HomeMy WebLinkAboutResolutions - 2012.05.02 - 20192Miscellaneous Resolution #12108
BY: Commissioner Shelley G. Taub, District 16
R7 : BOARD OF rnymISq.TnNPRS - TRI-PARTY ROAD IMPROVEMENT PROGRAM vIqrp.T.
2012 APPROPRIATION - PONTIAC TRAIL - CITY OF ORCHARD LAKE VILLAGE
PROJECT NO. 51321
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized. the Tri-Party Road Improvement Program to assist Oakland. County's
cities, villages and townships (CVTs) with the construdtion, maintenance and
repair of roads under the supervisMon, Ctirectlon and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 609221 established the revised Tri-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution. 409221, as amended. by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation In support
of the Tri-Party Road Improvement Program shall be distributed only from the
desionated General Fund Tfi-Party Program. fund balance after completion of
all of the following:
1. The Road Comission for Oakland County (RCOC) and a city, village,
of township (CVT) have identified a nroject and the project is ready
tc be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the fundlng for the project
and has executed a contract for payment with the ROOT; and
4. The Commissioner(s) representing the OTT requesting the project
submios a resolution authorizing the appropriation of the County's
1/3 share of thP project from the General Fund Designated Fund
Balance for Tri-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tri-Party Program designation account; and
WHEREAS the City of Orchard Lake Village, along with the ROOT has identified
a oroiect and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding -
for the orbject in the City of Oxchard Lake Village
Lao been transferred to a project account; and
WHEREAS the City of Orchard Lake Village has demonstrated that it has
the project and has
Fiscal Year 2C)),2
for the City of
rd of Commissioners
hereby approves the project submitted by the City of Orchard Lake Village and
authorizes the release of Tri-Party Road improvement Program funds from the
Oakland County Designated Fund. Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requdsted to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of Orchard Lake Village.
Chalroerson, T move the adoption of the foregoing Resolution.
YEAR
and said apnropriation
authorized its one-third (1/3) share of the funding for
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the
authorized amount of Tr-Party Road Improvement funding
Orchard Lake Village is $30,940.
NOW THEREFORE BE IT RESOLVED that the Oakland County Boa
Dist‘ricst 16
Board of Road Commissioners
Ronald J. Foy/P.:As
Commissioner
Gregory C. Jamian
Commissioner
Frio S. Wilson
Commissioner
Brent 0. Bair
Managing Director
Dennis G. Kolar, RE,
Deputy Aitanaging Director
County Highyvey Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-045-2000
FAX
248-845-0452
TDD
248-645-9923
WWW,TCOCWeb.#:#1#1
.44
feirOAKI. ' ND COUNTY
QUALITY LIE THROUGH GOOD ROADS
ROAD COMMISSION FOR OAKi.ANO COUNTY
'WE CARE'
March 15, 2012
Ms. Rhonda McClellan, Clerk
City of Orchard Lake Village
3955 Orchard Lake Road
Orchard Lake, MI 48323-1638
Re: PROJECT NO. 51321, PONTIAC TRAIL
OLD ORCHARD TRAIL TO ORCHARD LAKE ROAD
Dear Ms. McClellan:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The ,agreement was approved and subsequently signed by Dennis a
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, March 15, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. l'Atierzbicki
Deputy-Secretary /Clerk of the Board e.„
Ism , e
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave ,
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Pontiac Trail
Old Orchard Trail to Orchard Lake Road
City of Orchard Lake Village
Board Project No. 51321
This Agreement, made and entered into this 1 -4'k day of MALUAL , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Orchard Lake Village, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Pontiac Trail from Old Orchard Trail to Orchard Lake Road (0.48 miles), as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $115,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $92,820, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include preliminary engineering, construction -engineering, and
total payments to the contractor.
3. The estimated total PROJECT cost of $115,000 shall be funded as follows:
a. The BOARD shall contribute the preliminary engineering and the construction
engineering, estimated to be $5,000 and $10,000 respectively, as well as an
additional $7,180.
b. Tr-Party Program funding in the amount of $92,820.
a. Any PROJECT costs above the Tr-Party Program funding of $92,820 will be
funded 100% by the BOARD.
Upon execution of this agreement and after July 1, 2012, the BOARD shall submit an
invoice to the COMMUNITY in the amount of $15,470 (being 50% of the
COMMUNITY'S Tri-Party contribution).
5. Upon execution of this agreement and after May 17, 2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $15,470 (being 50% of the COUNTY'S Tri-
Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for
the remaining 50% of the COMMUNITY'S total contribution, not to exceed $15,470.
Pontiac Trail
City of Orchard Lake Village
Project No. 51321
2/28/2012
- 2 -
As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $15,470.
Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
- 3 - Pontiac Trail
City of Orchard Lake Village
Project No. 51321
2128/2012
By
its fe\ 14,\ii (2-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
CITY OF ORCHARD LAKE VILLAGE
its IskiSr-k-0,5-- c—cc`A.
- 4 Pontiac Trail
City of Orcharci Lake Village
Project No. 51321
2/28/2012
Preliminary Engineering
Construction Engineering
Contractor Payments
Total Estimated Project Cost
$ 5,000
$ 10,000
$100,000
$11 5000
EXHIBIT A
TRI-PARTY PROGRAM
Pontiac Trail
Old Orchard Trail to Orchard Lake Road
City of Orchard Lake Village
Board Project No. 51321
Resurfacing of Pontiac Trail from Old Orchard Trail to Orchard Lake Road (0.48 miles).
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY09 Tr-Party Program $ 4,676 $ 4,677 $ 4,677 $ 14,030
FY10 Tr-Party Program $ 8,745 $ 8,745 $ 8,745 $ 26,235
FY11 Tr-Party Program $ 8,732 $ 8,732 $ 8,731 $ 26,195
FY12 Tr-Party Program $ 8,787 $ 8,786 $ 8,787 $ 26,360
Contribution $ 0 $ 0 $22,180 $ 22,180
TOTAL SHARES $30,940 $30,940 $53,120 $115,000
5 Pontiac Trail
City of Orchard Lake Village
Project No. 51321
2/28/2012
Resolution #12108 April 18, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12108) May 2, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — PONTIAC TRAIL — CITY OF ORCHARD LAKE VILLAGE — PROJECT
NO. 51321
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $30,940 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51321.
3. This project is for the resurfacing of Pontiac Trail from Old Orchard Trail to Orchard Lake Road
(0.48 miles).
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$30,940
$30,940
$30,940
$30,940
FINANC E CpIVIMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Runestad absent.
Resolution #12108 May 2, 2012
Moved by Long supported by Woodward the resoiutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert, Woodward, Zack,
Bosnic, Covey. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying report accepted).
I liEHEU APPROVE THE FOREGOING RESOLU .
ACTING PURSUANT TO 1973 PA 1j 7
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2012.
F)1/E
Bill Bullard Jr., Oakland County