HomeMy WebLinkAboutResolutions - 2012.05.17 - 20238PLANNING AND BUILDING COMMITTEE
REPORT (MISC. #12034) May 17, 2012
BY: Planning and Building Committee, John Scott, Chairperson
IN RE: MR #12034 — BOARD OF COMMISSIONERS — APPROVAL TO WEBCAST
BOARD OF COMMISSIONERS' BOARD AND COMMITTEE MEETINGS AND
CONTINUATION OF WEBCASTING AD HOC COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-titled
resolution on May 8, 2012, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Gosselin and Nuccio absent.
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MISCELLANEOUS RESOLUTION I12034 February 16, 2012
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS — APPROVAL TO WEBCAST BOARD OF COMMISSIONERS'
BOARD AND COMMITTEE MEETINGS AND CONTINUATION OF WEBCASTING AD HOC
COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has expressed interest in broadcasting board
and committee meetings to support government transparency and accountability; and
WHEREAS Miscellaneous Resolution #11005 established a Webcasting Ad Hoc Committee to study and
report back on the most effective method of broadcasting its meetings; and
WHEREAS the Fiscal Year 2011-2013 budget has an appropriation for broadcasting meetings; and
WHEREAS the VVebcasting Ad Hoc Committee worked with staff from Purchasing and Information
Technology to issue an RFP and evaluate the submitted proposals in accordance with Oakland County
purchasing procedures; and
WHEREAS Purchasing is recommending Sound Que Productions as the webcasting vendor; and
WHEREAS the VVebcasting Ad Hoc Committee is concurring with the recommendation from Purchasing
and is recommending that the Board of Commissioners enter into a one (1) year contract with Sound Que
Productions, with the scope of services outlined in the attached contract; and
WHEREAS it is also recommended that the Board of Commissioners authorize the continuation of the
VVebcasting Ad Hoc Committee for the purpose of reviewing the performance of the webcasting vendor
and report back to the General Government Committee after six (6) months and prior to the end of the
one (1) year contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
accepts and authorizes moving forward to finalize a contract with Sound Que Productions for a period of
one (1) year for the purpose of webcasting the meetings of the Board of Commissioners and its
Committees, under the terms and scope of services negotiated by the Purchasing Division and approved
by Corporation Counsel.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes the
continuation of the Webcasting Ad Hoc Committee to review the performance and quality of services
provided by the vendor, receive feedback from residents and report back to the General Government
Committee at least twice during the term of the one-year contract.
BE IT FURTHER RESOLVED that the Oakland County Chairperson, or his designee, is authorized to
sign the contract with Sound Que Productions, and any related documents, on behalf of the Board of
Commissioners to consummate this agreement.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #12034 February 16, 2012
The Chairperson referred the resolution to the Planning and Building Committee and the Finance
Committee. There were no objections.
FINANCE COMMITTEE
FISCAL NOTE (MISC. #12034)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS — APPROVAL TO WEBCAST BOARD OF
COMMISSIONERS' BOARD AND COMMITTEE MEETINGS AND CONTINUATION OF
WEBCASTING AD HOC COMMITTEE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. This resolution accepts and approves a one (1) year contract with Sound Que
Productions to webcast the meetings of the Board of Commissioners and its
Committees under the terms and scope of services negotiated by the Purchasing
Division and approved by Corporation Counsel.
2. Total costs for the webcasting contract for one year is $50,660.
3. Sufficient funds are available in the Non-Departmental Legislative Expense
account to cover the cost for the Webcasting contract for FY 2012. Should the
contract be expanded or continued beyond such time, the Board has agreed to
fund the contract from within their budget.
4. No budget amendment is required.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Quarles absent.
HEREBY APPROVE THE FOREGOING RESOLUTION
Resolution #12034 May 17, 2012
Moved by Long supported by McGillivray the resolution (with fiscal note attached) be adopted.
Moved by Long supported by McGillivray the Planning and Building Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic, Covey. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17 th day of May, 2012.
,94
Bill Bullard Jr., Oakland County