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HomeMy WebLinkAboutResolutions - 1963.06.13 - 20338regular At a epee-ira-I meeting of the Board of Supervisors of the County of Oakland, Michigan, held in the Supervisors Room, 4 1 Lafayette Street in the City of Pontiac, Michigan, at nn10.n o'clock A. M. , Eastern Standard Time on June 13, 1963 9 :30 Present: Allerton, Alward, Bachert, Beecher, Bloe, Bonner, Calhoun, Campbell, James Carey, John Carey, Case, Charteris, Cheyz, Cooley, Cummings, Davids, Davis, Dewan, Dohany, J.W.Duncan, Durbin, Edward, Edwards, Fouts, Frid, Gabler, Goodspeed, Hall, Hamlin, Heacock, Horton, Huber, Wallace Hudson, Hursfall, Ingraham, Jackson, Kennedy, Kephirt, Knowles, Lahti, Lessiter, Levin, MacDonald, McAleer, McCartney, McGovern, Melchert, Menzies, Michrina, Miller, Mitchell, Moore, OtDonoghue, Oldenburg, Osgood, Potter, Rehard, Reiner, Scramlin, Slavens, Smith, Solley, Stephenson, Tapp, Taylor, They, Tinsman, Yell, Wagner, Webber, Wood, Yockey. (72) Absent: Brickner, Clarkson, Demute, WM. Duncan, Ewart, Forbes, Hagstrom, Hoard, WM. Hudson, Levinson, Love, Marshall, Seeterlin. (13) Mr. Calhoun advised the Board that a Grant Offer in the amount of $111,400. 00, or 50% of the eligible project cost, whichever is the lesser, has been received from the United States of America, acting by and through the Regional Director of Community Facilities, for the construction of the Farmington Sewage Disposal System, Sylvan Manor Arm and that said Grant Offer including Exhibit "A" and Exhibit "B" containing the Special Conditions and the Terms and Conditions had been previously mailed to all members of the Board of Supervisors. Further, that the Board of Public Works recommends acceptance of said Grant Offer to the Board of Supervisors. Grant Offer, Exhibit "A" and Exhibit "B" are as follows: wagensnarvairamvwsveorscoaasenreorageosswasorressotargiml isymilailsnI110.1010.110011 9 nal Director of Community Facilities CFA-1121 (2-63) HOUSING AND DOVE FINANCE AGENCY COMMUNITY FACILITIES ADMINISTRATION ACCELERATED PUBLIC WORKS PROGRAM Project No. Offer Date MAY 3 i &si Contract No H(402)-1161 GRANT OFFER Subject to the Terms and Conditions, dated 11-62 attached hereto and made a part hereof as Exhibit "A," and the Special Conditions attached hereto and made a part hereof as Exhibit 7B," the Housing and Home Finance Agency,) hereinafter referred to as the Government, hereby offers to make a grant of $ 111 94v° or 50 percent of the eligible project cost, whichever is the lesser, to County of Oakland, Michigan (herein called the "Applicant"), in order to aid in financing the construction of essential public works or facilities presently estimated to cost $ 222,800 consisting of the construction of a Se7,Ter System to Ferve an area for 315 in Township consiETang of apEroximate -17,45:j '14.ine feet of sewers; (herein called the "Project"): provided, that in the event the actual eligible Project cost as determined by the Government upon completion is less than $ 222,800 . the amount of the grant shall be reduced so that the grant amount shall not exceed the above percentage of the actual eligible project cost. Upon acceptance, thes Offer, together with the Terms and Conditions and the Special Conditions referred to, shall become the "Grant Agreement." Prior to disbursement of any Government grant monies hereunder, the Applicant shall have the right to terminate this Grant Agreement effective fifteen days after giving notice of termination to the Government. The Government shall have the right to terminate this Grant Agreement, effective upon fifteen days notice thereof to the Applicant, whenever it determines that the Applicant has failed to proceed' promptly with the construction and financing of the project. This Offer must be accepted within fifteen days from the date of receipt. Housing and Home Finance Agency Community Facilities Administration Editions Obsolete EXESIT HOUSING AND HOME FINANCE AGENCY -- - COMMUNITY FACILITIES ADMINISTRATION CFA-1120 (11-62) TERMS AND CONDITIONS Constituting Part of the Grant Agreement Providing For the Financing and Construction of Public Works or Facilities Under Title II of the Housing Amendments of 1955, as Amended by the Public Works Acceleration Act, Public Law 87-658. Section 1. Definitions. As used in these Terms and Conditions: "Government" means the United States of America. "Project" means the Public Works or Facilities covered by the Grant Agreement. "Grant Agreement" means the contract between the Government and the Applicant covering the Project and includes bath these Terms and Conditions and other con- tract instruments. "Applicant" means the public entity designated in the Grant Agreement. "Project Costs" means the cost of construction work for the Project, cost of necessary architectural/ engineering services, legal, administrative and clerical costs, cost of land acquisition, necessary travel expenses, interest during construction and de- velopment, and other necessary miscellaneous expenses, all as determined by the Government. "Eligible Project Costs" means Project Costs less the costs of land, rights-of-way, initial operating supplies and equipment with the exception of those items directly or reasonably required for the completion of construction, planning financed by a Planning Advance under Section 702 of the Housing Act of 1954, as amended, and any other ineligible miscellaneous expenses, all as determined by the Government. ''Depository Bank" means a bank or trust company which is a member of the Federal Deposit Insurance Corporation. Section 2. Prerequisites to Government's Obligations, The Government shall be under no obliga- tion to disburse funds under the Grant Agreement if: • (a) Representations. Any representation made by the Applicant to the Government in connection with the application shall be incorrect or incomplete in any material respect, or the Govern- ment determines that the Applicant has failed to proceed promptly with Project financing or construction; (b) Concurrence by Government. The Applicant, having submitted to the Government any of the documents mentioned in Section 10 hereof which under the established procedures require the Government's prior approval, shall have proceeded to make related expenditures or incur re- lated obligations without having been advised by the Government that the same are satisfactory; It being the purpose of this provision to insure that no action will be taken in the development of the Project which would result in legal or contractual violation rendering it impossible for the Government to make the grant hereunder or for the parties to accomplish the objects of the Grant Agreement; (c) Prohibited Interests. If any official of the Applicant who is authorized in such capacity and on behalf of the Applicant to negotiate, make, accept or approve, or to take any part in negotiating, making, accepting, or approving any architectural, engineering, inspection, construction, materials, supply, or equipment contractor any subcontract in connection with the construction of the Project, shall become directly or indirectly interested personally in any such contract or subcontract, or if any official, employee, architect, attorney, engineer or inspector of or for the Applicant who is authorized in such capacity and on behalf of the Applicant to exercise any legislative, executive, supervisory or other functions in connection with the construction of the Project, shall beccme directly or indirectly interested personally in any construction, materials, supply, equipment or insurance contract, in any subcontract or any other contract pertaining to the Project. Section 3. Applicant's Funds. The Applicant shall initiate and prosecute to completion all pro- ceedings necessary to enable the Applicant to provide its share of the Project Costs on or prior to the time that such funds are Deeded to meet project costs. Section 4. Legal Matters. The Applicant shall take all actions necessary to enable it to finance, construct, and develop the Project in due time, form, and manner as required by law and the Grant Agreement, Section 5. Prerequisites to Grant Disbursements. Prior to the Government disbursing any portion of the grant proceeds, the Applicant shall present satisfactory evidence that; (a) It has obtained, or can obtain, all land, rizhts.:of-way, easements, permits, franchises, Federal, State, County, and Municipal approvals required in connection with the construction and operation of the Project, including approval of the final plans and specifications by the appropriate State authorities; (b) It has the funds or a firm and binding commitment to provide its share of the Project costs; (c) It has deposited into the Construction Account, in addition to the grant proceeds, any portion then available of the funds to be furnished by the Applicant to meet its share of the Project costs and that it will promptly deposit any remaining portion of its share of Project costs in order that all payments in connection with the Project can be made-as the same become due; (d) The Project can be completed at a total cost satisfactory to the Government which will be within the amount of funds available therefor; (e) The Applicant (1) has formally amended its capital improvement plan, budget or other sched- ule, or 15; in the process of so amending it, to incorporate the increase in its planned net expenditures for capital improvements pursuant to the resolution furnished with the grant 2 • -'11:118/ :717.3B ' application; (2) has secured, or is in the process of securing, approval of the amendments by any State or other public body having authority in such matters; and (3) has arranged for, or Is proceeding expeditiously to obtain, the funds needed for such increase in expenditures. Section 6. Grant Disbursements. The Applicant may requisition disbursements against the grant as follows: (1) 25% upon approval of the award of the construction contract(s). (2) 50% when construction is 50% complete. (3) 15% upon final inspection. (4) 10% after Project completion and audit, subject to adjustment to reflect the actual cost as determined by the Government. Such requisitions shall be accompanied by such supporting data as the Government may require and shall be honored by the Government, subject to the provisions of the Grant Agreement. No request for review of a determination of the Government affecting the grant payable under the Agreement will be considered unless such request is received by the Government not later than three months following notice to the Applicant of such determination. All accounting records including bank deposit slips, cancelled checks and other supporting docu- ments and construction contract awards shall be retained intact for audit or inspection by the Government's authorized representatives. Section 7. Construction Account. The Applicant shall set up in a Depository Bank, or with the fiscal agency of the Applicant fixed by law, a separate account or accounts (herein collectively called the "Construction Account") into which shall be deposited the proceeds of the Government grant and the funds required by the provisions of the Grant Agreement to be furnished by the Applicant to assure the payment of all Project costs. Moneys in the Construction Account shall be expended only for such purposes as shall have been previously specified in the project cost estimates approved by the Government. The Applicant shall pay all Project costs from the Construction Account, Moneys in the Construction Account shall be secured by the Depository Bank in the manner prescribed by statutes relaeing to the securing of public funds. Where the moneys on deposit in the Construction Account exceed the estimated disbursements on account of the Project for the next 90 days, the Applicant may direct the Depository Bank to invest such excess funds in direct obligations of, or obligations the principal of and interest on which are guaranteed by, the United States Government, which shall mature not later than 18 months after the date of such investment and which shall be subject to redemption at any time by the holder thereof. The earnings from any such investments shall be deposited in the Construction Account by the Applicant. After completion of construction and payment of all costs of the Project, any balance in the Construction Account shall remain therein pending determination by the Government of the total Project cost and the Federal grant. Such balance shall be used to refund promptly to the Govern- ment any overpayment made with respect to the Federal grant; any amount thereafter remaining shall be available for disposition by the Applicant in accordance with its other contractual agreements, applicable State or local law or other governing conditions. Section 8. Prompt Procedure—Economic Construction. The Applicant covenants and agrees that It will proceed promptly with all matters necessary to the financing and the development of the 3 Project; and that the Project will be undertaken and developed in such manner that economy will be promoted in such development and in the construction work. Section S. Approvals and Permits. The Applicant shall obtain approvals and permits required by law as a condition precedent to the acquisition, construction, development, and operation of the Project. Section 10. Submission cif Proceedings, Contract and Other Documents. The Applicant shall submit to the Government such data, reports, records and documents relating to the construction, financing, and operation of the Project as the Government may require. Approval of the Govern- ment MUST be obtained prior to the assignment of any interest in or ran of any contract relating to the Project. Section 11. Construction by Contract. All work on the Project shall be done under contract and every opportunity shall be given for free, open and competitive bidding for each and every con- struction, material, and equipment contract. The Applicant shall give such publicity by adver- tisement or calls for bids by it for the furnishing to it of work, labor, materials, and equipment as required by applicable law and as will provide adequate competition; and the award of each contract therefor shall be made, after approval by the Government, to the lowest responsible bidder as soon as practicable; Provided, that in the selection of equipment or materials the Applicant may, in the interest of standardization or ultimate economy, if the advantage of such standardization or such ultimate econonlj,' is clearly evident, award a contract to a responsible bidder other than the lowest in price. The Applicant shall obtain the concurrence of the Govern- ment before approving subcontracts relating to the Project. (a) Contracts and subcontracts shall provide for submission of such employment and other data relating to construction of the project as the Applicant may require. (b) The Applicant shall include in each of its construction contracts a provision requiring the contractor, insofar as practicable, to give preference, in the hiring of workers for the Project, to qualified local labor. The provision also will require each contractor to insert the same or a similar provision in each subcontract for the Project. Section 12. Changes in Construction Contract. Any change in a construction contract shall be submitted to the Government for approval. ConstrUction contracts shall include a provision specifying that the above requirement will be met. Section 13. Contract Security. The Applicant shall require that each construction contractor shall furnish a performance bond in an amount at least equal to 100 percent of his contract price as security for the faithful performance of his contract and also a payment bond in an amount not less than 30 percent of his contract price or in a penal sum not less than that prescribed by State, territorial, or local law, as security for the payment of all persons performing labor on the Project under his contract and furnishing materials in connection with his contract. The performance bond and the payment bond may be in one or in separate instruments in accordance with local law. Section 14. Insurance During Construction. The Applicant shall require that each of its con-. struction contractors and his subcontractors shall maintain, during the life of his contract, Workmen's Compensation Insurance, Public Liability and Property Damage Insurance in amounts 4 and on terms satisfactory to the Government. The Applicant shall maintain Builders' Risk In- surance (fire and extended coverage) on a 100 percent basis on the insurable portionspf the Project for the benefit of the owner, prime contractor, and all subcontractors as their interest may appear, until the project is completed and is accepted by the Applicant. Section 15. (a) Wage Rates: Upon receipt of the list of wage rates determined by the Secretary of Labor in accordance with the Act of March 3, 1931 (Davis-Bacon Act, as amended), the Appli- cant shall include such list in all contracts calling for work on the Project and require adherence thereto. The Applicant shall also require of each of its contractors that such list shall be posted at appropriate conspicuous points on the site of the Project. Unless otherwise required by law, wage rates need not be listed by non-manual workers, including executive, supervisory, ad- ministrative and clerical employees. If, after the award of the contract, it becomes necessary to employ any person in a trade or occupation not classified in the above list, such person shall be paid at not less than a rate to be determined by the Secretary of Lar. Such approved minimum rate shall be retroactive to the time of the initial employment of such person in such trade or occupation. The contractor shall notify the Applicant of his intention to employ persons in trades or occupations not classified in sufficient time for the Applicant to Obtain approved rates for such trades or occupations. (b) Contract Work Hours: The Applicant shl1 comply with the provisions,of the Contract Work Hours Standards Act (P.L. 87-581) which provides that the Applicant will also require of its contractors that no laborer or mechanic shall be required or permitted to be employed in such work in excess of eight hours in any calendar day or in excess of forty hours in any workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times his basic rate of pay for all hours worked in excess of eight hours in any calendar day or in excess of forty hours in such workweek as the case may be. Section 16. Payment of Employees, The Applicant shall require of its contractors that all employees engaged in work on the Project be paid in full (less deductions made mandatory by law) not less often than once each week. Section 17, Wage Underpayments and Adjustments. The Applicant shall require of each of its contractors that, in cases of underpayment of wages by the contractor, the Applicant may with- hold from such contractor out of payments due, an amount sufficient to pay workers employed on the work covered by his contract the difference between the wages required to be paid under the contract and the wages actually paid such workers for the total number of hours worked and may disburse such amounts so withheld by it for and on account Of the contractor to the re- spective employees to whom they are due. Section 18. Anti-Kickback Statute. The so-called Anti-Kickback Statute, Public Law No. 324, 73rd Congress, approved June 13, 1934 (48 Stat. 1948 as amended), and the regulations issued pursuant thereto, are a part of the Grant Agreement, and the Applicant shall comply, and require each of its contractors employed in the construction, prosecution, or completion of the Project to comply therewith, and to cause his subcontractors to do likewise. Section 19. Accident Prevention. The Applicant shall require of its contractors that precaution- _ shall be exercised at all times for the protection of persons (including employees) and property, and that hazardous conditions be guarded against or eliminated. 5 Section 20. Supervision and Inspection. The Applicant shall provide and maintain on its own be- half competent and adequate architectural or engineering services covering the supervision and inspection of the development and construction of the Project. Section 21. Nondiscrimination. The Applicant shall require that there shall be no discrimination against any employee who is employed in carringout the Project, or against any applicant for such employment, because of race, religion, color or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Applicant shall insert the foregoing provision of this Section in all its contracts for Project work and will require all of its contractors for such work to insert a similar provision in all subcontracts for Project work; Provided that the foregoing provision of this Section shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. The Applicant shall post at the Project, in conspicuous places available to employees and appli- cants for employment, notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. Section 22. Payments to Contractors. Not later than the fifteenth day of each calendar month the Applicant shall make a partial payment to each construction contractor on the basis of a duly certified and approved estimate of the work performed during the preceding calendar month by the particular contractor, but shall retain until final completion and acceptance of all work covered by the particular contract a reasonable amount, specified in the contract, sufficient to insure the proper performance of the contract. Section 23. Audit and Inspection. The Applicant shall require of its contractors that the Govern- ment's authorized representatives be permitted, and it will itself permit them to inspect all work, materials, payrolls, records of personnel, invoices of materials and other relevant data and records appertaining to the development of the Project; and shall permit the Government's author- ized representatives to inspect or audit the books, records, and accounts of the Applicant per- taining to the Grant and the development of the Project. Section 24. Signs. The Applicant ,shall cause to be erected at the site of the Project, and main- tained during construction, signs satisfactory to the Government identifying the Project and indicating the fact that the Government is participating in the development of the Project. Section 25. Operation of Project. The Applicant covenants that it will operate and maintain the Project or provide for the operation and maintenance thereof, to serve the objects and purposes for which the Grant has been made available under the Federal law and the terms of the Grant Agreement. Section 26, Surety. The Applicant covenants that each of its officials or employees having custody of Project funds during acquisition, construction, and development of the Project, shall be bonded at all times in an amount at least equal to the total funds in his custody at any one time. Section 27. Interest of Third Parties. The Grant Agreement is not for the benefit of third parties. The Government shall not be obligated or liable hereunder to any party other than the Applicant. FL: L 1E7 I 1E:7 EL Section 28. Interest of Members of or Delegates to Congress. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Grant Agreement or to any benefit arising therefrom. Section 29. Bonus or Commission. By execution of the Grant Agreement the Applicant repre- sents that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the Grant hereunder. Section 30. State or Territorial Law. Anything in the Grant Agreement to the contrary not- withstanding, nothing in the Grant Agreement shall require the Applicant to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contra- vention of any applicable State or territorial law: Provided, That if any of the provisions of the Grant Agreement violate any applicable State or territorial law, or if compliance with the provisions of the Grant Agreement would require the Applicant to violate any applicable State or territorial law, the Applicant will at once notify the Government in writing in order that ap- propriate changes and modifications may be made by the Governtnent and the Applicant to the end that the Applicant may proceed as soon as possible with the construction of the Project. CPO 010E31 EXHIBIT B SPECIAL CONDITIONS Project No. County of Oakland, 'Michigan The following Special Conditions are made a part of the Grant Agreement for the above-numbered project. 1. The Apilicant agrees that: (a) Within sixty (60) days from the date of receipt of the Grant Offer, it will furnish the Government satisfactory evidence that its share of the project cost is available or that firm and binding arrangements have been entered into to provide such funds as they are needed to meet project costs. (b) Within 120 days from the date of receipt of the Grant Offer, it will cause on-site labor to be employed in the construction of the project. Failure of the Applicant to comply with the foregoing shall give the Government the right to terminate the Grant Agreement. 2. Section 26 of the attached Terms and Conditions, dated (11-62), Exhibit "A", is hereby deleted. The Government shall have the right to reduce the amount of grant set forth in the Grant Offer, upon giving the applicant written notice, if the eligi- ble project costs after award of the construction contracts are determined by the Government to be less than the estimated costs upon which the stipulated amount of the grant was based. 4183 Misc. Resolution No. Re: Farmington Sewage Disposal System - Sylvan Manor Arm Recommended by: Board of Public Works Submitted by: Mr. Calhoun, Secretary, Board of Public Works It was moved by Mr. Calhoun and supported by Mr. Rehard resolution be adopted: Resolution ACCEPTANCE OF THE GRANT OFFER , that the following WHEREAS, there has been filed with the Government in behalf of County of Oakland, Michigan (herein called the Applicant) an application, Project Number APW - MICH - 14 G dated November 7, 1962, for Federal assistance under the Public Works Accelera- tion Act, Public Law 87-658, and the UNITED STATES OF AMERICA, acting by and through the Regional Director of Community Facilities, has transmitted to the Ap- plicant for acceptance a Grant Offer dated May 31, 1963 of Federal assistance in connection with the Project referred to in said application and described in said Offer; and WHEREAS, said Grant Offer has been fully considered in accordance with all perti- nent rules of procedure and legal requirements, and made a part of the Applicant's public records; and WHEREAS, it is deemed advisable and in the public interest that said Grant Offer be accepted; NOW, THEREFORE, be it Resolved by County of Oakland, Michigan (Name of Applicant) that the said Grant Offer, a true and correct copy of which, including the Special Conditions and the Terms and Conditions, is hereto attached, be and the same hereby is accepted without reservation or qualification, and the Applicant agrees to comply with the provisions thereof. Passed by the aforementioned governing body of the Applicant on the 13th day of June, 1963 Adopted: Yeas: Allerton, Alward, Bachert, Beecher, Bloe, Bonner, Calhoun, Campbell, James Carey, John Carey, Case, Charteris, Cheyz, Cooley, Davids, Davis, Dewan, Dobany, J.W.Duncan, Durbin, Edward, Edwards, Fouts, Frid, Gabler, Goodspeed, Hall, Hamlin, Heacock, Horton Huber, Wallace Hudson, Hursfall, Ingraham, Jackson, Kennedy, Kephart, Knowles, Lahti, Lessiter, Levin, MacDonald, McAleer, McCartney, McGovern, Melchert, Menzies, Michrina, Miller, Mitchell, Moore, Oldenburg, Osgood, Potter, Rehard, Remer, Scramlin, Slavens„ Smith, Solley, Stephenson, Tapp, Taylor, They, Veil, Wagner, Webber, Wood, Yockey. (69) Nays: None. (0) Absent: Brickner, Clarkson, Cummings, Demute, WM. Duncan, Ewart, Forbes, Hagstrom, Hoard, Wm. Hudson, Levinson, Love, Marshall, OlDonoghue, Seeterlin, Tinsman. (10 STATE OF MICHIGAN ) ) S.S. COUNTY OF OAKLAND) I, the undersigned, the County Clerk of the County of Oakland, do hereby certify that the foregoing is a true and complete copy of Miscellaneous Resolution No. 4183 (in re: Resolution to accept a "Grant Offer" from the Housing and Home Finance Agency) and of the proceedings pertaining thereof duly adopted and taken by the Board of Supervisors of said County at a Special meeting held June 13, 1963, the originals of which are on file in my office. Daniel T. Murphy, County Clerk, Oakland County Dated: June 13, 1963