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HomeMy WebLinkAboutResolutions - 2012.08.23 - 20521REPORT (MISC. #12188) August 23, 2012 BY: GENERAL GOVERNMENT COMMITTEE — Christine Long, Chairperson RE: MR #12188 — BOARD OF COMMISSIONERS RESCISSION OF ACTIONS TO EXTEND BOARD OF COMMISSIONERS' LOBBYIST CONTRACT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having considered the above titled resolution on August 13, 2012 hereby recommends that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE as: GENERAL GOVERNMENT Motion carried on a roll call vote with Crawford voting no and Matis absent, MISCELLANEOUS RESOLUTION #12188 BY: Commissioners Marcia Gershenson, District #17, Helaine Zack, District #22, Dave Woodward, District #18,Tim its-tpt-1,5*, IN RE: BOARD OF COMMISSIONERS — RESCISSION OF ACTIONS TO EXTEND BOARD OF COMMISSIONER'S LOBBYIST CONTRACT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners adopted Misc. Resolution #09002 which authorized a Professional Services Contract with Public Affairs Associates, Inc. for government relations consulting and lobbyist work in a three (3) year contract, with a monthly fee of Five Thousand ($5,000) Dollars. WHEREAS Misc. Resolution #09002 authorized the Board Chairperson, or his designee, to execute the professional services contract with Public Affairs Associates, however, the resolution did not grant such authorization relative to extending the contract beyond the original expiration date of June 30, 2012; and WHEREAS all previous contracts and extensions for retaining such government relations consultants by the Board of Commissioners have been authorized by an affirmative action and vote reflected in a resolution adopted by the Board of Commissioners; and WHEREAS a contract extension with Public Affairs Associates was acted upon administratively that provided for a new contract expiration date of June 30, 2014; and WHEREAS the contract extension with Public Affairs Associates was not authorized by an resolution adopted by the Board of Commissioners, nor by any language contained in Misc. Resolution #09002, the original contract, the scope of services or the Oakland County Purchasing Policy; and WHEREAS questions have been raised relative to whether Public Affairs Associates has fully met the reporting and accountability requirements of the original agreement. These matters could have been properly vetted had a contract and resolution come before the General Government Committee, as is the normal practice and past precedence; and WHEREAS the improper and unauthorized contract extension with Public Affairs Associates increased the "Not to Exceed" amount from $180,000 to $300,000 and an additional two (2) year period expiring on June 30, 2014. Such a financial commitment from the Board of Commissioner's budget requires not only a resolution, but also a Fiscal Note approved by the Finance Committee; and WHEREAS any action to extend a contract with Public Affairs Associates is not in compliance with standard procedures and was inappropriately entered into without the required authorizations from the Board of Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, hereby finds that the measures to enter into an agreement to extend the professional services contract with Public Affairs Associates were entered into without proper authorization. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby rescinds the contract extension with Public Affairs Associates for government consulting and lobbying services and voids the unauthorized contract. Commissioner District # tuvuut \644 LK) I- Commissioner Mdttia Gershenson District #17 Commissioner David Woodward District # 18 Commissioner District # „e`cogim-t's ioher # /di e 6 Commissioner Helaine Zack District #22 CoMmissiopgr District # Commissioner District # Commissioner District # BE IT FURTHER RESOLVED the original contract with Public Affairs Associates, as authorized by Misc. Resolution #09002, expired on June 30, 2012. Any requirements relative to notice of cancellation are not applicable. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby requests the Purchasing Division to immediately rescind and void the contract extension with Public Affairs Associates and that notice of this action be forwarded to Public Affairs Associates. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby requires that all contracts or extensions for government relations consulting and/or lobbying services, on behalf of the Board of Commissioners, be authorized by resolution after completing the review and recommendation from the General Government and Finance Committees. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Purchasing Division, Fiscal Services and Public Affairs Associates. Chairperson, we move the adoption of the foregoing resolution. Commissioner Commissioner District # District # Commissioner Commissioner District # District # Resolution #12188 July 18, 2012 The Chairperson referred the resolution to the General Government Committee. There were no objections. Resolution #12188 August 23, 2012 Moved by Gershenson supported by Long the resolution be adopted. Moved by Long supported by Gershenson the General Government Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Discussion followed. Vote on Resolution: AYES: Hatchett, Jackson, McGillivray, Nash, Quarles, Woodward, Covey, Gershenson. (8) NAYS: Gosselin, Hoffman, Long, Matis, Middleton, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert, Bosnic, Crawford, Dwyer, Gingell. (16) A sufficient majority having not voted in favor, the resolution failed.