HomeMy WebLinkAboutResolutions - 2012.06.07 - 20260MISCELLANEOUS RESOLUTION #12153 June 7, 2012
By: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY ESTABLISHMENT OF A COMPREHENSIVE LT.
SERVICES INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the State of Michigan has encouraged governmental entities to share services with each
other for efficiency and cost savings, and has indicted that future payments from the State may be tied to the
achievement of savings; and
WHEREAS, the Oakland County Department of Information Technology has developed numerous
applications to more efficiently conduct governmental operations and would like to make certain applications
available to governmental bodies not only to share the County's services but also as a means of cost recovery;
and
WHEREAS, the Board of Commissioners has supported the Department of Information Technology's
strategic rollout of a comprehensive eGovernment program by approving the Access Oakland fee structure both
in Miscellaneous Resolution #03279 dated October 16, 2003 and Miscellaneous Resolution #07121 dated May
10, 2007; and
WHEREAS, the Department of Information Technology currently has Interlocal Agreements with public
bodies to provide Collaborative Asset Management System (CAMS) services which were approved by the Board
of Commissioners in Miscellaneous Resolution #08269 dated December 11, 2008, Miscellaneous Resolution #
11010 dated January 20, 2011, Miscellaneous Resolution # 11011 dated January 20, 2011, and Miscellaneous
Resolution #11099 dated May 19, 2011; and
WHEREAS, the Department of Information Technology would like to have the Board of Commissioners
approve a comprehensive Interlocal Agreement to enable it to make additional technology services available to
public bodies; and
WHEREAS, Corporation Counsel and the Department of Information Technology have developed the
attached Interlocal Agreement setting forth the terms under which I.T. will provide I.T. Services described in detail
in the Exhibits which are attached to the Agreement; and
WHEREAS, the Agreement contemplates the County providing up to seven I. T. Services and the
Exhibits include the appropriate fee structures when applicable; and
WHEREAS, the proposed Interlocal Agreement will require public bodies to accept the terms of the
Agreement and provide them with the flexibility to choose one or more of the 1.T. Services based upon their
needs; and
WHEREAS, the Interlocal Agreement currently contains Exhibits describing the I.T. Services of Online
Payments, Pay Local Taxes, Web Publishing Suite, Internet Service, Oaknet Connectivity and Email Service; and
WHEREAS there are three different Exhibit options available for Online Payments depending on the fee
sharing structure that may be used; and
WHEREAS, once the Department of Information Technology is ready to provide the additional service of
Health Portal it will present the Exhibit describing the Health Portal to the Board of Commissioners for review and
approval before it can be added to the Interlocal Agreement; and
WHEREAS, any additional services not specified in the Interlocal Agreement Will require approval by the
Board of Commissioners before they can be offered as part of the Agreement; and
WHEREAS, the municipalities signing the attached Interlocal Agreements may be charged annual
maintenance and support fees based on the I.T. Services chosen, the level of use, and whether the public body is
located in Oakland County; and
WHEREAS, the Oakland County Board of Commissioners is required under the Urban Cooperation Act of
1967 to approve Interlocal Agreements between the County and Public Bodies.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Interlocal Agreement and the offering of I.T. Services of Online Payments, Pay Local Taxes, Web
Publishing Suite, Internet Service, Oaknet Connectivity and Email Service, with fees described in the Exhibits,
and authorizes the Chairperson of the Board of Commissioners to sign the Agreements for any Michigan public
body that signs the Agreement.
BE IT FURTHER RESOLVED that a copy of any such signed Interlocal Agreement shall be provided to
the Elections Division of the Oakland County Clerk for transmission to the Office of the Great Seal of Michigan.
BE IT FURTHER RESOLVED that the Department of Information Technology will provide the list of public
bodies agreeing to the attached Interlocal Agreement along with its quarterly report to the Finance Committee.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potts and Crawford absent.
BE IT FURTHER RESOLVED that any budget adjustments required by new agreements will be
recognized in the quarterly forecast process and no budget amendment is recommended at this time.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE C011Mq-TEE
Resolution #12153 June 7, 2012
Moved by Nuccio supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
Discussion followed.
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted.)
FOREGOING RESCITION
A6TING PURSUANT TO 1973 PA i 2
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 7,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7 th day of June, 2012.
Bill Bullard Jr., Oakland County