HomeMy WebLinkAboutResolutions - 2012.06.21 - 20272Chairper move UD,e'madopten of the) foregoing Resolution.
; District 22
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Nanty- L District 23
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Miscellaneous Resolution # 12169
BY: Commissioners Janet Jackson, District 21; Helaine Zack, District 22;
Nancy I. Quarles, District 23
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CITY OF SOUTHFIELD - LAHSER ROAD - PROJECT NO.
50161
TO: Oakland. County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Beard of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVIs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
I. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized. its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the City of Southfield, along with the RCOC has identified a project
and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of Southfield and said appropriation has been
transferred to a project account; and
WHEREAS the City of Southfield has demonstrated that it has authorized its
one-third (1/3) share of the funding for the project and has executed a
contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tr-Party Road Improvement funding for the City of
Southfield is $157,925.
NOW THEREFORE BE IT RESOLVED that
hereby approves the project submitted
authorizes the release of Tr-Party Road
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County
the Oakland County Board of Commissioners
by the City of Southfjeld
Program funds from. Improvement
and
the
Clerk is requested to forward
copies of this resolution to the Road. Commission for
County Fiscal Services and the City of Southfield.
Oakland County, Oakland
J, Fawkes
:sioner
-gory C. Jai-Wilk-1
:7 -.)7fn:;sintier
WilS0f1
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
A j
((2. cp
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
WE CARE,"
May 24, 2012
Road Commissioners
Ms. Nancy Banks, Clerk
City of Southfield
26000 Evergreen Road
Southfield, MI 48037
Re: PROJECT NO. 50161, LAHSER ROAD
11 MILE ROAD 10 12 MILE ROAD
Dear Ms. Banks:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, May 24, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2900 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia Z. Ofierzbicld
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Quality Life through Good Roads "We Care"
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 11,2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel
Programming Supervisor
SUBJECT: PROJECT NO. 50161, LAHSER ROAD
11 MILE ROAD TO 12 MILE ROAD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Southfield for the reconstruction of Lahser Road
from 11 Mile Road to 12 Mile Road.
The estimated total cost of the project is $5,700,000 and will be partially funded with
Federal Surface Transportation Program Funds estimated in the amount of $4,250,000.
The remaining local match of $1,450,000 will be funded with $473,774 in Tr-Party
funds, a $26,226 contribution from the City of Southfield, and a $950,000 contribution by
the Board. Our estimated total share is $1,107,924 and is in the FY12 budget.
The project is in the districts of County Commissioner Janet Jackson. The agreement is
in our standard approved format, and I recommend the Board approve the agreement
and authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Lahser Road
11 Mile Road to 12 Mile Road
City of Southfield
Board Project No. 50161
This Agreement, made and entered into this 2.Lf-Ot, day of , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Southfield, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
reconstruction of Lahser Road from 11 Mile Road to 12 Mile Road, as described in Exhibit "A",
attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $5,700,000; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal program dollars under the Federal Surface Transportation Program Fund
in the amount of $4,250,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tri-Party Program funding in the amount of $473,774, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
2
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include construction engineering, force account, and total
payments to the contractor.
3. The estimated total LOCAL MATCH is $1,450,000 and shall be shared as follows:
a. The BOARD shall contribute $950,000 toward the LOCAL MATCH.
b. The COMMUNITY shall contribute $26,226 toward the LOCAL MATCH.
c. Tr-Party Program funding in the amount of $473,774.
d. Any PROJECT costs above the Tr-Party Program funding of $473,774 and the
COMMUNITY contribution of $26,226 will be funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $92,076 (being 50% of the COMMUNITY'S Tr-Party
contribution as well as 50% of the COMMUNITY'S contribution).
5. After execution of this agreement, the BOARD shall submit an invoice to the COUNTY
in the amount of $78,963 (being 50% of the COUNTY'S Tr-Party contribution) on
May 17, 2012.
Lahser Road
City of Southfield
Project No. 50161
2/27/2012
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for
the remaining 50% of the COMMUNITY'S total contribution, not to exceed $92,075.
7. As costs of the PROJECT are incurred, the BOARD shall invoice the COUNTY for the
remaining 50% of the COUNTY'S Tr-Party contribution not to exceed $78,962.
8. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
9. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
3 Lahser Road
City of Southfield
Project No. 50161
2/27/2012
—
By c- çJ
'1
•.;
Nancy L.M:\Banks
By =
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
CITY ORSOUTHFIELD
By
Brenda L. Lawrence
Its
Its Mayor
Its City Clerk
4 Lahser Road
City of Southfield
Project No. 50161
2/27/2012
EXHIBIT A
TRI-PARTY PROGRAM
Lahser Road
11 Mile Road to 12 Mile R^nri
City of Southfield
Board Project No. 50161
Reconstruction of Lahser Road from 11 Mile Road to 12 Mile Road.
ESTIMATED PROJECT COST
Contractor Payments
Construction Engineering
Force Account
Less Federal Funds
Total Estimated Project Cost
$5,000,000
$ 600,000
$ 100,000
($4,250,000)
$1,450,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY09 Tr-Party Program $ 60,000 . $ 60,000 $ 60,000 $ 180,000
FY11 Tr-Party Program $ 47,974 $ 47,974 $ 47,973 $ 143,921
FY12 Tr-Party Program $ 49,951 $ 49,951 $ 49,951 $ 149,853
Contribution $ 26,226 $ 0 $ 950,000 $ 976,226
TOTAL SHARES $184,151 $157,925 $1,107,924 $1,450,000
5 Lahser Road
City of Southfield
Project No. 50161
2/27/2012
Resolution #12169 June 7, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12169) June 21, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF SOUTHFIELD LAHSER ROAD — PROJECT NO. 50161
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $157,925 is available in the General Fund Designated Fund Balance for Tr-Party
2012 and prior funding (account #383510) for project 50161.
3. This project is for the reconstruction of Lahser Road from 11 Mile Road to 12 Mile Road,
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$157,925
$157,925
$157,925
$157,925
FJPIAFE COy1.1111ITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #12169 June 21, 2012
Moved by Crawford supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Zack, Bosnic. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 21,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of June, 2012.
FIL.12iL ei).1z4_,,1 094,
Bill Bullard Jr., Oakland County