HomeMy WebLinkAboutResolutions - 2012.05.17 - 20225;Bhillip J. Weipert, District 8
Miscellaneous Resolution 112132
BY: Commissioner Phillip J. Weipert, District 8
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CITY OF WIXOM - TWELVE MILE ROAD AT BECK ROAD -
PROJECT NO, 51341
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1918s, the Oakland County Board of Commissioners has
authorized the Tri-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 109221 established the revised Tri-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized. its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall he approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the City of Wixom, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of Wixorn and said appropriation has been
transferred to a project account; and
WHEREAS the City of Wixom has demonstrated that it has authorized its one-
third (1/3) share of the funding for the project and has executed a contract
for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Bri-Panty Road Improvement funding for the City of Wixom
$12,333.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Wixom and authorizes the
release of Tri-Party Road improvement Program funds from the Oakland County
Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is recuested 70 forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of Wixom.
Chairperson, I move the adoption of the foregoing Resolution.
Board of Road Commissioners
Ronaldj. Foorkes
Commissioner
Gregory C. Jainian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, RE
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
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COPI/145510A,
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE."
April 12, 2012
Ms. Catherine Buck, Clerk
City of Wixom
49045 Pontiac Trail
Wixom, MI 48393-2567
Re: PROJECT NO. 51341, TWELVE MILE ROAD
AT BECK ROAD
Dear Ms. Buck:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, April 12, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
-P Lk)
Patricia Zi-Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. Noechel
Programming Supervisor
Thornts G. Biust, RE.
Director of E
L,
i 1
/
Quality Lye through Good Roads "We Care"
=4474100
r42112WIS57a
r OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 2, 2012
SUBJECT: PROJECT NO 51341, TWELVE MILE ROAD
AT BECK ROAD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Wixom for an intersection improvement project
on Twelve Mile Road at Beck Road.
The City of Wixom has elected to use the Tr-Party Program to fund the total project
cost of $37,000. Our total share is $12,334 and is in the FY12 budget.
The project is in the district of County Commissioner Philip Weipert. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/je
Attachment (2)
COST PARTICIPATION AGREEMENT
Twelve Mile Road
At Beck Road
City of Wixom
Board Project No. 51341
This Agreement, made and entered into this `,-,2Aik day of ',"\-1-0, , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Wixom, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed an intersection
improvement project on Twelve Mile Rciad at Beck Road, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $37,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $37,000, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
• WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include preliminary engineering, construction engineering, force
account, and total payments to the contractor.
3. The estimated total PROJECT cost of $37,000 shall be funded as follows:
a. Tr-Party Program funding in the amount of $37,000.
b. Any PROJECT costs above the Tri-Party Program funding of $37,000 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $37,000 will be funded equally by
the BOARD and the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $6,167 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. Upon execution of this agreement and after May 17, 2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $6,167 (being 50% of the COUNTY'S Tr-Party
contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for
the remaining 50% of the COMMUNITY'S total contribution, not to exceed $6,166.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $6,166.
8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Twelve Mile Road
City of Wixom
Project No. 51341
3/19/2012
- 2 -
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Director
Its
CITY OF WIXOM
By v
Kevin W. Hinkley
Its M ay or
By (1../1) c-/-
Catherine Bu ck
I. City Clerk
-3 Twelve Mile Road
City of Wixom
Project No. 51341
3/19/2012
Construction Engineering
Contractor Payments
Force Account
Total Estimated Project Cost
Preliminary Engineering $2,000
$2,000
$14,000
$19,000
$37,000
EXHIBIT A
TRI-PARTY PROGRAM
Twelve Mile Road
At Beck Road
City of Wixom
Board Project No. 51341
Sign, signal, and various intersection improvements on Twelve Mile Road at Beck Road.
PqTIMATPnPFYIJECT COST
COST PARTICIPATION BREAKDOWN
, COMMUNITY COUNTY BOARD TOTAL
FY12 Tr-Party Program $12,333 $12,333 $12,334 $37,000
TOTAL SHARES $12,333 $12,333 $12,334 $37,000
-4- Twelve Mile Road
City of Wixom
Prcject No. 51341
3/19/2012
Resolution #12132 May 2, 2012
The Chairperson referred the resolution to the Finance Committee, There were no objections.
FISCAL NOTE (MISC. #12132) May 17, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF WIXOM — TWELVE MILE ROAD AT BECK ROAD —
PROJECT NO. 51341
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $12,333 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51341.
3. This project is for the improvement of the intersection at Twelve Mile road and Beck road.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$12,333
$12,333
$12,333
$12,333
=-14NCE Cc.9-M-MITTEE,
T /,14
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #12132 May 17, 2012
Moved by Taub supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (94)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 171h day of May, 2012.
Bill Bullard Jr., Oakland County