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Miscellaneous Resolution #12167
BY: Commissioner Helaine Zack, District 22
RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CHARTER TOWNSHIP OF ROYAL OAK - CONCRETE REPAIR -
PROJECT NO. 51401
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen.:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party
Road. Improvement Program. - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous
Resolution 410045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund. Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and
or township (CVT) have identified a project and the
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the
project and transferred saidrappropriation to a project account; and
3. The CVT has authorized. its 1/3 share of the funding for the project
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of Royal Oak, along with the RCOC has identified
a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Charter Township of Royal Oak and said appropriation
has been transferred to a project account; and
WHEREAS the Charter Township of Royal Oak has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland. County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tri-Party Road Improvement funding for the Charter
Township of Royal Oak is $56,594.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Royal Oak
and authorizes the release of Tr-Party Road Improvement Program funds from
the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Charter Township of Royal Oak.
Chairperson, I move the adoption of the foregoing Resolution.
and
The
Helaine ZackTETS-frict 22 Dis fi
wrunissioners
J. Fowkes
or slooer
Gregory C. Jam farp
Commissioner
Eric S. Wilson
Commis5ioner
Dennis
fv.kanaain ,
•:.14acz. P. E., P.T.O.E.
9ging Director
r: way Epginecr
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
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QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE."
May ?4, 2017
Ms. Gwendolyn Turner, Clerk
Charter Township of Royal Oak
21131 Garden Lane
Ferndale, MI 48220
Re: PROJECT NO. 51401, 2012 CONCRETE REPAIR PROGRAM
VARIOUS ROADS
Dear Ms. Turner:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, May 24, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
1):)LLA-H.4 1
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Ihornas G. Blust,
-7 1r of Enoint-tairm
Quality Life through Good Roads "We Care"
for OAKLAND couNTV
Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 11,2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel TOO
Programming Supervisor
SUBJECT: PROJECT NO. 51401, 2012 CONCRETE REPAIR PROGRAM
VARIOUS ROADS
CHARTER TOWNSHIP OF ROYAL OAK
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Royal Oak for concrete repair on
various roads within the township.
The Charter Township of Royal Oak has elected to use the Tr-Party Program to fund
the estimated total project cost of $169,781. Our share is estimated to be $56,593 and
is in the FY12 budget.
The project is in the district of County Commissioner Helaine Zack. The agreement is in
our standard approved format, and I recommend the Board approve the agreement and
authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
COST PARTICIPATION AGREEMENT
2012 Concrete Repair Program
Charter Township of Royal Oak
Board Project No. 51401
This Agreement, made and entered into this 2W, day of IkKV-( , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Royal Oak, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed concrete repair work
on various county roads, as described in Exhibit "A", attached hereto, and made a part hereof,
which improvements involve roads under the jurisdiction of the BOARD and within the
COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $169,781; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $169,781, which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The estimated total PROJECT cost of $169,781 shall be funded as follows:
a. Tr-Party Program funding shall not exceed the $169,781.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $56,594 (being 100% of the COMMUNITY'S Tr-Party
contribution).
5. Upon execution of this agreement and after June 6, 2012, the BOARD shall submit an
invoice to the COUNTY in the amount of $56,594 (being 100% of the COUNTY'S
Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
- 2 - 2012 Concrete Repair Program
Charter Township of Royal Oak
Project No. 51401
3/29/2012
Its
Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its Managing Director
CHARTER TOWNSHIP OF ROYAL OAK
- 3 - 2012 Concrete Repair Program
Charter Township of Royal Oak
Project No. 51401
3/29/2012
Contractor Payments $169,781
EXHIBIT A
TRI-PARTY PROGRAM
2012 Concrete Repair Program
Charter Township of Royal Oak
Board Project No. 51401
Concrete repair on various county roads.
ESTIMATED PROJECT COST
COST PARTIcIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY04 Tr-Party Program $6,622 $6,623 $6,623 $19 ,868
FY05 Tr-Party Program $8,171 $8,170 $8,171 $24,512
FY06 Tr-Party Program $8,594 $8,594 $8,593 $25,781
FY07 Tr-Party Program $8,174 $8,174 $8,174 $24,522
FY08 Tr-Party Program $8,168 $8,167 $8,167 $24,502
FY09 Tr-Party Program $8,165 1 $8,165 $8,165 $24,495
FY10 Tr-Party Program I$3,273 I $3,273 $3,272 $9,818
FY11 Tr-Party Program $3,318 I $3,318 $3,318 $9,954
FY12 Tr-Party Program $2,109 $2,110 $2,110 $6,329
TOTAL SHARES $56,594 $56,594 $56,593 $169,781
- 4 - 2012 Concrete Repair Program
Charter Township of Royal Oak
Project No. 51401
3/29/2012
Resolution #12167 June 7, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12167) June 21, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CHARTER TOWNSHIP OF ROYAL OAK — CONCRETE REPAIR —
PROJECT NO. 51401
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI!-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $56,594 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51401.
3. This project is for the concrete repair work on various county roads.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$56,594
$56,594
$56,594
$56,594
FIN,)NCE C911/1.,1y1ITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #12167 June 21, 2012
Moved by Crawford supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Zack, BhRnin. (71)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
\PPROVE THE FOREGONG
ACING PURSUANT TO 1973 PA 139
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 21,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of June, 2012.
LQQ i.
Bill Bullard Jr., Oakland County