HomeMy WebLinkAboutResolutions - 2012.08.01 - 20446MISCELLANEOUS RESOLUTION #12152
BY: Commissioner Michael J. Gingen, District -#3
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY PROGRAM FOR ROAD
IMPROVEMENTS
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS, since the 1970's, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's cities,
villages and townships (CVTs) with the construction, maintenance and repair of roads
under the supervision, direction and control of the Road Commission for Oakland
County; and
WHEREAS, Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support of the
Tr-Party Road Improvement Program shall be distributed only from the designated
General Fund Tr-Party Program fund balance after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village or
township have identified a project and the project is ready to be undertaken
immediately; and
2. The RCOC has appropriated it's 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 of the funding for the project and has executed
a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's 1/3 share of the
project from the General Fund Designated Fund Balance for the Tri-Party
Program. The resolution shall be approved by the Finance Committee and the
full Board before any funds are released from the Tr-Party Program
designation account; and
WHEREAS, the distribution formula and method of calculation of Tr-Party allocations
have remained the same for CVT's and have been used for years in an attempt to
equitably distribute the Tri-Party dollars; and
WHEREAS, although the method of calculation and factors involved have remained the
same, the data on which those calculations are based has changed as a result of the recent
population data from the 2010 Census; and
WHEREAS, at the beginning of 2011 there were approximately $11 million in total un-
committed Tr-Panty Program funds for participating municipalities.
WHEREAS, due to a lack of identified road projects, the RCOC sent a letter to all
participating municipalities in February of 2012 requesting that they identify applicable
road projects for their un-committed funds or that their un-committed funds would be
reclaimed by RCOC and the County and offered to other communities in a one-time
activity to utilize all available Tr-Party funds resulting in the permanent loss of the un-
committed funds for the applicable communities.
WHEREAS, since the intent of the Tr-Party Program is to improve the safety and
condition of county roads, the County of Oakland and the RCOC are investigating ways
to utilize unclaimed funds in order to best serve the County as a whole; and
WHEREAS, if an Oakland County CVT is interested in using amounts from the
unclaimed Tr-Party fund designation, they should submit a request, identifying the
project and the amount of additional funds needed. These requests will be evaluated on
the following criteria:
1. Can the project be completed in 2012 or 2013. Projects that can be completed in
20] 2 will be given priority over projects that are submitted for 2013.
2. Is the required 1/3 share currently budgeted.
3. Does the project improve the surface condition of a county road.
4. Does it improve the safety of the road network.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves the release of un-committed funds in the Tr-Party Road
Improvement Program for CVT's that have submitted a request and identified projects for
additional funds, as described above and;
BE IT FURTHER RESOLVED that the same formula used for distribution of funds
from the Tr-Party Road Improvement Program would be used for distribution of the un-
committed funds to the CVT's who have made requests for same; and
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland County
Fiscal Services and the CVT's in Oakland County.
Chairperson, I move the adoption of the foregoing Resolution.
Commission Mi'oliatel J. Gifmeir District #3
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James VerPloeg
From: Torn Noechel <tnoechel@rcoc.org >
Sent: Monday, May 14, 2012 9:22 AM
To: gingellm@oal<gov.com
Cc: verploegj@oal<gov.coni-1; Dennis Kolar
Subject: Tr-Party Info
Attachments: 2012 Annual Letter,pdif
Mike,
-le spreadsheet from Per your request, the following is the info on the "bold" communities on t
our meeting this morning:
Clawson - Received January 12, 2012 letter. Receivec February 8, 2012, Followed up with
phone call in early April. No response to each.
Franklin - Received January 12, 2012 letter. Received February 8, 2012. Sent February 12,
2012 letter opting out of tle Tr-Party Program.
Hazel Park - Received January 12, 2012 letter. Received February 8, 2012. Had phone in April
regarding potential projects and city indicated it cannot provide their one-third match.
Village of Holly - Received January 12, 2012 letter. Received February 8, 2012. Followed up
with phone call early April. No response to each.
Holly Twp. - Received January 12, 2012 letter. Received February 8, 2012. Followed up with
phone call early April. Supervisor indicatec due to budget constraints, the township could not
provide their one-third matci.
Leonard - Received January 12, 2012 letter, Received February 8, 2012. Followed up with
phone call early April. No response to each.
Madison Heights - Receivec January 12, 2012 letter. Received February 8, 2012. Had
numerous conversations with community officials cue to bucget constraints, the city could not
provide their one-third match.
Novi Twp. - Receivec January 12, 2012 letter. Received February 8, 2012. No response to
each.
Oxford Village - Received January 12, 2012 letter. Receivec February 8, 2012. No response to
each.
Sylvan Lake - Received January 12, 2012 letter. Receivec February 8, 2012. Followed up with
phone call in late April. No resoonse to each.
es the distribution I also attached the annual letter that went out in February that includ
formula.
Tom
1
Resolution #12152 May 17, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FINANCE caMMITTEE
—4,
FISCAL NOTE (MISC. #12152) August 1,2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY PROGRAM FOR ROAD IMPROVEMENTS
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. The resolution approves the release of un-committed funds in the Tr-Party Road Improvement
Program for CVT's that have submitted a request and identified projects for additional funds as
specified in the resolution.
2. The Road Commission for Oakland County (RCOC) has notified all participating municipalities in
February 2012 that they identify applicable road projects or the un-committed monies will be
reclaimed by the RCOC and the County and offered to other communities using the same formula
used for the distribution of funds from the Tr-Party Road Improvement Program.
3. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
4. This resolution does not change the County's current practice or obligations due to the fact that
County funds are not released until a project is ready for construction, it has been submitted by
RCOC to the Board of Commissioners, and the Board of Commissioners approves the release of
funds.
5. Adoption of this resolution does not increase funding for the Tr-Party program nor will funding be
restored for any community for the effect of the redistribution due to a lack of project commitment.
6. No budget amendment is required.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Quarles absent
Resolution #12152 August 1, 2012
Moved by Weipert supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
)
I HEREE3YAPP • E THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 1,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1 st day of August, 2012.
E.,Lu eufLa_4_,1
Bill Bullard Jr., Oakland County