HomeMy WebLinkAboutResolutions - 2012.05.17 - 20224Miscellaneous Resolution 912127
BY: Commissioner Beth Nuccio, District 1
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - ADDISON TOWNSHIP - GRAVEL ROAD PROGRAM - PROJECT
NO. 51291
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 409221 established the revised Tr-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous
Resolution 410045, provides that any Oakland County appropriation in support
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Sri-Party Program fund balance after completion of
all of the following:
1. She Road Commission for Oakland County (RCOC) and a city, village,
or township (CVS) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated. Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Sri-Party Program designation account; and
WHEREAS the Township of Addison, along with the RCOC has identified a project
and said project is ready to be undertaken immdiatety; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Township of Addison and said appropriation has been
transferred to a project account; and
WHEREAS the Township of Addison has demonstrated that it has authorized its
one-third (1/3) share of the funding for the project and has executed a
contract for payment with the RCOC; and
WHEREAS Oakland County's ono-third (1/3) share of the Fiscal Year 2012
authorized amount of Sri-Party Road Improvement funding for the Township of
Addison is 020,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Townshio of Addison and
authorizes the release of Sri-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Township of Addison.
Chairperson, I move the adoption of the foregoing Resolution.
/9
136th Nuccio, District 1
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E
Managing Director
Gary Piotrowicz; PE., P. T.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
73,
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE." April 12, 2012
Ms. Pauline Bennett, Clerk
Township of Addison
1440 Rochester Road
Leonard, MI 48367
Re: PROJECT NO. 51291, 2012 GRAVEL ROAD PROGRAM
Dear Ms. Bennett:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, April 12, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
, Patricia Z. ierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
TGN/je
Attachment (2)
Recomm 0 Joe rd royal
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Thomas G. Blust, RE.
Director of Enaineerinc
Quality Life through Good Roads "We Care"
Calltiltrir5:574174ir
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 23, 2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noeche17-7=j1/1
Programming Supervisor
SUBJECT: PROJECT NO 51291,2012 GRAVEL ROAD PROGRAM
TOWNSHIP OF ADDISON
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Township of Addison for the spreading of gravel and
chloride on various roads within the township.
The Township of Addison has elected to use the Tr-Party Program to fund the
estimated total project cost of $60,000. Our share is estimated to be $20,000 and is in
the FY12 budget.
The project is in the district of County Commissioner Beth Nuccio. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
, I '
COST PARTICIPATION AGREEMENT
2012 GRAVEL ROAD PROGRAM
Township of Addison
Board Project No. 51291
This Agreement, made and entered into this LAU- day of Rg , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Addison, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading
and chloride of gravel on roads under the jurisdiction of the BOARD, as described in Exhibit "A",
attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the
BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $60,000; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $60,000 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
A
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $60,000 shall be funded as follows:
a. Tr-Party Program funding in the amount of $60,000.
b. Any PROJECT costs above the Tr-Party Program funding of $60,000 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $60,000 will be
funded 100% by the COMMUNITY.
Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $10,000 (being 50% of the COMMUNITY'S
Tr-Party contribution).
5. After execution of this agreement, the BOARD shall submit an invoice to the
COUNTY in the amount of $10,000 (being 50% of the COUNTY'S Tr-Party
contribution) on May 17, 2012.
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S total contribution, not
exceed $10,000.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution, not to exceed
$10,000.
8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2012 Gravel Road Program
Township of Addison
Project No, 51291
2/24/2012
2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
tvlanaaing Direct
TOWNSHIP OF AD9IS-9N
By
Zits 4/4
7.
Its
Its
2012 Gravel Road Program
Township of Addison
Project No. 51291
2/24/2012
3
FY08 Tr-Party Program
FY09 Tr-Party Program
TOTAL SHARES
EXHIBIT A
TRI—PARTY PROGRAM
2012 Gravel Road Program
Township of Addison
Board Project No. 51291
Various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $60,000
COST PARTICIPATION BREAKDOWN
COMMUNITY
$ 5,356
$14,644
$20,000
COUNTY
$ 5,357
$14,643
$20,000
BOARD
$ 5,357
$14,643
$20,000
TOTAL
$16,070
$43,930
$60,000
2012 Gravel Road Program
Township of Addison
Project No. 51291
2/24/2012
4
Resolution #12127 May 2, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12127) May 17, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — ADDISON TOWNSHIP— GRAVEL ROAD PROGRAM — PROJECT
NO. 51291
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2, Funding of $20,000 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51291.
3. This project is for FY2012 Gravel Road program.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$20,000
$20,000
$20,000
$20,000
..,PrapcE COMMITTEE
,
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #12127 May 17, 2012
Moved by Taub supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FORMIC; RESOLUTION
ACTING PURSUANT TO 1973 RA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17 th day of May, 2012.
&/-t 094
Bill Bullard Jr., Oakland County