HomeMy WebLinkAboutResolutions - 1992.06.25 - 20386P/ I HEREBY AP OVE THE FOREGOING RES
June11, 1992
3
MISCELLANEOUS RESOLUTION #92133
BY: PUBLIC SERVICES COMMITTEE, JOHN P. MCCULLOCH, CHAIRPERSON
IN RE: ANIMAL CONTROL - RENEWAL OF CITY OF SOUTHFIELD ANIMAL
CONTROL SERVICES AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Animal Control Division administers the
provisions of P.A. 339 of 1919 as amended (the Dog Law), and
WHEREAS the City of Southfield is seeking renewal of animal control services
on a five-year agreement basis, and
WHEREAS the Oakland County Animal Control Division and the Department of
Management and Budget through a financial analysis have found that the Oakland
County Animal Control Division is in a position to accommodate the City of
Southfield's request, and
WHEREAS County and City officials have reached agreement with respect to
the scope of services and compensation, and
WHEREAS the government of Oakland County would recover 100% of its costs
incurred in rendering services to the City of Southfield.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement for animal control services between
the County and the City of Southfield.
BE IT FURTHER RESOLVED that the County Executive and Chairperson of the
Board of Commissioners are herewith authorized to sign the agreement on behalf of
the County.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
I: \LAVE\ACISFLDCON.RES
AGREEMENT TO PROVIDE SERVICES
THIS AGREEMENT i‘nade and'entered into this day of
, 1992, by and between the COUNTY OF OAKLAND, a Michigan
Constitutional Corporation, whose principal address is 1200 North Telegraph Road,
Pontiac, Michigan 48341, hereinafter referred to as "COUNTY," and the CITY OF
SOUTHFIELD, a Michigan Municipal Corporation, whose principal address if 26000
Evergreen Road, Southfield, Michigan 48076, hereinafter referred to as "CITY."
WHEREAS, it appears that it would be of mutual advantage to the CITY and
the COUNTY for the COUNTY to assume certain responsibilities under this Agreement
to assist in the enforcement of the animal laws and regulations of the State of Michigan,
those being P.A. 339 of 1919, as amended, and the selected provisions of the Ordinance
of the City of Southfield (refer to pp. 2);
NOW THEREFOrZE, in consideration of the mutual covenants hereinafter set
forth, the parties agree as follows:
I. DUTIES ASSUMED BY THE COUNTY. The COUNTY agrees that it
will, during the term of this Agreement and any extensions thereof, perform the
following duties:
A. Provide animal control services within the corporate limits of the
City of Southfield consistent with the provisions of the laws of the State of Michigan,
specifically P.A. 339 of 1919, as amended, and consistent with the terms of the "Service
Profile," attached hereto as Exhibit A.
B. Provide proper food, water, shelter and humane care for all stray
animals impounded and such small animals as are brought to the CITY'S Animal Shelter
by residents of the CITY, until they are placed or otherwise humanely disposed of in
accordance with applicable laws consistent with the terms of this Agreement. Any
animals captured within the City of Southfield shall be held in the Southfield facility for
the full duration of the statutory holding period. •
C. Write tickets for dogs and livestock running at large, impound
stray dogs and livestock, and remove dead animals from public highways.
D. Conduct bite investigations of persons bitten by small animals
within the City limits and provide proper food, water, shelter and humane care for any
small animal which is suspected of infection with rabies, quarantined or isolated for such
period of time as may be required by applicable law, attached hereto as Exhibit B.
E. Administer selective provisions of the CITY'S Animal Ordinance •
in effect as of the date of execution of this Agreement, as attached hereto as Exhibit C.
F. Operate the CITY OF SOUTHFIELD'S Animal Shelter located at
25501 Clara Lane, Southfield, Michigan 48076, and maintain suitable office hours at
that Shelter for the convenience of the residents of the CITY and for the purpose of
transacting business in connection with the duties under this Agreement, and for the
purpose of receiving small animals and, consistent with the provisions of the ordinances
of the CITY for the redemption of impounded animals. The COUNTY will make every
reasonable effort to notify owners of identifiable impounded animals, by telephone or
mail, pursuant to the policies, practices and procedures of Oakland County's Animal
Control Division, attached hereto as Exhibit D.
G. Upon completion of the required holding period, stray small
animals become the property of the COUNTY and may be placed or disposed of
according to law, attached hereto as Exhibit E.
H. All dogs of required vaccination age, prior to release by the
COUNTY to residents of the CITY, shall have been vaccinated against rabies or have
proof shown of vaccination against rabies within the legally required time prior to being
released. No dog shall be released to a resident of the CITY until a County dog license
has been obtained.
I. Provide for the sale of COUNTY dog licenses at the Shelter and
issue such licenses to the CITY'S designated officials which shall be deputized by the
Oakland County Treasurer. Sale of such licenses shall be consistent with the policies,
practices and procedures of the Oakland County Treasurer. Said license fees shall be
those established by the COUNTY pursuant to the Board of Commissioners Resolutions
(Exhibit H).
J. Provide for the sale of COUNTY dog kennel licenses at the CITY
Animal Shelter and COUNTY Animal Care Center. Sale of such licenses shall be
consistent with the policies, practices and procedures of the Oakland County Treasurer.
Said kennel license fees shall be those established by the COUNTY pursuant to the Board
of Commissioners Resolutions.
K. Collect pick-up fees and impounding fees. Said fee schedules for
dogs within the corporate City limits shall be those established by the COUNTY pursuant
to the Board of Commissioners Resolutions.
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L. Revenue from enforcement of the' CITY'S Ordinances as set forth
above, together with license fees, kennel tees, impounding fees, vaccination fees,
veterinarian fees and the adoption of animals shall accrue to the COUNTY, whether
collected by the CITY or the COUNTY.
M. Accept and dispose of ail small dead animals picked up by a
resident of the CITY and turned over to the COUNTY.
N. Indemnify and hold the CITY harmless and defend it against all
demands, claims, causes of action or judgments and from all expenses that may be
incurred in investigating or defending against the same, arising from any act, neglect or
omission on the part of the COUNTY, its agents or employees or agents under the
control of the Oakland County Animal Control Division or its designated representative,
pursuant to the duties and terms of this Agreement.
0. Assume the responsibility for the direct payment of salaries,
wages or other compensation for County employees performing services as set forth in
this Agreement, except as otherwise specified.
P. The COUNTY shall be free to enter into similar contractual
agreements with other municipalities without obtaining approval from the CITY, so long
as such agreements do not impair performance of this Agreement by the COUNTY. In
the event the COUNTY or other municipalities, as a result of such other contractual
agreements, utilized the Southfield Animal Shelter, the percentage cost of said
utilization shall be accounted for and applied so as to defray the cost of operation to the
City.
Q. The COUNTY may provide an Adoption program for all small
animals impounded at the Southfield Animal Shelter from the City of Southfield but not
limited to the City of Southfield.
DUTIES ASSUMED BY THE CITY. The CITY agrees that during the
term n of this Agreement they will perform the following duties:
A. To provide in its entirety the present Southfield Animal Control
building rent free to the COUNTY for the period of this Agreement. The legal
description of said facility is attached hereto as Exhibit F. Included with the building,
the CITY agrees to provide the following:
1. Security for the building.
2. Keys for all locks.
3. Liability insurance to cover the building and any injury to
citizens while in the building. Said insurance is not to cover COUNTY employees.
4. Maintenance of said facility which includes, but is not
limited to, the office inteior cleaning, maintenance of the exterior of the building, snow
removal, and grounds care.
5. Building repairs when necessary, both the interior and
exterior; however, COUNTY has the right, at its own expense, to remodel the interior
without limitations and to remove, if necessary, the existing cages and replace them
with cages belonging to the COUNTY, and make any necessary alterations to kennel
areas including drains, etc.
6. The CITY will provide, free of charge, to the COUNTY the
following utilities for said facility: Heat, Lights, Gas, Water and Sewer. Further, the
CITY will provide one Cl) .ocal telephone line.
7. The CITY will provide, free of charge, all cages and
equipment presently contained in the facility. An inventory list of all equipment and the
code or identification nuinbers for that equipment is attached hereto as Exhibit G.
B. In regard to County Animal Control vehicles and other COUNTY
vehicles stationed at said facility, the CITY additionally promises to:
1. Provide access to CITY-owned gas pumps_on an emergency
basis to COUNTY Animal Control personnel.
2. Provide gasoline to COUNTY Animal Control vehicles on an
emergency basis at the same fee per gallon basis as is uniformly charged to other city
governmental divisions.
3. Provide maintenance service for COUNTY Animal Control
vehicles stationed at said facility on an emergency basis at the same rate basis as is
charged to other city governmental divisions.
C. Maintain its Animal Ordinances for the period of this Agreement
and, further, to consult with the COUNTY prior to initiating any changes in said
Ordinance. The CITY wil: provide adequate copies of its Ordinance to the COUNTY and
to promptly furnish the COUNTY with copies of all new ordinances, amendments or
regulations.
D. Authorize for the limited purpose of enforcing the Animal
Ordinance of the CITY OF SOUTHFIELD, designated Animal Control Officers stationed
to the Southfield Animal Shelter.
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E. .Agree that this service Agreement shall be governed by the
policies, practices, fee schedules and operational procedures established by the Oakland
County Board of Commissioners and the Oakland County Division of Animal Control, as
indicated in the "Service Prcfile" attached hereto as Exhibit A.
F. The CITY understands that the provision of service above and
beyond the "Service Profile" provided by the COUNTY (attached hereto) and contained
elsewhere in this Agreement shall be at the option and expense of the CITY.
G. The Southfield Police Department shall be responsible for "after
hours" activities as specifically set forth in Exhibit I attached hereto,
H. Prior to and during the term of this Agreement, the CITY shall
take appropriate measures to publicize and inform its residents of this continuance of
service provided.
I. The CITY shall provide the COUNTY with a complete list of its
Annual dog census, including, but not limited to, the following information:
I. Owner's name and address.
2. License status: Date of issue and duration of license.
3. License number.
The CITY shall be responsible for a yearly dog census as per State
law P.A. 339 of 1919 and have a goal of 70% licensed dogs. The information from the
yearly census shall be provided to the COUNTY.
3. The CITY shall agree that the COUNTY shall not be limited to
use of the shelter for the CITY animals but shall be able to use same as needed by the
COUNTY for animals impounded in its service area.
TERM OF AGREEMENT AND CONSIDERATION.
A. It is mutually agreed that the term of this Agreement shall be
five (5) years, said period commencing with the date of execution of this Agreement.
Upon completion of the term of this Agreement, the provisions thereof shall be subject
to review and renewal by written agreement of the parties. Failure by either party to
comply with the material provisions of this Agreement shall be deemed sufficient cause
for termination. Such notice of .termination for failure to comply with the material
provisions of this Agreement shall be given in writing at least sixty (60) days prior to the
effective date of the termination. Either party may unilaterally terminate this
Agreement without cause or reason provided notice of such intended termination is given
in writing at least one-hundred twenty (120) days prior to the effective date of
termination.
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13. It is inuhially agreed that the revenue generated with respect to
this Agreement shall be distributed as follows:
I. Oakland County dog licenses and kennel licenses sold
exclusively within the corporate limits of the CITY and the revenue realized therefrom
shall accrue to the Oakland County Treasurer through the Oakland County Animal
Control Division, whether said license lees are collected by the COUNTY or the CITY.
2. Revenue realized from veterinarian fees, vaccination fees,
or kennel fees shall accrue to the COUNTY.
3. Revenue generated from the adoption of animals shall
accrue to the COUNTY.
4. Revenue realized from District Court fines resulting from
the enforcement of selected provisions of Southfield's Animal Ordinance by the COUNTY
shall be collected by the CITY and made payable to the COUNTY.
5. The CITY shall, on a quarterly basis, reimburse the
COUNTY for any operational losses incurred in rendering service to the CITY, based on
County standard billing procedures and support documentation, provided however that
receipts by the County of siims in excess of that amount necessary to make the County
whole shall be returned to the City by the County (See Exhibit 1).
C. It is mutually agreed that the terms and duties created and
imposed by and upon the respective parties shall be considered by the same as having
been in effect on May 10, 1992.
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed by their respective duly authorized officers on the day and year first above
written.
COUNTY OF OAKLAND
OAKLAND COUNTY EXECUTIVE
By:
Daniel T. Murphy, County Executive
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Larry Crake, Chairperson
CITY OF SOUTHFIELD
By:
By: _
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DEFINITIONS
"County" refers to the County of Oakland, a Michigan Constitutional Corporation.
"City" refers to the City of Southfield, a Michigan Municipal Corporation.
"Impounded Small Animals" means all dogs, cats, wildlife, rodents and all other animals
commonly kept as domestic pets which are impounded (strays) and confined at the
Southfield Animal Shelter by: (1) agents of the animal control programs and/or (2) action
of residents of municipality under contract.
"Bite investigation" means ay stray or owned animals from the City of Southfield service
area requiring quarantine or observation by order of the Oakland County Department of
Health or his authorized representative.
"Required holding period" shall be in accordance with the provisions of P.A. 1969, and any
subsequent amendments thereto, and P.A. 187, 1969.
"License fees" means those charges to the owner of a dog which are claimed at the
Animal Shelter in accordance with provisions of this contract.
"Impounding fees" means pick-up fees charges rendered to an owner upon his application
to reclaim an animal which, by action of a municipality, has been impounded. Such fees
shall be determined consistent with provisions of this contract.
"Veterinarian fees" include all revenue collected by medical duties performed by the
Oakland County consulting veterinarian. "
"Pick-up fees" means impoundment fees charges rendered to an owner upon his application
to reclaim an animal which, by action of a municipality, has been picked up and
impounded. Such fees shall be determined consistent with provisions of this contract.
"Public highways" means a main road or thoroughfare open to the use of the public or
communi ty.
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1 ORDINANCE1NO. 1213 -
I
AN ORDINANCE TO AMEND TITLE IX, POLICE REGULATIONS, CHAPTER
113, ANIMALS, OF THE CODE OF THE CITY OF SOUTHFIELD BY ADDING
NEW SECTION 9.81.
1
THE CITY OF SOUTHFIELD ORDAINS;i •
SECTION 1.
The Code of the City of Southfield is hereby amended by adding
to Title IX, Police Regulations Chapter 113, Animals, a new
section, which shall be designated Section 9.81, to read as
follows:
9.81 Number of Dogs Permitted; Exceptions.
Whoever owns, harbors; possesses or keeps more than
three (3) dogs, six (6) months old or older, upon
his or her premises shall be guilty of a:misdemeanor.
For purposes of this section, where more than one
owner or person shallraside at any one address or
premises, it shall belunlawful for such owners or
persons to have more than three (3) dogs at any such
address or premises. 1
(2) The provisions of this section shall not apply to dogs
licensed pursuant to iection 9.79 of this chapter on
the effective date of this section". Nor shall the
provisions of this section apply to kennels operating
pursuant to section 90 of this chapter..
SECTION 2.
Every person who shall violate any of the provisions of this
ordinance shall be guilty of a Misdezteamori and upon conviction
thereof, shall be punished by a!fine of not more than Five Hun-
dred ($500.00) Dollars and cost of prosecution or by imprison--
meat for not more than ninety (90) days, or both such fine and
imprisonment, unless otherwise provided.
SECTION 3.
Should any section, clause, or paragraph of this ordinance be
declared by a court of competent jurisdiction to be invalid, the
(1)
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EXHIBIT D
EXHIBIT E
All animals that have a known owner through a license tag or other identification.
Owner will be contacted by phone or certified letter as to location of animal and
how to claim said animal.
If after seven (7) days from notification animal will be disposed of according to law.
ACT 139 OF 1974
(05/29/74)
STATE OF MICHIGAN
77TH LEGISLATURE
REGULAR SESSION OF 1974
Introduced by Reps. Spencer and Hoffman
ENROLLED HOUSE BILL NO. 5899
AN ACT to amend section 8 of Act No. 224 of the Public Acts of 1969, entitled "An
act to license and regulate dealers in and research facilities using dogs and cats for
research purposes; and to repeal certain acts and parts of acts," as amended by Act No. 31
of the Public Acts of 1973, being section 287.388 of the Compiled Laws of 1970.
The People of the State of Michigan enact:
Section 1. Section 8 of Act No. 224 of the Public Acts of 1969, as amended by Act
No. 31 of the Public Acts of 1973, being section 287.388 of the Compiled Laws of 1970, is
amended to read as follows:
Sec. 8. A dealer, a county, city, village, or township operating a dog pound or
animal shelter shall not sell or otnerwise dispose of a dog or cat within 4 days after its
acquisition. If the dog or cat has a collar, license, or other evidence of ownership, the
operator of the pound or shelter shall notify the owner in writing and disposition of the
animal shall not be made within 7 days from the date of mailing the notice. Each
operator of a pound or shelter shall be required to maintain a record on each identifiable
dog or cat acquired, indicating a basic description of the animal, the date it was acquired
and under what circumstances. The record shall also indicate the date of notice sent to
the owner of an animal and subsequent disposition.
This section does not apply to animals which are sick or injured to the extent that
the holding period would cause undue suffering, or to animals whose owners request
immediate disposal.
This act is ordered to take immediate effect.
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EXHIBIT F
Southfield Animal Shelter located at 25503 Clara Lane on below described land:
Part of the S.W. 1/4 of Section 17, T.1N., R.10E., City of Southfield, Oakland
County, Michigan, being more particularly described as:
Beginning at a point, said point being S87°-35 -56W., along
the south line of Section 17, 355.00' and N. 43°-17-04"W.,
along the Centerline of Franklin Road, 120' wide, 1518.00'
and N.2°-26' -04W., 646.06' from the south 1/4 of Section
17, T.IN., R.I0E., thence N. 2 ° -26' -04"W., 250.00'; thence
along the southerly line of Clara Lane, 66' wide, extended
easterly, N.88 6 -53'-28"E., 230,00'; thence S.87 °-33'-56"W.,
80.00' to the point of beginning, subject easements and
rights-of-way of record. Containing 1.113 acres of land.
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EXHIBIT G
ANIMAL SHELTER EQUIPMENT INVENTORY
QUANTITY ITEM
1 Panasonic Phone Recording Device
3 4 - 6' Extension Ketch-All Poles
4 36" x 24" x 27" Portable Kennels
1 28 Cubic Foot Amana Freezer
EXHIBIT I.
After hour emergency calls will be handled by the City of Southfield Police
Department.
This Division will furnish Southfield Police Department with on-call officer for
emergency call outs after hours.
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$1,903 TOTAL CONTRACTUAL
COMMODITIES:
$3,290 2,388 . $3,649 :Xq paiudaid SALARIES
OVERTIME
ON-CALL
FRINGE BENEFITS
FIVE YEAR EXPENDITURE HISTORY
$41,635 $44,437 $45,676 $48,874
3,601 4,075 3,730 3,357
0 568 1,214 1,254
18,198 21,642 23,511 24,094
$51,496
3,582
1,294
25,864
SALARIES AND FRINGES: 1987 1988 1989 1990 1991
TOTAL SALARIES AND---RINGES $63,434.; : .$70,722 $74,131 $77,579 . ... . . ... .
CONTRACTUAL SERVICES:
ANIMAL DISPOSAL $1,931 $1,464 $2,644 $2,074 $3,108
CASH SHORTAGE 0 0 1 0 0
DAMAGE BY DOGS 0 0 21 0 0
EQUIPMENT REP & MAINT 0 0 25 0 0
LAUNDRY & CLEANING 295 141 317 232 232
PRINTING 52 . SI 49 46 71
TRAVEL & CONFERENCE 47 0 0 0 64
UNIFORM CLEANING 99 88 82 36 10
UNIFORM REPLACEMENT 230 159 151 0 164 I" 119IHX3 ANIMAL SUPPLIES $690 $759 $917 $518 $684
DEPUTY SUPPLIES 55 84 124 223 15
HOUSEKEEPING EXP & JAN 123 39 180 2 8
MEDICAL SUPPLIES 5 6 44 3/ 25
OFFICE SUPPLIES 0 3 0 0 0
POSTAGE 3 1,135 0 638 1,592
TAX COLLECTION SUPPLIES 277 270 238 198 103
. . . ..
'TOTAL COMMODITIES $1,153 $2,296 $1,503 $1,630 $2,427
1987 1990 1991 1988 1989 f 1P1T4x3 Five Year Expenditure History continued
'
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FIVE YEAR EXPENDITURE HISTORY
INTERNAL SERVICES:
CENTRAL STORES-HOUSE SUPP $300 $220 $378 $269 $319
COMPUTER SERVICES-OPER 3,703 1,675 1,034 1,071 0
RADIO COMMUNICATIONS 1,203 1,134 1,203 1,570 1,420
LEASED VEHICLES 15,222 15,467 14,660 17,253 13,253
EQUIPMENT RENTAL 358 357 357 328 391
CONVENIENCE COPIER 5 0 0 0 0
STATIONERY STOCK 31 24 49 23 45
PRINT SHOP 72 63 78 110 102
TOTAL INTERNAL SERVICES $20,894 $18,940 $17,159 $20,624 . $15,530
TOTALA)IRECT OPER-kXP
ADmiN & SUPV (1)
$88,.155 $93,861 $96,683 $102,201 $103,842
7,558 7,566 7,567 6,019 9,160
TOTAL ExPErnxTuREs?TiEfrirt $95,693 $101,427 $104,250 $108,220
(1) See expenditure description of admin. & supv. for explanation.
This charge was based on the no. of hours for admin. & supv. at
a rate of $3.62 per hour for each year. 1990 and 1991 reflect
service increment costa in Salaries, which impacted the budget in
December 1990, but charged in 1991. Approximate service increment
cost was $1,600.
$115,011
MUNICIPAL CONTRIBUTION:
SERVICE FEES (1)
ADMIN & SUPV (2)
51,361
7,558
60,948 56,727
7,566
69,132 72,278
9,169 7,567 6,019
$95,693 $101,427 $104,250 $108,220 $113,011 TOTAL REVENUE
A
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FIVE YEAR REVENUE HISTORY
1987 1988 1989 1990 1991
OPERATIONAL REVENUE:
ADOPTIONS $1,440 $2,257 $2,603 $1,748 $1,527
BONDS 246 125 247 1,300 820
1
3,255 3,790 3,055 4,211 4,141
3 2
1,395 1,905 1,900 1,948 2,162
6 54 62 34 44
30,432 24,782 32,089 23,825 22,867
CASH OVERAGES
CLAIMED ANIMALS
MISCELLANEOUS
POUND FEES
REIMBURSEMENT-GEN
SALE OF LICENSES X-solsTH anuanali leaA TOTAL OPERATIONAL REV $36,774 $32,913 $39,956 $33,069 $31,564
TOTAL MUNICIPAL CONTR $58,919 . $68,514 $64,294 $75,151 . $81,447
(1) See revenue description of service fees for explanation.
(2) See expenditure description of admin. & .supv. for explanation.
This charge was based on the no. of hours for admin. & supv. at
a rate of $3.62 per hour for each year. 1990 and 1991 reflect
service increment cost in Salaries, which impacted the budget in
December 1990, but charged in 1991. Approximate service increment
cost was $1,600.
SFEXPHIS.WX1
p qjtjxj avaK aAT3 suoilDafoad aanlTpuadx3 FIVE YEAR EXPENDITURE PROJECTIONS
SALARIES AND FRINGES: 1992 1993 1994 1995 1.996
SALARIES $53,328 $55,641 $57,679 $59,986 $62,386
OVERTIME 2,000 1,200 3,200 3,200 3,200
ON-CALL 1,350 1,350 1,350 1,350 1,350
FRINGE BENEFITS 26,985 27,812 29,434 30,562 31,736
$83,663 $66,003 $91,663 $95,098 $98,672
CONTRACTUAL SERVICESt
TOTAL SALARIES & FRINGES
ANIMAL DISPOSAL
LAUNDRY & CLEANING
PRINTING
UNIFORM CLEANING
UNIFORM REPLACEMENT
$3,090 $3,165 $3,000
232 240 250
70 70 75
60 60 65
175 175 160
$3,000 $3,100
260 270
75 80
65 70
180 185
TOTAL CONTRACTUAL $3,627 $3,710 $3,570 $3,560 $3,705
COMMODITIES:
ANIMAL SUPPLIES
DEPUTY SUPPLIES
HOUSEKEEPING EXP & JAN
MEDICAL SUPPLIES
POSTAGE
TAX COLLECTION SUPPLIES
$980 $1,000 $1,030 $1,060 $1,090
230 235 200 200 210
150 150 155 155 160
55 55 50 50 55
600 600 620 620 640
150 155 170 180 190
TOTAL COMMODITIES $2,165 $2,195 $2,225 $2,265 $2,345
*TOTAL DIRECT OPER 'EXP
MUNICIPAL CONTRIBUTIONS:
ADMIN & SUPV (1)
$109,546
5,000
$112,831 $119,036 $123,121 $127,530
5,600 5,800 5,200 5,400
INTERNAL SERVICES:
CENTRAL STORES-HOUSE SUPP
COMPUTER SERVICES-OPER
RADIO COMMUNICATIONS
LEASED VEHICLES
EQUIPMENT RENTAL
STATIONERY STOCK
PRINT SHOP
TOTAL INTERNAL SERVICES
$320 $330
1,040 1,070
3,993 4,045
14,250 14,990
358 358
50 50
80 80
$340
1,100
4,200
15,440
358
55
85
$350 $360
1,130 1,160
4,300 4,400
15,900 16,380
358 358
55 60
85 90
$20,091 $20,923 $21,578 $22,178 $22,808
TOTAL EXPENDITURES $114,546 $118;931 $124,436 $128,721 $133,330
(1) Coat for Admin. & Supv. has in projected to be lower due to a
reduction in the percentage of admin. & supv. time from 20% to 10%,
an increase in the number of vehicles from 6 to 12, and an increase
in the cost of the base station from $37.28/mth to $312.50/mth.
ACEXSFLD.WK1
MUNICIPAL CONTR:
SERVICE FEES
ADMIN & SUPV
$73,800 $75,400 $79,850 $83,950 $87,300
5,600 5,800 5,000 5,200 5,400
TOTALS .3,250 1,...360
FIVE YEAR REVENUE .ESTIMATES
1992 1993 1994 1995 1996
LICENSES 28,325 30,000 31,375 31,375 32,425
CLAIMS 3,700 3,700 3,900 3,900 3,900
ADOPTIONS 1,800 1,800 1,900 1,900 1,900
POUND FEES 1,900 1,900 2,000 2,000 2,000
•••,•:•x•toE • t . 4109114 ".039,175 $.39.4.1 ,$40,2.25 TOTAL OPER. REV $35,725
TOTAL MUN CONTR $78,800 $80,600 $35,250 . $89,550 $93,100
TOTAL REVENUE .... $114,525 .$118,000 $124,425 $12.3,725 , $133 ,325
REVENUE ESTIMATE WORKSHEET
4 LICENSES SOLD:
9 $6.50 2,050 2,100 2,200 2,200 2,250
9 $10.00 1,000 1,010 1,020 1,020 1,030
9 $25.00 200 250 275 275 300
Prior years data indicates a diminishing increase
in the number of licenses sold.
LICENSE REVENUE:
9 $6.50
@ $10.00
@ $25.00
,TOTALS
$13,325 $13,650 $14,300 $14,300 $14,625
10,000 10,100 10,200 10,200 10,300
5,000 6,250 6,675 6,875 7,500
$28,325 $30,000 $31,375 $31,375 $32,425
CHARGES FOR LICENSES:
SPAYED/NEUTERED $6.50
FEMALE/MALE $10.00
DELINQUENT $25.00
28
1
Five Year Revenue Estimates continued
RATIOS FOR LICENSES SOLD:
HISTORICAL AVG. .
SPAYED/NEUTERED 63%
FEMALE/MALE 31%
DELINQUENT 6%
PROJECTED BY 1996
63%
29%
6%
CLAIMS - Based on prior years revenue data (1987 - 1991)
ADOPTIONS - Based on prior years' revenue data (1987 - 1991)
POUND FEES - Based on prior years' revenue data (1987 - 1991)
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29
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PRINTING
UNIFORM CLEANING
Exhibit J
DESCRIPTION OF EXPENDITURES
SALARIES
OVERTIME
ON-CALL
Salaries for one (1) Animal Control Officer and one
(1) Animal 9he1te't Attendant. Projections are
based on a 4% increase each year.
Overtime for Shelter Attendant; cleaning of kennel
and animal feeding and after hour emergencies.
This includes hours for holidays and weekends.
1992/93 was reduced to meet budget parameters.
1994-1997 reflect an increase based on prior years'
usage, with no projected increase due to divisional
efforts to reduce overtime usage.
Hours set aside for Officer to handle any emergency
calls when not actually on duty. Projections
reflects no increase, as history indicates low to
moderate usage of this line-item.
FRINGE BENEFITS Estimated fringe benefits for regular
salaries, overtime, and on-call. Projections
are also based on a 4% increase each year.
OPERATING
Operating expenses projected are at an estimated 3% increase per
two-year budget, based on prior years' expenses, except as noted.
CONTRACTUAL SERVICES
ADMINISTRATION &
SUPERVISION
Cost for supervision of one (1) Animal Control
Officer and administrative cost associated
with running the City of Southfield Animal
Shelter.
ANIMAL DISPOSAL Cost of disposing animals.
LAUNDRY & CLEANING Cost of laundering shelter attendant uniform.
Cost of printing adoption forms, control forms
and warning tags. History indicates low to
moderate usage of this line-item. A nominal
increase has been assessed in the projected
costs.
Cost of dry cleaning Animal Control Officer
uniform. A nominal increase has been assessed
in the projected costs.
UNIFORM REPLACEMENT Cost to replace uniforms.
30
Charge for radios in vehicles
Charge for two (2) animal control vehicles
Charge for a cash register. This line-item is
fixed for each year. Any increase or decrease
will be based on replacement of the equipment.
COMMODITIES
ANIMAL SUPPLIES
DEPUTY SUPPLIES
HOUSEKEEPING EXP
& JANITOR
MEDICAL SUPPLIES
POSTAGE
TAX COLLECTION
SUPPLIES
INTERNAL SERVICES
CENTRAL STORES -
HOUSEKEEPING
Cost of, animal food, litter.
Cost of supplies used by deputies such as
snares, leather gloves, shovels, traps, etc.
Prior years data indicates low to moderate
usage of this line-item.
Cost of cleaning items such as bleach, gloves,
mops, brooms, etc.
Cost of medication for animals. Prior years'
data indicates low to moderate usage of this
line -item.
Costs for mail-out licenses.
Cost of metal license tags.
Cost of janitorial and housekeeping supplies
COMPUTER SERVICES - Cost for operation of licensing register
OPERATIONS
RADIO
COMMUNICATIONS
LEASE VEHICLES
EQUIPMENT RENTAL
STATIONERY STOCK Cost of general office supplies. Nominal
increase applied to projected years
PRINT SHOP Cost of general office forms. Nominal
increase applied to projected years
31
DESOITIPTION OF REVENUES
OPERATIONAL REVENUE:
LICENSES
CLAIMS
ADOPTIONS
POUND FEES
Revenue received from the sale of licenses. Prior
years' data indicates there is a diminishing
increase in the number of licenses sold, with the
anticipation this trend will continue over the next
few years.
Revenue received for animals claimed by owners;
estimate based on prior years' revenues.
Revenue received for adopted animals; estimate
based on prior years revenues.
Revenue received for animals held in kennel until
claimed by owners; estimates based on prior years
revenues.
MUNICIPAL CONTRIBUTIONS:
SERVICE FEES Revenue received based on the difference between
operational revenue and the operational
expenditures incurred for the City of Southfield
Animal Shelter.
ADMINISTRATION Cost reimbursement for supervision of one (1)
& SUPERVISION Animal Control Office: and administrative cost
associated with running the City of Southfield
Animal Shelter.
32
June 25, 1992
FISCAL NOTE (Misc. 92133)
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: ANIMAL CONTROL - RENEWAL OF CITY OF SOUTHFIELD ANIMAL
CONTROL SERVICES AGREEMENT - MR #92133
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #92133 and finds:
1) The City of Southfield is seeking to renew animal control services on a five-
year agreement basis with the County.
2) The Oakland County Animal Control Division and the Department of
Management and Budget, through a financial analysis, have found Oakland
County to be in a position to accommodate the City of Southfield's request.
3) An agreement has been reached between the County and City Officials
regarding the scope of services and compensation.
4) The County would recover 100% of its costs for animal control services with
the City of Southfield.
5) The resolution requests approval of the agreement for animal control
services between the County and the City of Southfield.
6) The revenue and expenditures related to the contract renewal were included
in the 1992 - 1993 Biennial Budget, therefore requiring no budget
amendments.
7) The contract has been approved by the County Executive's Contract
Review Process.
FINANCE COMMITTEE
I: \ LAVE \AC\ SFLDCONT.FN
June 25, 1992 Resolution # 92133 • .
Moved by McCulloch supported by Pernick the resolution be adopted.
AYES: Price, Schmid, Serra, Skarritt, Wolf, Aaron, Bishop, Caddell, Crake,
Ferrens, Gosling, Huntoon, Jensen, Johnson, Krause, Law, McConnell, McCulloch,
Moffitt, Oaks, Obrecht, Olsen, Palmer, Pappageorge, Pernick. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND
I, Lynn D. Allen, Clerk of the County of Oak -Jand, do hereby certify that the foregoing
resolution is a true and accurate copy of a resolution adopted by the Oakland County
Board of Commissioners on June 25, 1992
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County
of Oakland at Pontiac, Michigan this 25th day fro5 Ji.twL 199,2
-
Lynn/I). Allen, County Clerk