HomeMy WebLinkAboutResolutions - 2012.05.17 - 20216Chairperson, I move the adoption of the foregoing Resolutioh-
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01(i CA
Angela._ r River, District
Miscellaneous Resolution #12123
BY: Commissioner Angela N. River, District 11
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CITY OF AUBURN HILLS - OPDYKE ROAD - PROJECT NO.
51361
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Parry Road Improvement Program to assist Oakland County's
cities, villages and townships (CVIs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road.
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tr-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Panty Program fund balance after completion of
all of the following:
I. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The OTT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Ill-Party Program designation account; and
WHEREAS the City of Auburn Hills, along with the RCOC has identified a
project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of Auburn Hills and said appropriation has been
transferred 70 a project account; and
WHEREAS the City of Auburn Hills has demonstrated that it has authorized its
one-third (1/3) share of the funding for the project and has executed a
contract for payment with the PCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tri-Party Road improvement funding for the City of
Auburn Hills is $9,167.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Auburn Hills one
authorizes the release of Tr-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of Auburn Hills.
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar,
Managing Director
Gary Plotrowicz, P,E„ P„T.O.E,
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.orq
1=1=ZIROAD
COV1115510N
for OAKLAND COUN
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE." April 12, 2012
Ms. Linda Shannon, Clerk
City of Auburn Hills
1827 N. Squirrel Road
Auburn Hills, MI 48326-2753
Re: PROJECT NO. 51361, OPDYKE ROAD
Dear Ms. Shannon:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, April 12, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
LC) (41G6-1(i.AL
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
ism , \ „
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Thomas G. Blust, RE.
Director of Erigineerin
1 \ A , . ' '
Quality Life through Good Roads "We Care"
=1740•4140
C4CPAftritri3:57C7Af
or OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 29, 2012
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. Noechel 7:din
Programming Supervisor
SUBJECT: PROJECT NO 51361, OPDYKE ROAD
CITY OF AUBURN HILLS
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Auburn Hills for the modernization of the traffic
signal on Opdyke Road at Auburn Road.
The Board will contribute $55,000 toward the estimated total cost of $110,000. The
balance of $55,000 will be split equally between the City of Auburn Hills and the City of
Pontiac. Both cities have elected to use the Tr-Party Program to fund their $27,500
shares. Our total estimated share is $73,332 and is in the FY12 budget.
The project is in the district of County Commissioner Angela River. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/je
Attachment (2)
Recommended for rd Approval
1-7
COST PARTICIPATION AGREEMENT
Opdyke Road
At Auburn Road
City of Auburn Hills
Board Project No. 51361
This Agreement, made and entered into this day of , 2012,
by and between. the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Auburn Hills, hereinafter referred to as
AUBURN HILLS, provides as follows:
WHEREAS, the BOARD, AUBURN HILLS, and the City of Pontiac, hereinafter referred to
as PONTIAC, have programmed the modernization of the traffic signal on Opdyke Road at
Auburn Road, a border road along the Cities of Auburn Hills and Pontiac, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD, which improvements are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $110,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $27,500, which amount shall be paid through equal contributions by the
BOARD, AUBURN HILLS and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD shall enter into a separate cost participation agreement with
PONTIAC for funding of their share of the PROJECT cost; and
WHEREAS, the BOARD and AUBURN HILLS have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between AUBURN HILLS and the BOARD
that:
1. AUBURN HILLS and PONTIAC approve of the PROJECT, declare its public necessity,
and authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection, and administration in reference
thereto.
3. The PROJECT shall include total payments to the contractor.
4. The estimated total PROJECT cost of $110,000 shall be funded as follows:
a. The BOARD will contribute $55,000 to the LOCAL MATCH.
b. AUBURN HILLS has agreed to fund their portion of the LOCAL MATCH using
Tr-Party Program funds in the amount of $27,500.
c. Any PROJECT costs above the Tr-Party Program funding of $27,500 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $27,500 will be shared equally
between AUBURN HILLS and PONTIAC.
5. Upon execution of this agreement, the BOARD shall submit an invoice to AUBURN
HILLS in the amount of $4,584 (being 50% of AUBURN HILL'S Tr-Party contribution).
6. Upon execution of this agreement and after May 17,2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $4,584 (being 50% of the COUNTY'S Tr-Party
contribution).
Opdyke Road
City of Auburn Hills
Project No. 51361
3/22/2012
2-
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
7. As costs of the PROJECT are incurred, the BOARD shall invoice AUBURN HILLS for
the remaining 50% of the COMMUNITY'S total contribution, not to exceed $4,583.
8. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $4,583.
9. Upon receipt of said invoice(s), AUBURN HILLS and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
3 Opdyke Road
City of Auburn Hills
Project No. 51361
3/22/2012
Its (r-f
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
BY Z.Z31/22.-u0
qing
Its
CITY Y OF AUBURN HILLS
By
Its
4 Opdyke Road
City of Auburn Hills
Project No. 51361
3/22/2012
COUNTY PONTIAC
$4,981 $ 4,981
$4,186 $ 4,186
TOTAL BOARD
$ 4,981 $ 14,943
$ 4,185 $ 12,557
FY09 Tr-Party Program I $9,167 $ 9,167 $ 9,166 $ 27,500 $
Contribution I $ 0 $ 0 $55,000 $ 55,000
EXHIBIT A
TRI-PARTY PROGRAM
Opdyke Road
At Auburn Road
City of Auburn Hills
Board Project No. 51361
Modernization of the traffic signal on Opdyke Road at Auburn Road.
ESTIMATED PROJECT COST
Contractor Payments $110,000
COST PARTICIPATION BREAKDOWN
AUBURN
HILLS
FY06 Tri-Party Program I $ 0
, FY07 Tr-Party Program I $ 0
TOTAL SHARES $9,167 $9,167 $18,334 $73,332 $110,000
- 5 - Opdyke Road
City of Auburn Hills
Project No. 51361
3/22/2012
Resolution #12123 May 2, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12123) May 17, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF AUBURN HILLS — OPDYKE ROAD — PROJECT NO. 51361
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $9,167 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51361.
3. This is a joint project with the City of Pontiac for the modernization of the Opdyke Road traffic
signal at Auburn Road.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$9,167
$9,167
$9,167
$9,167
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #12123 May 17, 2012
Moved by Taub supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HEREBY APE°
ACTING
THE FOREGOING RESOLUTIO
T TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of May, 2012.
pr_)2f2_ e
Bill Bullard Jr., Oakland County