HomeMy WebLinkAboutResolutions - 2012.05.17 - 20219Miscellaneous Resolution 412130
BY: Commissioner Phillip J. Weipert, District 8
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CHARTER TOWNSHIP OF LYON - GRAVEL ROAD PROGRAM -
PROJECT NO. 51352
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 estabLished the revised Tr-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Read. Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RGOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner (s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr/ -Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
the Charter Township of Lyon, along with the RCOC has identified a
and said project is ready to be undertaken immediately; and
the RCCC has appropriated its one-third (1/3) share of the funding
project in the Charter Township of Lyon and said appropriation has
been transferred to a project account; and
WHEREAS the Charter Township of Lyon has demonstrated that it has authorized
its one-third (1/3) share of the funding for the project and has executed a
contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2312
authorized amount of Tr-Party Road Improvement funding for the Charter
Township of Lyon is $18,448.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Lyon and
authorizes the release of Tr-Party Road Improvement
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk
copies of this resolution to the Road Commission for
Chairperson, I move the adoption of the foregoing Resolution.
WHEREAS
project
WHEREAS
for the
Program funds from the
is requested to forward
Oakland County, Oakland
County Fiscal Services and the Charter Township of Lyon.
Phillip J. Weipert, District 8
E.r,oard of Road Commissioners
Ronald J Fowkes
)mmissioner
• r'. Jamian
mmissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar: P.E.
Managing Director
Gary Piotrowicz, P.E.0 P.T.O.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025 Enclosure
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE." April 12, 2012
Ms. Michele Ortiz-Cash, Clerk
Charter Township of Lyon
58000 Grand River Avenue
New Hudson, MI 48165
Re: PROJECT NO. 51352, 2012 GRAVEL ROAD PROGRAM
Dear Ms. Ortiz-Cash:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, April 12, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. Olierzbicki
Deputy-Secretary /Clerk of the Board
lsm
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.orq
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
TGN/je
Attachment (2)
Thomas G. Blust, P.E.
Director of Ermineerinc
. -
-
-
t
1 4 /
Quality Life through Good Roads "We Care"
"17 424 AC
4C1CW,17-557400.0V
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 26, 2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel T-41 14
Programming Supervisor
SUBJECT: PROJECT NO 51352, 2012 GRAVEL ROAD PROGRAM
CHARTER TOWNSHIP OF LYON
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Lyon for the spreading of gravel
and chloride on various roads within the township.
The Charter Township of Lyon has elected to use the Tr-Party Program to fund the total
project cost of $55,353. Our total share is $18,448 and is in the FY12 budget.
The project is in the district of County Commissioner Philip Weipert. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
-1
COST PARTICIPATION AGREEMENT
2012 GRAVEL ROAD PROGRAM
Charter Township of Lyon
Board Project No. 51352
This Agreement, made and entered into this day of M'L.-1 L.— , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Lyon, hereinafter referred to
as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $55,353; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $55,353 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $55,353 shall be funded as follows:
a. Tr-Party Program funding shall not exceed the $55,353.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $9,224 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. Upon execution of this agreement and after May 17, 2012, the BOARD shall
submit an invoice to the COUNTY in the amount of $9,224 (being 50% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S total contribution, not
exceed $9,223.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution, not to exceed $9,224.
8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2012 Gravel Road Program
Charter Township of Lyon
Project No. 51352
3/23/2012
2
,
Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its
CHARTER TOWNSHIP OF LYON
By
Its
3 2012 Gravel Road Program
Charter Township of Lyon
Project No. 51352
3/23/2012
Contractor Payments $55,343
FY12 Tr-Party Program
TOTAL SHARES
COMMUNITY
$18,448
$18,447 I $18,448
TOTAL
$55,343
$55,343
BOARD COUNTY
$18,447 $18,448
$18,448
EXHIBIT A
TRI-PARTY PROGRAM
2012 Gravel Road Program
Charter Township of Lyon
Board Project No. 51352
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
2012 Gravel Road Program
Charter Township of Lyon
Project No, 51352
3/23/2012
4
Resolution #12130 May 2, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12130) May 17, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CHARTER TOWNSHIP OF LYON — GRAVEL ROAD PROGRAM —
PROJECT NO. 51352
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $18,448 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51352.
3. This project is for the FY2012 Gravel Road program.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$18,448
$18,448
$18,448
$18,448
f,--FttlANCE CO,WITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #12130 May 17, 2012
Moved by Taub supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
iiiERE114-P-PROVE THE to-REGOI G RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of May, 2012.
eutiLa_A_,)
Bill Bullard Jr., Oakland County