HomeMy WebLinkAboutResolutions - 2012.05.17 - 20228Miscellaneous Resolution #1211 9
BY: Commissioner Thomas F. Middleton, District 4
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
2012 APPROPRIATION - CITY OF THE VILLAGE OF CLARKSTON - VALLEY
DRIVE - PROJECT NO 51212
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tri-Party Road improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 409221 established the revised Tr-Party
Road improvement Program. - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution 410045, provides that any Oakland County appropriation in support
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission. for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting- the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tri-Party Program designation account; and
WHEREAS the City of the Village of Clarkston, along with the RCOC has
identified a project and said project is ready to be undertaken immediately;
and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of the Village of Clarkston and said
appropriation has been transferred to a project account; and
WHEREAS the City of the Village of Clarkston has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fjscal Year 2012
authorized amount of Tr-Party Road Improvement funding for the City of the
Village of Clarkston is $15,750.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of the Village of Clarkston
and authorizes the release of Tr-Party Road Improvement Program funds from
the Oakland County Designated Fund Balance,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward.
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of the Village of Clarkston.
Chairperson, I move the adoption of the foregoing Resolutio.t4.
- Tomas F. Middleton, District 4
YEAR
ROAD
'MISSION or OAKLAND COUNTY
Soard of Road Commissioners
J. Fowkes
.-irm...:.loner
GrGgory C. slarnian
Commissioner
Eric S. Wilson
Commissioner
Dennis a Kolar, P.E
Managing Director
Gary Piotrowicz, RE, P. T. 0.E
Deputy Managing Director
County Highway Engineer
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE." April 12, 2012
Ms. Kelly Richter, Clerk
City of the Village of Clarkston
375 Depot Road
Clarkston, MI 48346-1418
Re: PROJECT NO. 51212, VALLEY PARK DRIVE
CITY LIMIT TO HOLCOMB STREET
Dear Ms. Richter:
A fully signed and executed agreement for the above mentioned project
is enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting
of Thursday, April 12, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
4.0 Patricia . - i
Deputy-Secretary /Clerk of the Board
31001 Lahser Road
Beverly Hills, Ml
48025
Ism
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
TGN/je
Attachment (2)
'1 A
,
' "
Quality Life through Good Roads "We Care"
far OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 2, 2012
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. NoechelT4 21
Programming Supervisor
SUBJECT: PROJECT NO. 51212, VALLEY PARK DRIVE
CITY LIMIT TO HOLCOMB STREET
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of the Village of Clarkston for the resurfacing of
Valley Park Drive from the city limit to Holcomb Street.
The City of the Village of Clarkston has elected to use the Tr-Party Program to fund the
estimated total project cost of $47,250. Our total share is estimated to be $15,750 and
is in the FY12 budget.
The /Mai 17 1,i The project is in the district of County Commissioner Joha-Scatt. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Valley Park Drive
City Limit to Holcomb Street
City of the Village of Clarkston
Board Project No. 51212
This Agreement, made and entered into this day of , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of the Village of Clarkston, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Valley Park Drive from the City Limit to Holcomb Street, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $47,250; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $47,250, which amount shall be .paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include preliminary engineering, construction engineering,
and total payments to the contractor.
3. The estimated total PROJECT cost of $47,250 shall be funded as follows:
a. Tr-Party Program funding in the amount of $47,250.
b. Any PROJECT costs above the Tr-Party Program funding of $47,250 will
be funded first with any available Tr-Party Program Funds. If no Tr-Party
Program Funds are available, any PROJECT costs above $47,250 will be
funded 100% by the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $7,875 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement, the BOARD shall submit an invoice to the
COUNTY in the amount of $7,875 (being 50% of the COUNTY'S Tr-Party
contribution) on May 2, 2012.
a. The invoice shall be sent to:
lvii. 11111 aye, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S total contribution, not
to exceed $7,875.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for
the remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $7,875.
Valley Park Drive
City of the Village of Clarkston
Project No. 51212
2/14/2012
2
8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
Valley Park Drive
City of the Village of Clarkston
Project No. 51212
2/14/2012
3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Managing Director Its
City of the Village of Clarkston
Its City Manager
Valley Park Drive
City of the Village of Clarkston
Project No. 51212
2/14/2012
4
FY02-03 Tr-Party
COMMUNITY
$ 1,260
BOARD
$ 1,259j $ 1,260
COUNTY TOTAL
$ 3,779
FY04 Tr-Party $ 1,840 $ 1,840 $ 1,839 $ 5,519
FY05 Tri-Party $ 1,840 $ 1,839 $ 1,840 $ 5,519
FY06 Tr-Party $ 4,843 $ 4,843 $ 4,844 $14,530
FY07 Tr-Party $ 2,918 $ 2,919 $ 2,918 $ 8,755
FY08 Tr-Party $ 2,905 $ 2,906 $ 2,905 $ 8,716
FY09 Tr-Party $ 144 $ 144 $ 144 $ 432
TOTAL SHARES $15,750 $15,750 $15,750 $47,250
EXHIBIT A
TRI-PARTY PROGRAM
Valley Park Drive
City Limit to Holcomb Street
City of the Village of Clarkston
Board Project No. 51212
The resurfacing of Valley Park Drive from the City Limit to Holcomb Street.
ESTIMATED PROJECT COST
Preliminary Engineering
Construction Engineering
Contractor Payments
Total Estimated Project Cost
$ 3,700
$ 5,550
$38,000
$47.250
COST PARTICIPATION BREAKDOWN
Valley Park Drive
City of the Village of Clarkston
Project No. 51212
2/14/2012
5
Resolution #12119 May 2, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12119) May 17, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF THE VILLAGE OF CLARKSTON — VALLEY PARK DRIVE —
PROJECT NO. 51212
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $15,750 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51212.
3, This project is for the resurfacing of Valley Park Drive from the City Limit to Holcomb..
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$15,750
$15,750
$15,750
$15,750
„INIA/Ir E COMM4JTEIE
/441'
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #12119 May 17, 2012
Moved by Taub supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray; Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
TO 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17 th day of May, 2012.
E,Luz. 094.
Bill Bullard Jr., Oakland County