HomeMy WebLinkAboutResolutions - 2012.08.01 - 20447Chairperson, I move the adoption of thdmfdredoing P.es•jtion.
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Miscellaneous Resolution #12186
BY: Commissioner John A. Scott, District 5
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - CITY OF LAKE ANGELUS - GRAVEL ROAD PROGRAM -
PROJECT NO. 51422
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 409221 established the revised Tr-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution 610045, provides that any Oakland County appropriation in support
of the In-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has approoriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a controt for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the City of Lake Angelus, along with the RCOC has identified a
project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the City of Lake Angelus and said appropriation has been
transferred to a project account; and
WHEREAS the City of Lake Angelus has demonstrated that it has authorized its
one-third (1/3) share of the funding for the project and has executed a
contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tr-Party Road Improvement funding for the City of Lake
Angelus is $6,720.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the City of Lake Angelus and
authorizes the release of Tr-Party Road Improvement Program funds from the
Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the City of Lake Angelus.
goard of Road Commissioners
J. Fowices
'y C. -Jamian
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Astalistati.azusena, R
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OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE"
June 21, 2012
Ms. Rosalie Lake, Clerk
City of Lake Angelus
45 Gallogly Road
Lake Angelus, MI 48326
Re: PROJECT NO. 51422
2012 GRAVEL ROAD PROGRAM
Dear Ms. Lake:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, RE., Managing Director at the regularly scheduled Board meeting of
Thursday, June 21, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Patricia ZA/Vierzbicki
Deputy-Secretary /Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
/s m
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
5
...._rnas G. P.E.
Director of Engineering
Recommended for ' *1 S; 1 rd Boa
C
Quality Life through Good Roads "We Care"
51742,04.0
CCAPiritrif.5'.57401V
or OAKLAND COUNTY
Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: June 14, 2012
To: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas G. Noeche17:4)0
Programming Supervisor
SUBJECT: PROJECT NO 51422,2012 GRAVEL ROAD PROGRAM
CITY OF LAKE ANGELUS
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Lake Angelus for the spreading of gravel and
chloride on various roads within the city.
The City of Lake Angelus has elected to use the Tr-Party Program to fund the total
project cost of $20,160. Our total share is $6,720 and is in the FY12 budget.
The project is in the district of County Commissioner John Scott. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
COST PARTICIPATION AGREEMENT
2012 GRAVEL ROAD PROGRAM
City of Lake Angelus
Board Project No. 51422
This Agreement, made and entered into this ?A 'IT day of -A (4) E--- , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Lake Angelus, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $20,160; and
WHEREAS, the PROJECT involves certain designated and approved Tri-Party Program
funding in the amount of $20,160 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $20,160 shall be funded as follows:
a. Tr-Party Program funding in the amount of $20,160.
b. Any PROJECT costs above the Tr-Party Program funding of $20,160 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $20,160 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $6,720 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and after August 1,2012, the BOARD shall
submit an invoice to the COUNTY in the amount of36,720 (iDeing 100% of the ./ —
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
COUNTY'S Tr-Party contribution).
2012 Greve i Road Program
City of Lake Angelus
i Project No 51422
5114I2012
- 2 -
By, ,P771.-ti.j-
-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
CITY OF LAKE ANGELUS
Its
/
Its
By
Its
2012 Grave; Road Program
City of Lake Angelus
Project No 51422
5,14/2012
Contractor Payments $20,160
EXHIBIT A
TRI-PARTY PROGRAM
2012 Gravel Road Program
City of Lake Angelus
Board Project No. 51422
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
COMMUNITY I COUNTY I BOARD TOTAL
FY98/99 Tr-Party Program $3,733 I $3,733 $3,734 $11,200
FY00/01 Tr-Party Program $2,987 $2,987 $2,986 $8,960
TOTAL SHARES $6,720 I $6,720 I $6,720 $20,160
2012 Gravel Road Program
City of Lake Angelus
Project No. 51422
5/14/2012
- 4 -
Resolution #12186 July 18, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12186) August 12, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION — CITY OF LAKE ANGELUS — GRAVEL ROAD PROGRAM —
PROJECT NO. 51422
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $6,720 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51422.
3. This project is for the spreading of gravel and chloride on various roads.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
spANANC E
FY 2012
$6,720
$6,720
$6,720
$6,720
ITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Quarles absent.
Resolution #12186 August 1, 2012
Moved by Weipert supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOL
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 1,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1 st day of August, 2012.
LQ 094,
Bill Bullard Jr., Oakland County