HomeMy WebLinkAboutResolutions - 2012.05.02 - 20209May 2, 2012
MISCELLANEOUS RESOLUTION #12117
BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE, CIRCUIT COURT AND CHILDREN'S VILLAGE — 2010 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - AMENDMENT TO
INTERGOVERNMENTAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in 2010 the U.S. Department of Justice - Office of Justice Programs awarded
Oakland County, along with 2 local jurisdictions, grant funding in the amount of $281,129 for the
period of October 1, 2009 through September 30, 2013; and
WHEREAS Oakland County serves as the fiduciary and lead agency for the entire award under
an Intergovernmental Agreement between Oakland County, the City of Pontiac and the City of
Southfield authorized by Miscellaneous Resolution #10160; and
WHEREAS in 2011 Oakland County began providing law enforcement services for the City of
Pontiac; and
WHEREAS the change in relationship with the City of Pontiac required an amendment to the
original intergovernmental agreement to transfer unspent grant funds from the City of Pontiac to
Oakland County;
WHEREAS an amendment has been drafted (as attached) by Oakland County Corporation
Counsel and signed by the local jurisdictions; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the attached intergovernmental agreement amendment with the local units of
government listed above and that the Board Chairperson, on behalf of the County of Oakland, is
authorized to execute said amendment.
BE IT FURTHER RESOLVED that one original intergovernmental agreement amendment be filed
with the Michigan Department of State, Office of the Great Seal.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote
2010-DJ-BX-1311
Amendment
to the Intergovernmental Agreement
Between and Among
Participants in the 2010 Federal Bureau of J ustice Assistance
Edward Byrne justice Assistance Grant Program
This Amendment (Amendment) to the Intergovernmental Agreement (Agreement) is between
and among the County of Oakland (County), the City of Pontiac (Pontiac) and the City of
Southfield (Southfield). In this Amendment, any reference to a Party is a reference to each of
these governmental entities and any reference to "Parties" is a reference to all of them.
In consideration of the mutual promises, obligations, representations and assurances made in the
Agreement and in this Amendment, the adequacy of which is acknowledged, the Parties agree to
amend the underlying Intergovernmental Agreement as follows:
Purpose
For fiscal year 2010, the Parties, having been certified disparate by the Bureau of Justice
Assistance (BJA), entered into an intergovernmental agreement in order to apply for and to
qualify for Edward Byrne Justice Assistance Grant (JAG) Funds. The Parties agreed, among
other things, to undertake all actions necessary to be and remain compliant with grant
requirements, to accept title to various equipment and supplies purchased with grant funds, to
assume responsibility for, track, maintain and monitor the equipment and supplies and to satisfY
the reporting requirements of BJA under the terms of the grant.
In 2011, the City of Pontiac (Pontiac) and the County of Oakland (the County) entered into a
separate intergovernmental agreement by which Pontiac and the County agreed that the County
would provide law enforcement services for Pontiac in return for certain fees. The County
agreed, among other things, to assume responsibility for hiring and provisioning law
enforcement officers and staff, managing law enforcement supplies, material and equipment
necessary to provide law enforcement services for Pontiac and for providing patrol services
generally.
One hundred forty-five thousand, seven hundred thirty-two dollars ($145,732) in grant funds,
designated for the Pontiac, remains unexpended. These funds remain available for law •
enforcement purposes within Pontiac through September 30, 2013. Pontiac intended to use the
funds to pay salaries for Pontiac Police Officers, to the extent permitted by the grant.
2010-W-13X-1311 toper)) Amendment
9.1 9.11.final
2010-DJ-BX-1311
Terms
By this Amendment:
1. Pontiac and the County acknowledge the existence of an intergovernmental agreement
between them. Under its terms the County, through its Sheriff's Office, agrees to provide
law enforcement services for Pontiac.
2. The County assumes all responsibility for fulfilling grant obligations under grant number
2010-1N-BX-1311 for the term of the intergovernmental agreement referenced in Section
1 or for as: long as the County provides law enforcement services for Pontiac.
3. If the County stops providing law enforcement service to Pontiac, the County shall return
title to any still operational accounted for equipment purchased with JAG funds for
Pontiac under grant number 2010-DJ-BX-1311 within 60 days.
4. Pontiac assigns all its rights and interest in the remaining unexpended FY 2010 grant
funds to the County under grant number 2010-1/J-BX-1311. The funds are to be used
and expended, for law enforcement purposes in Pontiac, including but not limited to, •
supplies, materials and equipment, salaries, and such other needs as the County, through
the Sheriffs Office, deems necessary and appropriate, in its sole discretion. All
expenditures of Pontiac-designated JAG grant funds by the County shall be in
compliance with grant requirements. Similarly, Pontiac shall be entitled to any remaining
unexpended 2010-DJ-BX-1311 JAG funds according to the procedures set forth in the
original Memorandum of Understanding.
5. Southfield acknowledges that it has been advised of the intergovernmental agreement
referenced in Section 1 as well as the transfer of property and assignment of rights
between Pontiac and the County. Southfield further acknowledges that it has no claim to
any of the equipment described in this Amendment and assumes no responsibility or
liability for the law enforcement services that the County has agreed to provide to
Pontiac.
6. All Parties agree that exceptas specifically provided above, all other definitions, terms
and conditions set forth in the Agreement remain in full force and effect and shall not be
modified, excepted or diminished by the provisions of this Amendment except as
specifically provided herein. Notwithstanding any other provisions in this amendment,
Pontiac specifically agrees and acknowledges that any fines, fees or penalties which may
arise from management or disposal of grant funded equipment before the County takes
actual possession of the equipment are and remain the obligation of Pontiac. This
includes repayment of any grant funds to the federal government upon sale or disposal of
any grant-funded property, if such repayment is required under the terms of the grant.
2010-DJ-BX-1311 (open) Amendment
9.19.11.final
Date:
2010-DJ-BX-1311
By signing below, the individuals acknowledge that they are authorized to bind the Parties to the
terms and conditions set forth in this Amendment to the Intergovernmental Aweement Between
and Among Participants in the 2010 Federal Bureau of Justice Assistance Edward Byrne Justice
Assistance Grant Program for grant number 2010-DJ-BX-1311.
For the City of Pontiac:
By:
,„
(print name) Lou 1-t-,.5ciA iA iJ
EVA t)(:)/L/A,L; y Its
Date:. 10/J-4/1
For the County of Oakland:
By:
(print name)
Its
Date:
3
20 1 O-DJ-B X-13 1 1 (open) Amendment
n 10
FISCAL NOTE ,(MISC. #12117) May 2,2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE, CIRCUIT COURT AND CHILDREN'S VILLAGE — 2010 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM — AMENDMENT TO
INTERGOVERNMENTAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XU-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. In 2010 Oakland County, along with 2 local jurisdictions, was awarded $281,129 by
the U.S. Department of Justice, Office of Justice Programs for funding under the
2010 Annual Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
2. The grant funding period is October 1, 2009 through September 30, 2013.
3. Oakland County serves as fiduciary and lead agency for the entire award under an
intergovernmental agreement with the City of Pontiac and City of Southfield.
4. In 2011 Oakland County began providing law enforcement services for the City of
Pontiac requiring an amendment to the original intergovernmental agreement to
transfer unspent grant funds from the City of Pontiac to Oakland County.
5. All unspent JAG grant funds will be expended by Oakland County for law
enforcement purposes in the City of Pontiac.
6. No budget amendment is required.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Runestad absent.
Resolution #12117 May, 2012
Moved by Long supported by Woodward the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingen, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert, Woodward, Zack,
Bosnic, Covey. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying report accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2012.
13,d2L
Bill Bullard Jr., Oakland County