HomeMy WebLinkAboutResolutions - 1992.06.11 - 20321. June 11, 1992
MISCELLANEOUS RESOLUTION # 92132
BY: PUBLIC SERVICES COMMITTEE, JOHN P. MCCULLOCH, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION-STUDENT INTERN/CASE AIDE GRANT ACCEPTANCE (2nd
EXTENSION)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the original application for the Student Intern/Case Aide Grant
(Probation Enhancement Grant) requested a funding level of $69,140, to cover the
period October 1, 1991 through September 30, 1992; and
WHEREAS the Michigan Department of Corrections awarded funding in the
amount of $23,948 for this grant, which was adopted by the Oakland County Board
of Commissioners on February 12, 1992 to cover the period October 1, 1991 through
March 31, 1992; and
WHEREAS the Michigan Department of Corrections extended funding for this
grant in the amount of $7,983 for the period April 1, 1992 through May 31, 1992, as
approved by the Board of Commissioners on May 7, 1992; and
WHEREAS additional funding in the amount of $7,983 has been awarded to the
County from the Michigan Department of Corrections to cover an extended period of
June 1, 1992 through July 31, 1992; and
WHEREAS the attached contract was prepared by the State prior to the
County's acceptance of the April 1, 1992 through May 31, 1992 extension, thus
reflecting both periods (4/1/92 - 5/31/92, $7,983; and 6/1/92 - 7/31/92, $7,983),
which totals $15,966; and
WHEREAS, having already accepted the $7,983 for the period April 1, 1992
through May 31, 1992, there only needs to be an acceptance of the additional funding
of $7,983 for the extended period of June 1, 1992 through July 31, 1992, which now
reflects a total award (10/1/91 - 7/31/92) of $39,914 (see attached schedule for
details); and
WHEREAS the additional funding for $7,983 is approximately a sixty-seven
percent (67%) variance from the original grant award for $23,948; and
WHEREAS the grant award contract has been reviewed and approved as to
legal sufficiency by the Office of Corporation Counsel; and
WHEREAS this program is 100% state funded and does not obligate the County
to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accept the extension of the 1991-1992 Student Intern/Case Aide Grant
(Probation Enhancement Grant) in the amount of $7,983, for a total of $39,914.
BE IT FURTHER RESOLVED that the future level of service including
personnel, be contingent upon the level of state funding available for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized
to execute the grant agreement and to approve amendments and extensions up to
fifteen (15) percent variance from the award, consistent with the agreement as
originally approved.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC S
I HEREBY APPROVE THE FOREGOING RESOLUTION
lidlo--
Dale
, RVIC1 S COMMITTEE
itilAt- Daniel T. Murphy, Coun1y Exe
SCHEDULE
OAKLAND COUNTY, MICHIGAN
DEPARTMENT OF PUBLIC SERVICES
CIRCUIT COURT PROBATION
STUDENT INTERN/CASE AIDE GRANT FINANCIAL ANALYSIS
1991-1992 GRANT APPLICATION VERSUS 1991-1992 AWARD
1990/1991
Account Account Application 1990/1991
Number Name Budget * Award ** Variance
1001 Salaries-Reg. $60,000 $ 33,547 ($26,453)
3409 Indirect Costs 4,140 3,867 ( 273)
3574 Personal Mileage 5,000 _r 2,500 (2,500)
TOTAL $69,140 $ 39,914 ($29,226)
* Application request is for the period 10/1/91 - 9/30/92
** Award granted 10/1/91 - 7/31/92
The following is a list of the 1991/92 grant acceptances for this program by the
Board of Commissioners (The dates listed reflect the date of adoption).
MR # DATE AMOUNT PERIOD
MR #92022 2/6/92 $23,948 10/1/91 - 3/31/92
NIM #92083 5/7/92 $ 7,983 4/1/92 - 5/31/92
Prepared by Budget Division - LS
May 27, 1992
AMENDMENT TO
AGREEMENT BETWEEN
THE STATE OF MICHIGAN
AND
OAKLAND COUNTY
COMMUNITY SERVICE PROGRAM
Federal Identification Number: #38-6004876
Section 4, and Section 5 of the agreement made and entered into on December 4, 1991, by and
between the State of Michigan, Office of Community Corrections (OCC), hereafter referred to
as the STATE, and Oakland County, Community Service Program, 1200 N. Telegraph Rd., North
Office Building, Pontiac, MI 48053, hereafter referred to as the CONTRACTOR are hereby
amended to read as follows:
Section 4 - PERIOD OF PERFORMANCE
The term of this agreement shall be from October 1, 1991 to July 31, 1992.
Section 5 - COMPENSATION
The STATE agrees to provide payment to the CONTRACTOR for allowable costs incurred
during the performance of this contract. The maximum amount payable to the CONTRACTOR
under this agreement is $39,914.
Allowable costs are identified in the attached Budget Summary (Attachment B). The
CONTRACTOR must secure the approval of OCC prior to the purchase of any equipment.
Payments are subject to, and contingent upon, availability of funding from the legislature and/or
executive branches. Payments may be limited, discontinued, or eliminated if the legislature fails
to appropriate sufficient funds, or if an executive order, directive, or departmental decision limits,
discontinues, or eliminates the ability of the STATE to make such payments.
Payment for services shall be in accordance with the following schedule and terms:
1. The CONTRACTOR shall receive an advance payment in an amount equal of two
month's funding upon signing of this Agreement.
2. Subsequent payments, if applicable, shall be based on the CONTRACTOR'S approved
budget and reported expenditures.
Date Authorized Signature Date Ronald E. Kivi
Deputy Director
Account Number
110-47-2249 6163
Cost Center
AMENDMENT TO CONTRACT BETWEEN ocd AND
OAKLAND COUNTY, COMMUNITY SERVICES PROGRAM
Page 2
3. Any unexpended and non-encumbered funds shall be returned to the STATE within 30
days after the termination date of the contract. Returned funds shall be in the form of a
check made payable to the STATE OF MICHIGAN and mailed to:
Office of Community Corrections
Grandview Plaza Building
P.O. Box 30003
Lansing, MI 48909
All other conditions in the agreement covering the period October 1, 1991 to November 30, 1991
and entered into on December 4, 1991, as amended, shall remain in effect.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this agreement to
be executed by their respective officers duly authorized to do so.
OFFICE OF COMMUNITY CORRECTIONS OAKLAND COUNTY
Signature of Witness Date Signature of Witness Date
*****************************************************************
FOR INTERNAL USE ONLY
Enter the account number and cost center to which this contract will be charged:
VIEV ED i;:.1) AFFROVED
!I S TO LEGAL FFICIENa , Deo riment of otkm Counsel /
, -A-A/J-•k-
,—.1 Linde E. ottelerts111, FIlit Wriest
Doted -1-11--A2-4"/ 0- IC5 1—
9263CCG2.CSP
ATTACHMENT B
Budget Summary
October 1, 1991 - July 31, 1992
Oakland Community Service Program
October- April-
March July TOTAL
Student Interns/Aides $19,548 $13,999 $33,547
Travel 1,500 1,000 2,500
Administration 2,900 967 3,867
TOTAL $23,948 $15,966 $39,914
) 2
) 3
) 4
) 5
June 11, 1992
FISCAL NOTE (Misc. 92132)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/CIRCUIT COURT PROBATION
DIVISION - STUDENT INTERN/CASE AIDE GRANT ACCEPTANCE (2nd
EXTENSION) - MISCELLANEOUS RESOLUTION #
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscellaneous Resolution # and finds:
1) The original application for the Student Intern/Case Aide
Grant (Probation Enhancement Grant) requested a funding
level of $69,140, to cover the period of October 1, 1991
through September 30, 1992.
The Michigan Department of Corrections awarded funding in
the amount of $23,948 to cover the period of October 1,
1991 through March 31, 1992.
The Michigan Department of Corrections extended funding
for this grant in the amount of $7,983 for the period
April 1, 1992 through May 31, 1992, for a total award of
$31,931.
Additional funding in the amount of $7,983 has been
awarded to the County from the Michigan Department of
Corrections to cover the period of June 1, 1992 through
July 31, 1992, for a new total of $39,914.
The attached contract reflects an award of $15,966, of
which $7,983 has already been awarded and approved by the
Board of Commissioners (5/7/92) to cover the period April
1, 1992 through May 31, 1992.
6) Therefore, only the remaining $7,983, which covers the
period June I, 1992 through July 31, 1992, needs to be
approved by the Board of Commissioners.
7) A schedule comparing the grant application and the grant
awards (original and extended amounts) is attached.
8) This grant is 100% State funded and does not obligate the
County to any further commitment.
9) Future level of service, including personnel, will be
contingent upon the level of State funding available for
this program.
10) The following budget amendments are recommended:
Revenue
3-27374-179-01-00-2185 Grant Revenue $7,983
Expenses
4-27374-179-01-00-1001 Salaries $6,516
4-27374-179-01-00-3409 Indirect Costs 500
4-27374-179-01-00-3574 Travel 967
$7,983
$ -0-
FINANCE COMMITTEE
LAVE\CCP\PROBENH4.FN
Misc. 92132 June 11, 1992
Moved by McCulloch supported by Moffitt the resolution be adopted.
AYES: Moffitt, Oaks, Obrecht, Palmer, Pappageorge, Pernick, Price, Schmid,
Serra, Skarritt, Wolf, Aaron, Bishop, Caddell, Crake, Ferrens, Gosling, Huntoon,
Jensen, Johnson, Krause, Law, McConnell, McCulloch, McPherson, Millard. (26)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland
County Board on Commissioners on June 11, 1992, with the original record thereof now
remaining in may office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 11th day of ..,aune , 1992.
/ .
Lynn D. Allen, County Clerk