HomeMy WebLinkAboutResolutions - 2012.08.01 - 20460MISCELLANEOUS RESOLUTION 11 2 198 August 1, 2012
BY: PLANNING AND BUILDING COMMITTEE, DAVID W. POTTS, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS -
COMMUNITY & HOME IMPROVEMENT DIVISION - GRANT ACCEPTANCE FOR SECOND
EMERGENCY SHELTER GRANTS/EMERGENCY SOLUTIONS GRANTS PROGRAM (ESG)
PY 2011 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland
County PY 2011 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD);
and
WHEREAS the PY 2011 Annual Action Plan contained a consolidated Federal grant application
for activities designed to accomplish the goals and objectives for the Community Development Block
Grant (CDBG) Program, NOME Investment Partnerships (HOME) Program and the Emergency
Shelter/Emergency Solutions Grant (ESO) Program; and
WHEREAS this is the thirty-eighth year of consolidated grant funding and acceptance for these
programs; and
WHEREAS, the first allocation of PY 2011 Emergency Shelter/Emergency Solutions Grant (ESG)
Program funds was adopted by the Board of Commissioners on August 31, 2011 (Miscellaneous Resolution
#11190); and
WHEREAS HUD by letter received June 28, 2012, transmitted to the Community & Home
Improvement Division a second PY 2011 ESG allocation of $96,017 for the period of May 1, 2012 through
April 30, 2013; and
WHEREAS total program revenue for the second PY 2011 allocation of ESG will $96,017; and
WHEREAS the ESG grant is 100 percent federally funded and no County funds are required; and
WHEREAS the ESG FY 2011 Detailed Budget Table appears in Attachment A; and
WHEREAS, the grant award of $96,017 will partially fund the personnel costs of one (1) GF/GP
Environmental Program Coordinator position (1090209-09809); and
WHEREAS, no new staff positions will be required to implement or administer this grant; and
WHEREAS the second PY 2011 ESG grant agreement has been reviewed by County Executive
Departments through the County grant review process (MR. 401320); and
WHEREAS acceptance of the grant does not obligate Oakland County to any future commitment;
and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the second PY 2011 allocation of ESG grant funding from the U.S. Department of Housing and
Urban Development in the amount of $96,017.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the
Emergency Shelter/Emergency Solutions Grant subject to the clarifications provided by HUD in the letter
from Jeannette Harris, Director, Community Planning and Development, Detroit Field Office, U.S.
Department of 'lousing and Urban Development dated March 20, 2007 that Oakland County's obligations
under the grant for discharge policies and participation in the IIMIS System is to make these requirements
for ESG funded entities. The letter From Ms. Harris is attached and incorporated into this Agreement; and
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be
contingent upon the level of Federal funding available for these programs; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both
the Board of Commissioners' Chairperson and the County Executive to execute the grant agreements and to
approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the
agreement as originally approved; and
Chairperson, on behalf of the Planning and Building Committee, 1 move the adoption of the
foregoing resolution.
PLANNING AND BUILDING COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll -call vote with Nu.ccio absent.
GRANT REVIEW SIGN OFF - Community & Home Improvement
Division
GRANT NAME: PY2011 Annual Action Plan Substantial Amendment to the U.S. Department of Housing
and Urban Development for the Emergency Solutions Grant (BSG)
FUNDLNG AGENCY: U.S. Department of Housing and Urban Development
DEPARTMENT CONTACT PERSON: Karry L. Rieth (248) 858-5403
STATUS: Grant amendment acceptance
DATE: July 11,2012
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned. grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreemen.tkontract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (73/2012)
Department of Human Resources:
Approved. — Karen Jones (7/2/2012)
Risk Management and Safety:
Approved by Risk Management. — Andrea Plotkowsld (7/9/2012)
Corporation Counsel:
There are no outstanding legal issues with the above grant. — Joellen Shortley (7/10/2012)
COMPLIANCE
The grant amendment agreement references a number of specific federal and/or state regulations. Please
review the agreement for specific federal and. state compliance regulations related to this grant amendment.
111111. I.;.„ II
U.S. Department of Housing and Urban Development
Detroit Field Office
Office of Community Planning and Development
Patrick V. McNamara Federal Building
477 Michigan Avenue, Room 1710
Detroit, MI 48226-2592
Tel. (313) 226-5280 FAX (313) 226-66,8Q
t AVI
'The Honorable L. Brooks Patterson
County Executive
County of Oakland
1200 North Telegraph Road
Pontiac, MI 4834U1043
SUBJECT: County of Oakland
2012 Annual Action Plan Approval Letter
Community Development Block Grant (CDBG) B-12-UC-26-0002
ROIV1E Investment Partnerships (HOME) M-12-UC-26-0210
Emergency Solutions Grant (ESG) E-12-13C-26-0004
r. Emergency Solutions Grant (ESG)E-11-UC-26-0002
Dear Mr. Patterson:
We are pleased to approve your Fiscal Year 2012 Annual Action Plan for your program
beginning May 1, 2012. The grant assistance that is being approved with the Plan is as follows:
CDBG Program: 54,950,191.00
HOME Program: 1,096,668.00
ESG Program: 303,461.00
ESG Program: 96,017.00 (second PY2011 allocation)
The total allocation for your community is: 56,446,337
We would like to commend the County on your successful completion of the Action
Plan. We believe the goals and objectives developed through this process provide a solid
foundation for establishing and maintaining partnerships between all levels of government and
the private sectors, including those with for-profit and not-for-profit organizations. These
partnerships are invaluable as you and your partners address the problems of affordable housing,
homelessness, and economic opportunities for all citizens, particularly for very low-income and
low-income persons.
Enclosed are three copies of the required Grant Agreements and Funding Approvals.
This constitutes the contract between the Department of Housing and Urban Development and
the County of Oakland. You should note any special conditions listed in the Funding Approvals.
Please return two executed copies of each grant to the Detroit Field Office's Department of
Community Planning and Development and retain the remaining copies for your records.
Please return the executed grant agreements to:
Mr. Keith E. Hernandez, AICP
Director, Office of Community Planning S.z. Development
U.S. Department of Housing & Urban Development
477 Michigan Avenue, 17'h Floor
Detroit, MI 48226-2592
JUN 2, ii
www.heid.gov
Since
Keitutyliernández, AICP
Direct r, Community Plani.i.i6 \Ind Development
HUD Detroit Field Offigd
We look forward to working with you thrott4out your program year as you strive toward
accomplishing your program goals. If you have any questions or desire assistance concerning
this letter or other items related to your federal community development programs, please
contact Cheryl Y. Mathis. Community Planning and Development Representative, at (313)
226-7900 eKt. 8060.
Enclosures
Pc:
Karry Reith, County Manager
,G rant Agreement
Subtitle 5 of Title IV of the McKinney-Vent°
Horneles Assistance Act, 42 USC 11371 et seq.
Grant Num ber: E-11-CC-26-0004.
i.Name of Grantee (as shown i7 item 5 of (Tiers-faro Form 4 2 4)
COUNTY OF OAKLAND
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Emergency Shelter Grant-,./
Emergency Solutions Grants Program
Grantee's 9-digit Tax ID Number
38 -6004876
I 3: Grantee s DUNS Numb.r,
13 -620-0362
4 Grantee's Complete Address as snow- in item 5 of Standard Form 424)
1200 N. TELEGRAPH ROAD; PONTIAC, MI 48341-1043
Grant A goes meat: dais Grant Agreement betwt!cn the Department of blousing and Urban Development al U I)) and the above named Grantee is
made pursuant to the authority of Subtitle B of Title IV of' the MeKinney-Vento Homeless Assistance Act (42 U.S.C. 1)371 et seq.). "IThe Grantee's
submissions under 24 CFR Part 91 that pertain to this Grant, the flUD regulations at 24 CFR Part 576 (as now in effect and as may he amended from
time to time), and any special conditions attached to this Grant Agreement constitute part of this Grant Agreement. Subject to the provisions or this
Grant Agreement, HUD will make the Grant available to the Grantee upon execution of the Grant Agreement by the Grantee and HUD. The Grant
may be used to pay costs incurred aller the date Spec i lied in item 8 below, provided the activities to which the costs are related are carried out in
'compliance with all applicable requirements. The Grantee agrees tf.) assume all of the responsibilities for environmental review, decision making, and
,actions, as required under the HUD regulations at 24 CFR Part 576. The grantee agrees to Ibllow the HUD standards For participation, data, and reporting
under a local Homeless Management Information System, The Grantee shall also comply with the Office of' Management and Budget requirements for
Universal Identifier and Central Contractor Registration and Reporting Sub-award and Executive Compensation Information at 2 CFR Part 25,
Appendix A to Part 25—Award Term, and 2 CFR Part I '70, Appendix A to Part I70—Award Term.
_
5. Special Conditions (check one): la None EJ Attached
I 6a, Date HUD Received Grantee's Annual Submission under 24 CFR Part 91 6b. Date Grantee Notified: i
7. Date of Start of Grantee's Program Year 8. Date Use of Funds May Begin (the later of the care in 6a and the date in 7) 1
5/01/2012 5/01/2012
9: Funding Approval (cleck one): ES Original El Amendment
10. Amount of Emergency Shelter Grant/Emergency
Solutions Grant: $96,017
liDa. Funds Reserved for this Grantee $
lob. Funds Now Being Approved $96,0 17
100. Reservation to be Cancelled (1Ca minus lob) $
11. Name and Complete Address of Department Designated to Administer the Grant
Oakland County Community So Home Improvement,
250 Elizabeth Lake Road, Pontiac, MI 48341-0414
I la. Name of Authorized Official
Karry Reith
County Manager 11c. Signature 11d. Date (mriVdd/yyyy)
li e. Phone Number 11 f. Fax Number Mg. E-mail Address
2 48/ 858-540'3
12. U.S. Department of Housing and Urban Development 13. Grantee Name
Detroit
248/ 452-9172 Ireitiaka)c co.oakland.mi.us .-
Detroit Field Office
12a7 Name of Authorized Official 13a. Name of Authorized Official
Keith E. -Hernandez, AICP Hon. L. Brooks Patterson
120. Title 13b. Tile
Director, Community Planning & Development County Executive .., 10c. Sig.nafafte--- --- 13c. Signature
--......-- , e, ----- .:
12:e1. Date A A •
13d. Date rmideiyyyy)
„„:11L:,-')•.7,),,,
c-
, 1 ,-, .. ktliq !_
'4nn n p‘ril'P'
March '2 0, 2007
De.tratt Reid Otte
0th-de CY Community ?landing and Co.velcipment
atrioli. V. itt.N.lzmand-a Radar-ai buThhg
477 Mictliqan Avonus, Room 1713
Ml 46225-252
Tel (313103-7930 FAX 313 ,22L1-6339
US,D2partToldEirit of t-iYising ad 3JrOan Davtolc.lzdnn. ^rdt
Economic De-velooment
A. .4 7 /tIrrj
i tr..7.Ft
Ms. Ka7--n7 2ieth •
Oakland County
Department of Cumrmity and
Oakland Poir..c 31.1 -ite 1 900
250 E ..1Hzah,---th Lake Road
Pontiac, MI 48341-0414
De-ar Ms. Rjeth:
SUWECT: ESG and HMS Certifications
:Thank. you: for te memo dated March 16, 2007, regarding
Oakland County's response to the LOG anciF.YIS Certifications
mired by HUD. I have read through each action Oakland County
will take as they pertain to the compliance issues listed in the
ESG Certifications. Each action outlined by Oakland County is
approved. I will place: a aaay- of the.memo along with this
response. in the Oakland County file.
I understand your concern about signing a certification in
regard to institutional discharge policies. However,' the ESG and
.EMIS Certifications as well as- the Discharge Policy fo141.S are
not subject to change. Each form -'mist be 'signed to insare
release of flIrds. HUD's reasoning for int'ing the discharge
Policy in the certifications waaLtonbring awarene.E--,s, to all
parties involved in homeless Provision, of the need for solid
discharge polici es. While HUD understands that Dakland County
'itself cannot enforce distharge policies of other institutions, .
Oakland County can require that these policies ,be developed
and/or followed PP:” part of contractual obligation. The idea is
to get the word out thatharing these policies in place is not
only good P.raCtqc4; 6/./:t should be a recuirement for operation.-
Regarding the EMI& issue, Oakland CcuntIrs assertion that.
it will ensure eari ESG funded Sub-recipient institutes an Evils
system is comilet,ely acceptable. Oakland County is under no
obligation to do anything more than that.
Please cont act -;,.7a= Community Planning and Development
Representative, Na. Shannon Hefter, if you need any f -irther
clarification., She oan be reached at (313) 226-7900, extension
8148.
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C7.-.-±12.-nH ty. P I an:, -:, -r.g '-'-'.'n 6
De-ve12,-Dmnt
V.
ATTACHMENT A
---1
FY 2011 Detailed Budget Table
- , First Allocation $170,696.00 FY 2011
Second Allocation _ $96,017.00 _Emergenc Shelter Gra t Eme :enc Solutions Grant
Grant Amount $266,713.00 Program Allocations --
Total ,
, ! Administration . $20,003.48 i
1 _ _ i Second Total Fiscal
First Allocation
Allocation Year 2011
Activity Reprogrammed Activity Activity
Eligible Activities Amount Amount Amount Amount
v) Homeless Assistance $162,161.00 $0.00 [ 162,161.00 +-• _
>-. a
a L. E Rehab/Conversion $0.00 $0.00 , .00
Operations $0.00 $0.00 $0.00
t) tO)
-
lij 4-0 0-, Essential Services .00 $0.aai So.co
E Tu 0.
Ill c Homelessness Prevention $0.00 $0.001'' ` i $0.00
v) Administration $8,535.00 $0.00 Ss, .
. 1 Emergency Shelter Grants
$170,696.00 $0.00 = $170,696.00
Subtotal
".••••••91M111. .
Emergency Shelter** ::$.1a3
Renovation 000. ..$0.00.
Operation*
Q;001: . '$0.00 .-
Essential Service** $0.00 - . $000
URA Assistance" r , 1 <6.:.00 :::$0:00:
Street Outreach - Essential P174
E Services**
o -
to HMIS $0.00 $7,201.00 $7,201.00
.2
a. Rapid Re-housing $0.00 $77,348.00 $77,348.00
111
.4, Housing Relocation and '
a $0.00 $40,348.00 $40,348.00
2 Stabilization Services
t.D
cm Tenant-Based Rental
c $0.00 $37,000.00 $37,000.00
o Assistance
7.... .
= Project-Based Rental
-5 $0.00 $0.00 $0.00
v) Assistance >.
c.) Homelessness Prevention $0.00 $0.00 $0.00 ' a
a.) Housing Relocation and
a4 $0.00 $0.00 $0
a)
stabilization Services E
w Tenant-Based Rental $0.00 $0.00 $0 Assistance
Project-Based Rental ---4
$0.00 $0.00 $0.00
Assistance
Administration h $11,468.00 $11,468.00 . _
Emergency SolutionsSolutions ,--
50.00 $96,017.00 $96,017.00 , Grants Subtotal -.,-
Total Grant Amount: 1 $266,713.00
**Allowable only if the amount obligated for homeless assistance activities using funds from the first allocation is less than '
- - -
the expenditure limit for emergency shelter and street outreach activities (see Section 111.B. of this Notice). ,
FISCAL NOTE (MISC . #12198) August 1,2012
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS -
COMMUNITY & HOME IMPROVEMENT DIVISION - GRANT ACCEPTANCE FOR
SECOND EMERGENCY SHELTER GRANTS/EMERGENCY SOLUTIONS GRANTS
PROGRAM (ESG) PY 2011 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. The resolution accepts the PY2011 Annual Action Plan to the U.S. Department of
Housing and Urban Development for the Emergency Solutions Grant (ESG) in
the amount of $96,017 for the fiscal period of May 1, 2012 through April 30,
2013.
2. The Emergency Solutions Grant provides financial and case management
assistance to individuals and families who would otherwise become homeless
and help those who are experiencing homelessness to be quickly re-housed and
stabilized.
3. The grant award of $96,017 will partially fund the personnel costs of one (1)
GF/GP Environmental Program Coordinator position (1090209-09809).
4. No new staff positions will be required to implement or administer this grant.
5. The Emergency Solutions Grant requires a 100% match in-kind services or cash.
An in-kind match obligation will be met by the agencies that deliver the ESG
services.
6. FY 2012 Budget is amended as follows:
Emergency Solutions Grant #29705
Revenue
1090659-172136-610313
Expenditures
1090659-172136-702010
1090659-172136-722740
1090659-132221-730861
1090659-132221-731537
Federal Operating Grants
Total Grant Revenue
Salaries
Fringe Benefits
Homeless Mgmt. Info Sys
Rehousing
Total Grant Expenditure
FY 2012
$96.017
$96,017
$ 6,881
4,587
7,201
77,348
$96,017
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on
absent.
a roll call vote with Long and Quarles
IY APPROVE THIRtSOLUT1ON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
Resolution #12198 August 1, 2012
Moved by Weipert supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 1,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1 st day of August, 2012.
Bill Bullard Jr., Oakland County