HomeMy WebLinkAboutResolutions - 2012.05.17 - 20217Chairperson, I move the adoption of fjele fo egoingfResolu
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Miscellaneous Resolution #12121
BY: Commissioner Mattie McKinney Hatchett, District 10
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CITY OF PONTIAC - OPDYKE ROAD - PROJECT NO. 51361
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tri-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous ,Resolution 409221 established the revised Tri-Party
Road Improvement Program. - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous
Resolution 410045, provides that any Oakland County appropriation in suppert
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Tri-Party Program fund balance after completion of
all of the following:
The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tri-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tri-Party Program designation account; and
WHEREAS the City of Pontiac, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of Pontiac and said appropriation has been
transferred to a project account; and
WHEREAS the City of Pontiac has demonstrated that it has authorized its one-
third (1/3) share of the funding for the project and has executed a contract
for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tri-Party Road Improvement funding for the City of
Pontiac is $9,167.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Pontiac and authorizes
the release of Tr-Party Road Improvement Program funds from the Oakland
County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of Pontiac.
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, PE.
Managing Director
Gary Plotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
for OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE." April 12, 2012
Ms, Yvette Talley, Clerk
City of Pontiac
47450 Woodward Avenue
Pontiac, MI 48342-2271
Re: PROJECT NO. 51361, OPDYKE ROAD
Dear Ms. Talley:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, April 12, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Quality Life through Good Roads "We Care"
51742041.7
WIrdr5rSif420V
for OAKLAND COUNTY
Inter•Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 29, 2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel T-4 14
Programming Supervisor
SUBJECT: PROJECT NO 51361, OPDYKE ROAD
CITY OF PONTIAC
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Pontiac for the modernization of the traffic signal
on Opdyke Road at Auburn Road.
The Board will contribute $55,000 toward the estimated total cost of $110,000. The
balance of $55,000 will be split equally between the City of Auburn Hills and the City of
Pontiac. Both cities have elected to use the Tr-Party Program to fund their $27,500
shares. Our total estimated share is $73,332 and is in the FY12 budget.
The project is in the district of County Commissioner Matte McKinney_ltatchett. The
agreement is in our standard approved format, and I recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
TGN/je
Attachment (2)
,
t A
COST PARTICIPATION AGREEMENT
Opdyke Road
At Auburn Road
City of Pontiac
Board Project No. 51361
This Agreement, made and entered into this 12.-+k _ day of ik--PEit— , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Pontiac, hereinafter referred to as
PONTIAC, provides as follows:
WHEREAS, the BOARD, PONTIAC, and the City of Auburn Hills, hereinafter referred to
as AUBURN HILLS, have programmed the modernization of the traffic signal on Opdyke Road
at Auburn Road, a border road along the Cities of Auburn Hills and Pontiac, as described in
Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under
the jurisdiction of the BOARD, which improvements are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $110,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $27,500, which amount shall be paid through equal contributions by the
BOARD, PONTIAC and the Oakland County Board of Commissioners, hereinafter referred to as
the COUNTY; and
WHEREAS, the BOARD shall enter into a separate cost participation agreement with
AUBURN HILLS for funding of their share of the PROJECT cost; and
WHEREAS, the BOARD and PONTIAC have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between PONTIAC and the BOARD that:
1. AUBURN HILLS and PONTIAC approve of the PROJECT, declare its public necessity,
and authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection, and administration in reference
thereto.
3. The PROJECT shall include total payments to the contractor.
4. The estimated total PROJECT cost of $110,000 shall be funded as follows:
a. The BOARD will contribute $55,000 to the LOCAL MATCH.
b. PONTIAC has agreed to fund their portion of the LOCAL MATCH using Tr-Party
Program funds in the amount of $27,500.
c. Any PROJECT costs above the Tr-Party Program funding of $27,500 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $27,500 will be shared equally
between AUBURN HILLS and PONTIAC.
5. Upon execution of this agreement, the BOARD shall submit an invoice to PONTIAC in
the amount of $4,584 (being 50% of PONTIAC'S Tr-Party contribution).
6. Upon execution of this agreement and after May 17, 2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $4,584 (being 50% of the COUNTY'S Tr-Party
contribution).
Opdyke Road
City of Pontiac
Project No. 51361
3/22/2012
2
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
7. As costs of the PROJECT are incurred, the BOARD shall invoice PONTIAC for the
remaining 50% of PONTIAC'S total contribution, not to exceed $4,583,
8. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tri-Party contribution not to exceed $4,583.
9. Upon receipt of said invoice(s), PONTIAC and the COUNTY shall pay to the BOARD
the full amount thereof, within thirty (30) days of such receipt.
3 Opdyke Road
City of Pontiac
Project No. 51361
3/22/2012
By S
N
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Kianac,ii--iG Director
Its
CITY OF PONTIAC
Its tANN
By
Its
4 Opdyke Road
City of Pontiac
Project No. 51 361
3/22/2012
EXHIBIT A
TRI-PARTY PROGRAM
Opdyke Road
At Auburn Road
City of Auburn Hills
Board Project No. 51361
Modernization of the traffic signal on Opdyke Road at Auburn Road.
ESTIMATED PROJECT COST
Contractor Payments $110,000
COST PARTICIPATION BREAKDOWN
AUBURN PONTIAC COUNTY BOARD TOTAL HILLS
FY06 Tr-Party Program $ 0 $4,981 $ 4,981 $ 4,981 $ 14,943
FY07 Tr-Party Program $ 0 $4,186 $ 4,186 $ 4,185 $ 12,557
FY09 Tr-Party Program $9,167 $ 0 $ 9,167 $ 9,166 $ 27,500
Contribution $ 0 $ 0 $ 0 $551000 $ 55,000
TOTAL SHARES $9,167 $9,167 $18,334 $73,332 $110,000
Opdyke Road
City of Pontiac
Project No, 51361
3/22/2012
.nnn
- 5 -
Resolution #12121 May 2, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12121) May 17, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF PONTIAC — OPDYKE ROAD — PROJECT NO, 51361
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $9,167 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51361.
3. This is a joint project with the City of Auburn Hills for the modernization of the Opdyke Road traffic
signal at Auburn Road.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$9,167
$9,167
$9,167
$9,167
E1N4NCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #12121 May 17, 2012
Moved by Taub supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward ; Zack; Bosnic, (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
BY APPROVE NE PORF.60IkG\ RESOLUTION
ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17 th day of May, 2012.
P,u212_ , (p4
Bill Bullard Jr., Oakland County