HomeMy WebLinkAboutResolutions - 2012.08.01 - 20449Miscellaneous Resolution 412189
BY: Commissioner Bob Hoffman, District 2
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2012 APPROPRIATION - TOWNSHIP OF ROSE - GRAVEL ROAD PROGRAM - PROJECT
NO. 51442
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road. Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party
Road Improvement Program - Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tri-Party Road improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding- for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tri-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tri-Party Program designation account; and
WHEREAS the Township of Rose, along with the RCOC has identified a project
and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Township of Rose and said appropriation has been
transferred to a project account; and
WHEREAS the Township of Rose has demonstrated that it has authorized its one-
third. (1/3) share of the funding for the project and has executed a contract
for payment with the RCOC; and
WHEREAS Oakland. County's one-third (1/3) share of the Fiscal Year 2012
authorized amount of Tr-Party Road Improvement funding for the Township of
Rose is $10,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Township of Rose and authorizes
the release of Tri-Party Road Improvement Program funds from the Oakland
County Designated. Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Township of Rose.
Chairperson, I move the adoption of the foregoing Resolution.
Bob Hoffman, District 2
Board of .4 • .c unmissioners
Ronald
Comtni.s
Gregory C. JdMian
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Coil
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31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE."
June 21, 2012
Ms. Debbie Miller, Clerk
Township of Rose
9080 Mason Street
Holly, MI 48442
Re: PROJECT NO. 51442
2012 GRAVEL ROAD PROGRAM
Dear Ms. Miller:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, June 21, 2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
,
lcp tki,;;(4.1,6(...)1Z
Patricia Z. l/Mrzbicki
Deputy-Secretary /Clerk of the Board
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Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
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Inter—Departmental Memorandum
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PROGRAMMING DIVISION
DATE: June 13, 2012
To: Thomas G. Blust, P.E.
Director of Engineering
FROM: Thomas G. Noechel 7:4
Programming Supervisor
SUBJECT: PROJECT NO 51442,2012 GRAVEL ROAD PROGRAM
TOWNSHIP OF ROSE
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Township of Rose for the spreading of gravel on
various roads within the township.
The Township of Rose has elected to use the Tr-Party Program to fund the total project
cost of $30,000. Our total share is $10,000 and is in the FY12 budget.
The project is in the district of County Commissioner Bob Hoffman. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
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Attachments
Recommended for Board Approval I
Thomas G. Biust, RE.
Director of Endineerin
4 .
, 2012,
COST PARTICIPATION AGREEMENT
2012 GRAVEL ROAD PROGRAM
Township of Rose
Board Project No. 51442
This Agreement, made and entered into this 2-t, T day of
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Rose, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel on various roads under the jurisdiction of the BOARD, as described in Exhibit "A",
attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the
BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $30,000; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $30,000 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $30,000 shall be funded as follows:
a. Tr-Party Program funding in the amount of $30,000.
b. Any PROJECT costs above the Tr-Party Program funding of $30,000 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $30,000 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $10,000 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and after August 1, 2012, the BOARD shall
submit an invoice to the COUNTY in the amount of $10,000 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2012 Gravel Road Program
Township of Rose
Project No, 51442
5123/20'.
- 2 -
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
/7.
(i] et By V , /—€'v-u')
Managing Director
TOWNSHIP OF ROSE
By
Its t
By
Its
Its
2012 Gravel Road Program
Township of Rose
Project Nc. 51442
5/23/2012
- 3 -
Contractor Payments $30,000
FY04 Tr-Party Program
FY05 Tr-Party Program )999t
($9,001
$999 $998 $2,996
$9,001 $27,004 $9,002
EXHIBIT A
TRI-PARTY PROGRAM
2012 Gravel Road Program
Township of Rose
Board Project No. 51442
Spreading of gravel on various roads within the township.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
rnMMI INITY INTY I RnARn I Tram
'TOTAL SHARES 1 $10,000 12 $10,000 $10,000 I $30,000
2012 Gravel Road Program
Township of Rose
Project No. 51442
5/23/2012
- 4 -
Resolution #12189 July 18, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12189) August 1, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2012 APPROPRIATION —TOWNSHIP OF ROSE — GRAVEL ROAD PROGRAM — PROJECT
NO. 51442
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $10,000 is available in the General Fund Designated Fund Balance for Tr-Party 2012
and prior funding (account #383510) for project 51442.
3. This project is for the spreading of gravel on various roads.
4. The FY 2012 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2012
$10,000
$10,000
$10,000
$10,000
,FiyNCE COMMITTEE A 1)
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long and Quarles absent
Resolution #12189 August 1, 2012
Moved by Weipert supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
fa.
APPROVE THIS RESOLUTION
DEPUTY COUNTY EXECUTIVE
ING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 1,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this St day of August, 2012.
Bill Bullard Jr., Oakland County