HomeMy WebLinkAboutResolutions - 2012.06.21 - 20269Miscellaneous Resolution #12165
BY: Commissioner Bob Hoffman, District 2
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CHARTER TOWNSHIP OF HIGHLAND - COOLEY LAKE ROAD -
PROJECT NO 51142
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Fri-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Fri-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous
Resolution 410045, provides that any Oakland County appropriation in support
of the Tri-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Fri-Party Program designation account; and
WHEREAS the Charter Township of Highland, -along with the RCOC has identified
a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Charter Township of Highland and said appropriation
has been transferred to a project account; and
WHEREAS the Charter Township of Highland has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third. (1/3) share of the Fiscal Year 2012
authorized amount of Tr-Party Road. Improvement funding for the Charter
Township of Highland is $5,020.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board. of Commissioners
hereby approves the project submitted by the Charter Township of Highland and
authorizes the release of Tr-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Charter Township of Highland,
Chairperson, T move the adoption of the foregoing Resolution.
Bob Hoffman, District 2
.Soard cef itryrnissioners
Dert:i .
, Gary
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
0 '2_
004
l'41;AfISS/0,
for ()MLA • cooly
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE."
May 24, 2012
Mrs. Mary McDonell, Clerk
Charter Township of Highland
205 N. John Street
Highland, MI 48357
Re: PROJECT NO. 51142, COOLEY LAKE ROAD
EAST OF DUCK LAKE ROAD TO MYSTIC VALLEY
Dear Mrs. McDonell:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, May 24, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. VVierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Quality Life through Good Roads "We Care"
A=TRadliAC
°A/1'1W S 574:›Ar
for OAKLAND COUNTY
/je
Attachments
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 15, 2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noecher72)/4
Programming Supervisor
SUBJECT: PROJECT NO. 51142, COOLEY LAKE ROAD
EAST OF DUCK LAKE ROAD TO MYSTIC VALLEY
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Highland for the gravel road
paving of Cooley Lake Road from east of Duck Lake Road to Mystic Valley.
The estimated total cost of the project is $3,760,000 and will be partially funded with
Federal Surface Transportation Program Funds estimated in the amount of $2,700,000.
The Board will contribute $700,000 toward the local match of $1,060,000 and the
remainder will be shared between the Charter Townships of Commerce, Highland,
Milford, and White Lake. This agreement is with the Charter Township of Highland and
they have elected to use $15,060 in Tr-Party Program funds along with a contribution of
$4,940 to fund their $20,000 share. Our total estimated share is $807,882 and is in the
FY12 budget.
The project is in the districts of County Commissioners Bob Hoffman, Jim Runestad,
and Christine Long. The agreement is in our standard approved format, and I
recommend the Board approve the agreement and authorize the Managing Director to
execute the agreement on behalf of the Board.
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Cooley Lake Road
East of Duck Lake Road to Mystic Valley
Charter Township of Highland
Board Project No. 51142
This Agreement, made and entered into this l'OrAik, day of )\.Ael , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Highland, hereinafter
referred to as HIGHLAND, provides as follows:
WHEREAS, the BOARD, HIGHLAND, the Charter Township of White Lake, hereinafter
referred to as WHITE LAKE, the Charter Township of Milford, hereinafter referred to as
MILFORD, and the Charter Township of Commerce, hereinafter referred to as COMMERCE, in
cooperation with the Michigan Department of Transportation, hereinafter referred to as MDOT,
have programmed the gravel road paving of Cooley Lake Road from east of Duck Lake Road to
Mystic Valley, as described in Exhibit "A", attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD, which improvements are
hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $3,760,000; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal program dollars under the Federal Surface Transportation Program fund
in the amount of $2,700,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, HIGHLAND'S share of said LOCAL MATCH involves certain designated and
approved funding in accordance with the Tr-Party Program, in the amount of $15,060 which
2
amount shall be paid through equal contributions by the BOARD, HIGHLAND, and the Oakland
County Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all of the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between HIGHLAND and the BOARD that:
1. HIGHLAND, WHITE LAKE, MILFORD, AND COMMERCE approve of the PROJECT,
declare its public necessity, and authorizes the BOARD and MDOT to perform or cause
to be performed, and complete the PROJECT along with all administration in reference
thereto.
2. The PROJECT shall include construction engineering, force account, and total
payments to the contractor.
3. The estimated total LOCAL MATCH is $1,060,000 and shall be shared as follows:
a. The BOARD shall contribute $700,000 toward the LOCAL MATCH.
b. The remaining LOCAL MATCH amount of $360,000 shall be shared between the
BOARD and the aforementioned communities, as detailed in Exhibit A.
c. HIGHLAND has agreed to partially fund their $20,000 share of the LOCAL MATCH
using Tr-Party Program funds in the amount of $15,060 along with a contribution
of $4,940.
4. Upon execution of this agreement, the BOARD shall submit an invoice to HIGHLAND in
the amount of $4,980 (being 50% of HIGHLAND'S Tr-Party contribution and 50% of
HIGHLAND'S contribution).
Cooley Lake Road
Charter Township of Highland
Project No. 51142
4/12/2012
5. After execution of this agreement and after May 17, 2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $2,510 (being 50% of the COUNTY'S Tr-Party
contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice HIGHLAND for the
remaining 50% of HIGHLAND'S total contribution, not to exceed $4,980.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $2,510.
8. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
9. Upon receipt of said invoice(s), HIGHLAND and the COUNTY shall pay to the BOARD
the full amount thereof, within thirty (30) days of such receipt.
3 Cooley Lake Road
Charter Township of Highland
Project No. 51142
4/12/2012
4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
CHARTER TOWNSHIP OF HIGHLAND
f
By
Its
Its
A r/ Its
Cooley Lake Road
Charter Township of Highland
Project No. 51142
4/12/2012
Contractor Payments
Construction Engineering
Force Account
Less Federal Funds
Total Estimated Project Cost
$3,350,000
$ 375,000
$ 35,000
($2,700,000)
$1,060,000
-5
EXHIBIT A
TRI-PARTY PROGRAM
Cooley Lake Road
East of Duck Lake Road to Mystic Valley
Charter Township of Highland
Board Project No. 51142
Gravel road paving of Cooley Lake Road from east of Duck Lake Road to Mystic Valley.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
I 1 I
MILFORD WHITE LAKE COMMERCE HIGHLAND COUNTY BOARD TOTAL
FY10 Tr-Party $ 0 $ 0 $ 0 $5,020 $ 5,020 $ 5,020 $ 15,060
FY11 Tr-Party $ 0 $27,570 $ 0 $ 0 $ 27,571 $ 27,571 $ 82,712
FY12 Tr-Party $6,666 $25,763 $42,860 $ 0 $ 75,290 $ 75,291 $ 225,870
Local Match $ 0 $ 0 $31,418 $4,940 $ 0 $ 0 $ 36,358
Contribution $ 0 $ 0 $ 0 $ 0 $ 0 $700,000 $ 700,000
TOTAL SHARES $6,666 $53,333 $74,278 $9,960 $107,881 $807,882 $1,060,000
Cooley Lake Road
Charter Township of Highland
Project No. 51142
4/12/2012
Resolution #12165 June 7, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12165) June 21, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CHARTER TOWNSHIP OF HIGHLAND — COOLEY LAKE ROAD —
PROJECT NO. 51142
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $5,020 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51142.
3. This project is for the gravel road paving of Cooley Lake Road from east of Duck Lake Road to
Mystic Valley,
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$5,020
$5,020
$5,020
$5,020
FINANCE C9MMITTEE
Ii
i"),;
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #12165 June 21, 2012
Moved by Crawford supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Zack, Bosnic. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
) J
HEREBY APPROVE THE FOREGOING RESOLLTION
ACTING PURL:.:„ TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 21,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of June, 2012.
LO-1L1 1.
Bill Bullard Jr., Oakland County