County to levy a four (4%) percent
surcharge for emergency telephone operations which would generate sufficient'
funds (approximately $6 million annually) to address the interoperability
requirements of all public safety agencies in Oakland County; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #99163
(dated August 5, 1999), authorized the publication of the Tentative Amended 9-1-1
Service Plan; and
WHEREAS the Board of Commissioners has, on October 5, 1999 and
November 18, 1999, held two public hearings on the issue of amending the 9-1-1
Service Plan; and
' WHEREAS all of the public safety entities named as PSAPs in the Tentative
Amended 9-1-1 Service Plan have indicated their willingness to continue serving,
as PSAPs under the Final Amended 9-1-1 Service Plan; and
WHEREAS the County has only received one partial withdrawal from the
Amended 9-1-1 Service Plan, which will have the effect of excluding the portion
of the City of Northville located outside the geographic boundaries of
Oakland County (as that area is already serviced by another 9-1-1 District).
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
approves and adopts the attached Final Amended 9-1-1 Service Plan for the County'
of Oakland.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
various telephone companies throughout the County to levy four (4%) percent
surcharge for emergency telephone operations which would generate sufficient
funds (approximately $6 million annually) to address the interoperability
requirements of all public safety agencies in Oakland County.
491
21
Commissioners Minutes Continued. November 18, 1999
BE IT FURTHER RESOLVED that the telephone operating surcharge will be .
evaluated 'annually to determine whether rates and unit growth have increased
revenue beyond the estimated 36 annual revenue growth to allow the Board of
Commissioners to consider a decrease in the surcharge.
DE IT FURTHER RESOLVED that the telephone operating surcharge for emergency
phone operations will cease on December 31, 2006.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Final Amended 9-1-1 Service Plan, for the County of Oakland on file
in County Clerk's office.
FISCAL NOTE (Misc. #99279)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT - ADOPTION OF THE FINAL AMENDED 9-1-1 SERVICE PLAN
FOR THE COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE
OPERATIONS SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
C The resolution adopts the Final Amended 9-1-1 Service Plan for the
County of Oakland, including the authorization for the various
telephone companies to levy a four percent (4%) surcharge for emergency
telephone operations.
C This surcharge will raise approximately $6 million in revenue annually,
which will be the primary source of funding to cover the annual
operating expenditures of the enhanced 9-1-1 system as detailed on the
attached schedule.
C The Fiscal Year 2000 and Fiscal Year 2001 Budget will be amended, as
the plan is implemented.
FINANCE COMMITTEE
Moved by Millard supported by Dingeldey the resolution be adopted.
Moved by Melton supported by McPherson the resolution be amended as
follows:
Add the following WHEREAS paragraphs:
WHEREAS the Oakland County Board of Commissioners recognizes the
significant impact that a monthly emergency telephone surcharge will
have on the senior population within Oakland County that exist on a
modest and fixed income; and
WHEREAS excluding the senior population that resides in Oakland
County whose household income falls within two-hundred (200%) of the
Federally established poverty guidelines will have a nominal impact on
the total revenue generated from the monthly emergency telephone
operating surcharge.
Add the following BE IT FURTHER RESOLVED paragraphs:
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners approves the exclusion of qualified senior citizens from
being, levied the four (4%) percent surcharge for emergency telephone
operations.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners identifies qualified senior citizens as being those
residents who can provide documented proof that they have attained the
age of sixty-two (62) and that their income is less than two-hundred
(200%) of the current household poverty level, as established by the
Federal Government.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners shall annually evaluate the exclusion of senior citizens
from the emergency telephone operating surcharge to determine the
impact on the total revenue that is generated by the surcharge.
492
22
Commissioners Minutes Continued. November 18, 1999
The Chairperson requested an opinion from Corporation Counsel; Assistant
Corporation Counsel Jeff Kaelin's opinion was that the amendment was illegal -
it supercedes State law. He felt the concept required further investigation..
The Chairperson suggested Commissioner Melton consider submitting a second
resolution, thereby allowing Corporation Counsel to review the resolution and
investigate the legality.
Commissioner Melton requested the amendment on the floor be
addressed first.
Commissioner Devine moved to table the resolution to date certain,
December 16, 1999. The Chairperson stated the motion was improper.
Discussion followed.
Moved by Douglas supported. by Law to amend Melton's amendment as follows:
C Delete the three (3) BE IT FURTHER RESOLVED paragraphs and the second
WHEREAS paragraph, and
C Add the following WHEREAS paragraph:
WHEREAS the Oakland County Board of Commissioners will continue to
explore all programs to assist the senior population in Oakland County
in assisting in paying this surcharge.
Discussion fellowed.
Commissioner Melton stated that his amendment would be contingent cm
Corporation Counsel's review and committee approval.
Commissioner Douglas withdrew her amendment; Commissioner Law withdrew his
support.
Deputy Corporation Counsel Jody McLeod stated that this was an improper
form of amendment. The Chairperson ruled the amendment out of order.
The Chairperson stated a "YES" vote would approve Melton's original
amendment and a "NO" vote would not.
Vote on Melton's amendment:
AYES: Causey-Mitchell, Colasanti, Coleman, Devine, Galloway, Garfield,
Gregory, McPherson, Melton, Moffitt, Suarez, Appel. (12)
NAYS: Dingeldey, Douglas, Jensen, Law, McCulloch, Millard, Obrecht,
Palmer, Patterson, Schmid, Sever, Taub, Amos. (13)
A sufficient majority not having voted therefor, the amendment failed.
Vote on resolution:
AYES: Colasanti, Coleman, Devine, Dingeldey, Douglas, Galloway, Gregory,
Jensen, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Taub, Amos, Appel. (22)
NAYS: Garfield, Melton, Causey-Mitchell. (3)
A sufficient majority having voted therefcr, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99271
BY: Commissioner Lawrence Obrecht, District #3
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OP ADDISON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy Per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVT's); and
4,93
23
Resolution #12086 April 18, 2012
Moved by Crawford supported by Middleton the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Covey. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE, THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 18,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18th day of April, 2012.
&La ,t_2i21 094.
Bill Bullard Jr., Oakland County