HomeMy WebLinkAboutResolutions - 2012.06.21 - 20267Chairpon, ybv, the adoption of the foregoing Re.„5..d.t4pn.
I / -
Bill ID\i'vyer>,,D.L....seif?.4t 14
Miscellaneous Resolution #12164
BY: Commissioners Jim. Nash, District 15; Bill Dwyer, District 14
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CITY OF FARMINGTON HILLS - ORCHARD LAKE ROAD -
PROJECT NO. 50691
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road improvement Program to assist Oakland County's
cities, villages and townshios (CV7s) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized. its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund . Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the City of Farmington Hills, • along with the RCOC has identified a
project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of Farmington Hills and said appropriation has
been transferred to a project account; and
WHEREAS the City of Farmington Hills has demonstrated that it has authorized
its one-third (1/3) share of the funding for the Project and has executed a
contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tri-Party Road Improvement funding for the City of
Farmington Hills is $49,560.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Farmington Hills and
authorizes the release of Tri-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of Farmington Hills.
Board of Road Commissioners
Ronald i. Fowkes
Commissioner
Gregory C. Jarnian
G. Kolar, P.E.
. rector
y Piatrowicz TaE. warK, .
e
Enclosure
Z=2=7R
W55/
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE."
May 10, 2012
Ms. Pamela Smith, Clerk
City of Farmington Hills
31555W. Eleven Mile Road
Farmington Hills, MI 48336-1165
Re: PROJECT NO. 50691, ORCHARD LAKE ROAD
THIRTEEN MILE ROAD TO FOURTEEN MILE ROAD
Dear Ms. Smith:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, May 10, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
Ism
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
for OAKLAND CO
mow Amor ampuro
Recommended for Board fsxrov
c-/-3//z-
Thomas G. Oust, P.E.
Director of Engin: :ring
/je
Attachments
J_
Quality Life through Good Roads "We Care"
Inter-Departmental Memorandum
PROGRAMMING DIVISION
Ic-
DATE: April 30, 2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel . /,evi
Programming Supervisor
SUBJECT: PROJECT NO 50691, ORCHARD LAKE ROAD
THIRTEEN MILE ROAD TO FOURTEEN MILE ROAD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Farmington Hills for the resurfacing of
Orchard Lake Road from Thirteen Mile Road to Fourteen Mile Road.
The estimated total cost of the project is $1,131,362 and will be partially funded with
Federal Surface Transportation Program Funds estimated in the amount of $834,000.
The remaining local share of $297,362 will be split between the City and the Board.
The City of Farmington Hills has elected to use the Tr-Party Program to fund their total
share of $148,681. Our total share is $198,242 and is in the FY12 budget.
The project is in the district of County Commissioner Jim Nash. The agreement is in our
standard approved format, and I recommend the Board approve the agreement and
authorize the Managing Director to execute the agreement on behalf of the Board.
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Orchard Lake Road
Thirteen Mile Road to Fourteen Mile Road
City of Farmington Hills
Board Project No. 50691
This Agreement, made and entered into this ' day of , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
resurfacing of Orchard Lake Road from Thirteen Mile Road to Fourteen Mile Road, as described
in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads
under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are
hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,131,362; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal program dollars under the Federal Surface Transportation Program Fund
in the amount of $834,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tr-Party Program funding in the amount of $148,681, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The estimated total LOCAL MATCH is $297,362 and shall be shared as follows:
a. The BOARD shall contribute $148,681 toward the LOCAL MATCH.
b. Tr-Party Program funding in the amount of $148,681.
c. Any PROJECT costs above the Tr-Party Program funding of $148,681 shall be
the responsibility of the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $24,780 (being 50% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement and after June 6, 2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $24,780 (being 50% of the COUNTY'S Tr-
Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
Orchard Lake Road
City of Farmington Hills
Project No. 50691
3/27/2012
- 2 -
6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for
the remaining 50% of the COMIV1UNITY'S total contribution, not to exceed $24,780.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $24,780.
8. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
9. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
3 Orchard Lake Road
City of Farmington Hills
Project No. 50691
3/27/2012
4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
CITY OF FARMINGTON HILLS
By 147
STEVE BROCK
PAMELA B. SMITH
Its CITY CLERK
Its
Orchard Lake Road
City of Farmington Hills
Project No. 50691
3/27/2012
Contractor Payments
Less Federal Funds
Total Estimated Local Share
$1,131,362
($834,000)
$297,362
FY06 Tr-Party Program
COMMUNITY
$25,572
BOARD I TOTAL
$25,572 I $76,716
COUNTY
$25,572
$21,460 I $64,380
$2,529 $7,585
$148,681 $148,681
$198,242 $297,362
$21,460
$2,528
$0
$49,560
$21,460
$2,528
$0
EXHIBIT A
TRI-PARTY PROGRAM
Orchard Lake Road
Thirteen Mile Road to Fourteen Mile Road
City of Farmington Hills
Board Project No. 50691
Resurfacing of Orchard Lake Road from Thirteen Mile Road to Fourteen Mile Road
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
FY07 Tr-Party Program
FY08 Tr-Party Program
Contribution
TOTAL SHARES I $49,560
-5 Orchard Lake Road
City of Farmington Hills
Project No. 50691
3/27/2012
Resolution #12164 June 7, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12164) June 21, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF FARMINGTON HILLS — ORCHARD LAKE ROAD —
PROJECT NO. 50691
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $49,560 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 50691.
3. This project is for the resurfacing of Orchard Lake Rd from Thirteen Mile Road to Fourteen Mile
Road.
4. -The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$49,560
$49,560
$49,560
$49,560
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #12164 June 21, 2012
Moved by Crawford supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Zack, Bosnic. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
ACTING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 21,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of June, 2012.
Bill Bullard Jr., Oakland County
