Loading...
HomeMy WebLinkAboutResolutions - 2012.08.31 - 20531September 5, 2012 MISCELLANEOUS RESOLUTION #1222I BY: Public Services Committee, JIM Runestad, Chairperson IN RE: SHERIFF'S OFFICE — 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM — GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the U.S. Department of Justice - Office of Justice Programs has awarded Oakland County, along with the City of Pontiac, grant funding in the amount of $121,994 for the period of October 1, 2011 through September 30, 2015; and WHEREAS the funds are distributed based on Federal allocation; Oakland County's share is $25856 and the remaining $96,138 is for the City of Pontiac (via the Sheriff's Office) and; WHEREAS there is no grant match requirement; and WHEREAS the grant projects include a Video Enhancement project for the Sheriff's Office and funding overtime costs for high risk drug area patrols within the City of Pontiac; and WHEREAS under an Intergovernmental Agreement between Oakland County and the City of Pontiac authorized by Miscellaneous Resolution #12133, Oakland County will act as the fiduciary and lead agency for the entire award; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the U.S. Department of Justice Grant Agreement in the amount of $121,994 which includes Oakland County's share of $25,856 allocated to the Sheriff's Office and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED the continuation of the program is contingent upon future levels of grant program funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote Gala Piir From: Piir, Gala <plirg@oakgov.com > Sent: Friday, August 17, 2012 4:02 PM To: 'Cunningham, Dale'; 'Seaman, Lori'; Malone, Prentiss Cc: atkinst@oakgov.com Subject: GRANT REVIEW SIGN OFF - Sheriff's Office - 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Grant Acceptance Attachments: Grant Accept sign off pkg.pdf GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program FUNDING AGENCY: U.S. Department of Justice DEPARTMENT CONTACT PERSON: Gala Piir / 858-1037 STATUS: Grant Acceptance DATE: August 17, 2012 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (8/6/2012) Department of Human Resources: Approved, — Karen Jones (8/6/2012) Risk Management and Safety: Approved by Risk Management. — Andrea Plotkowski (8/9/2012) Corporation Counsel: There appear to be no unresolved legal issues in this grant agreement.— Karen P. Agacinski (8/6/2012) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of these specifically cited compliance related documents for this grant, Title VI of the 1964 Civil Rights Act (42 u.s.c Section 2000d) http//www,usdol.gov/crlicor/coordititlevistat.htm Meaningful Accessior People who are Limited English Proficient http:/Avvvw.l.tmoyf 1 Department of Justice Office of Justice Proerams Bureau of Justice Assistance Office of Justice Programs Prosifingron. D, C. 20531 August 1,2012 Commissioner Michael Gingell County of Oakland 1200 North Telegraph ,ftoad Pontiac, MI 48341-0403 Dear Commissioner Gingell: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office ofJustice Programs has approved your application for funding under the FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of 8121,994 for County of Oakland. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate, If you have, questions regarding this award, please contact: - Program Questions, Samuel K. Beamon, Program Manager at (202) 353-8592; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.oefo(c4usdni.gov . • Congratulations, and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures Department of Justice Office of Justice Programs Office for Civil Rights Kshingles. D.C. 20531 August 1,2012 Commissioner Michael Gingen County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-0403 Dear Commissioner Gingen: Congratulations on your recent award. In establishing financial assistance prop ma. Congress linked he receipt of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (0.1P), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from 0.1P, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR. are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities front discriminating on the basis of age in the delivery of:services or benefits. Providing Services to Limited English Proficiency (L.EP) Individuals In accordance with Department of Justice. Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language serviceg to LEP individuals, please see the website at htip://www.lep.gov . Ensuring Equal Treatment for Faith-Based Organizations The Department of Justice has published is regulation specifically pertaining to the funding of faith-based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits Faith-based organizations from using financial assistance from the Department of Justice to fund inherently religions activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately 11-0111 the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's website at http://www.ofp.usdoj.goviocr/etibmlum. State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious Freedom Restoration Act (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies permit faith-based organizations applying for funding under the applicable program statutes both to receive DOI funds and to continue considering religion when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of R ERA to the statutes that prohibit discrimination in employment may be directed to this Oftice. Enforcing Civil Rights Laws All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant program requirements, must meet two additional requircments:(1) complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (FEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No, 8.B, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and pan-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gowbcrieeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or mom employees, your organization still has to prepare an FEOP, but it does not have to submit the EFOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can be found at http;//www.ojp.usdoj.goviocrieeop.hun. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt front the EEOP requirement. However, your organization roust complete Section A of the Certification Form and return it to OCR. The Certification Form can be found at hap://www.ojp.usdoj.gov/oerlecop.htm. 2) Submitting Findings of Discrhuination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, religion, national origin, or sex', yeur'organization must submit 3 copy of the finding to OCR for review. Ensuring the Compliance of Suhrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements perta 4-t6g to developing and submitting an HOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307- 0690 or visit our websitc at http://www.ojp.uscloj.goviocr/. Sincerely, Michael L. Alston • • Director cc: Grant Manager Financial Analyst Dcpartment of justice Office of Justice Programs Bureau of Justice Assistance PAGE 1 OF 6 Grant 7. ACTION Initial S 121,994 121,994 6. AWARD DATE 000112012, SUPPLEMENT NUMBER 00 9, PREVIOUS AWARD AMOUNT 10, AMOUNT OF"FHIS AWARD •, Ii. TOTAL AWARD IA, GRANTEE IRS/VENDOR NO. 386004900 3. PROJECT TITLE Tiscal Year 2012 .1AG I. RECIPIENT NAME AND ADDRESS (Inejuding Zip Code) County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-0403 4, AWARD NUMBER: 2012-DI-BX-0255 .5. PROTECT PERIOD: FROM 10/0192011 TO 09/30/2015 BUDGET PERIOD: FROM 10/01/2011 TO 09/30/2015 • 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON TUE ATTACHED PAGE(S), 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYI2(BJA - JAG) 42 USC 3750, e 15. METHOD OF PAYMENT GPRS MESIMEN AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVENG OFFICIAL Denise O'Donnell Director 17, SIGNATURE OF APPROVING OFFICIAL IMMINIMIN GRANTEE ACCEPTANCE IIIMINIMINS 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Michael Gineell Board of Commissioners, Chatr 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19.9. DATE IMSV&* AGENCY USE ONLY IMIEMMOMMIIMINMIMPINI 20. ACCOUNTING CLASSIFICATION CODES . 1 21. LDIUGT1042 I FISCAl. FUND BUD. DIV. YEAR. CODE ACT. oyc. REG. SUB. POIvIS AMOUNT X B DJ 80 00 00 121994 I ()IP FORM 4000/2 (REV. 5-871 PREVIOUS EDITIONS ARE OBSOLETE. 01P FORM 400(112 (REV. 4-88) PROJECT NUMBER 2012-W-BX-0255 AWARD DATE 08/01/2012 Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant ?AGE 2 OF 6 SPECIAL CONDITIONS I The recipient agrees to comply wills the financial 'and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plats (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, ilontstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of 0.1P grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the 03P Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of 0.113. 5. The recipient must promptly refer to the DO] 010 any credible evidence that a principal, employee ; agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery ; gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients, Potential fraud, waste, abuse, or misconduct should be reported to the 010 by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 oig.hotlinerypuscloj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202)'616-9881 Additional information is available from the DO] 010 website at www.usdoj.govloig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. Tiw recipient agrees to comply with any additional requirements that may be imposed during.the grant performance. period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66 ; 70. OW FORM 4000/2 (REV. 4-88) PAGE 3 OF 6 PROJECT NUMBER 2012-D.1-13X-0255 AWARD DATE NM D2(112 Department. of Justice Office ofJusfice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant SPECIAL CONDITIONS 8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first-tier subrecipicnis that do not acquire and provide a.Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs web site at http://www.o1p.gov/funding/ccr.htm (Award condition: Central Contractor Registration and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, training,s, and other events, including the provision of food andlor beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at www.ohagowfundingiconfgost.htm. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http://www.ojp.usdoj.gov/famding/ojptrainingguiclingprinciples.htm. 12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OW award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this OW award, the recipient will promptly notify, in writing, the grant manager for this OJP award, and, if so requested by OW, seek a budget-modification or change-of-project-scope grant adjustment notice (OAT) to eliminate any inappropriate duplication of funding. 13. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award hinds. Such data will be submitted to the FFATA Subaward - Reporting System (FSRS). The details of recipient obligations, winch derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://www.o1p.govifunding/ffata.inin (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own operate in his or her name). 14. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the OW Financial Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C,F.R Part 70 and 2 C.F.R. Part 215 (OMB Circular A-1101. Further, the use of program income must be reported on the quarterly Federal Financial Report, SF 425. 0.1P FORM 4600/2 1,R7.3i..1-53) PROJECT NUMBER 2012-DJ41X-0255 AWARD DATE 00/01/2012 Department ofinstice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 4 OF 6 SPECIAL CONDITIONS 15. The grantee agrees to assist WA in complying with the National Environmental Policy Act (NF,PA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantec. Accordingly, the grantee agrees to first determine if any of following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact WA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be inet. The activities covered by this special condition are: a, New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed ott or eligible for listing on the National Register of Historic Places; . c. A renovation,„lease, or anyproposed.use of a building or facility that will either (a) result in a change in its basic' prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine metharnphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by WA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.o)pmsdoj.gov/RIA/resourcelnepa.html, for programs relating to methamphetamine-laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees existing programs or activities that will he funded by these grant ,funds, the grantee, upon specific request from WA, agrees to cooperate with WA in any preparation by ITZ,1 A of a national or program environmental assessment of that funded program or activity. 16. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can . demonstrate to the satisfaction of 1-1.1A that this requirement would not be cost effective-or would impair the functionality of an existing or proposed IT system. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OD requires the grantee to comply with Dal's Global Justice Information Sharing Initiative (DOPs Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: http://www.it,ojp.gov/gsp_grantcondition . Grantee shall document planned approaches to information sharing and describe compliance to the OS]' and appropriate privacy policy - that protects shared information, or provide detailed justification for why an alternative approach is recommended. Oil' FORM 400012 (REV. 4-50) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET 1 PAGE 5 OF 6 - Grant PROJECT NUMBER 2012-DJ-BX-025 AWARD DATE 08115/2012 • SPECIAL CONDITIONS - 1.8. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing account.) The Mad, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG), The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice . Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal - Financial Report (SF-425). 19. JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 20. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subreeipients planning to utilize JAG funds for bulletproof vest purchases. This policy must be in place for at least all uniformed officers before any FY 2012 JAG funding can be used by the agency for bulletproof vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. Bulletproof vests purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, LAS long as the vests have been tested and found to comply with applicable National Institute ofiustice ballistic or stab standards. In addition, bulletproof vests purchased with JAG funds must be American-made. The latest ND standard information can be found here: http://www.nikgov/topicsitechnologyibody-armor/safety-initiativelum. 22. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.. Part 23, Criminal Intelligence Systems Operating Policies, if 0.1P determines this regulation lobe applicable. Should 01P determine 28 C.F.R. Part 23 lobe applicable. OW may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 3789g(c)-(d). Recipient may riot satisfy such a fine with federal funds. 23. The recipient agrees. to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds, In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For it list of State Information Technology Points of Contaet, go to http://wwwit.ojp.govidefatilt.aspx ?area—policyAndPractice&page-1046. 24. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Bart 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities;i but such activities must be separate in time or place front the Department of Justice funded program, and participation in SUCh activities by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations partieipating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of ,serviccs on the basis of a beneficiary's religion. Notwithstanding any other special conditionof this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. Sec http://wwwojp.gov,iaboutiocrlemudibo.htm. 25. The recipient acknowledges that all programs funded through suhawards, whether at the state or local levels, must conform to the grant program requirements as stated in WA program guidance. 0:11, FORM 4000/2 (REV. 4-88) Department oChistice Office. of Justice Programs • Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 6 OF 6 PROJECT NUMBER 2012-DJ-BX-0255 AWARD DATE 08/0112012 SPECIAL CONDITIONS 26. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 27. Grantee agrees to comply with all confidentiality requirements of 42 'H&C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 28. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal binds, be made available for law enforcement activities. 29. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https:Pgrants.ojp.usdoi.gov). Consistent with the Department's responsibilities under the Government . Performance and Results Act (GPRA), PI, 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org ). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 30. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations. OMB circulars, and guidelines, including the OSP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of suhrecipient spending and.monitoring of specific ; outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 31. Award recipients mast verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (CiAN) must be submitted via the Grants Management System (GMS) to document changes. 32. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (intcmet-based) task force training. The training is provided free of charge online through 13.1.As Center for Task Force Integrity and Leadership (www,ctfli.org). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability, Additional information is available regarding this required training and access methods via WA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org ). 011' FORM 4000/2 (It EV. 4-115) Department of Justice Office of Justice Programs Bureau of Justice Assistance Woshington. D.C. 20.531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of Oakland. The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal ,justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgra.ntee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or Facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may requirerhe preparation of an Environmental Assessment and/or an Environmental . Impact Statement, as directed by BSA. Further, for programs relating to methamphciamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see hlip://www.ojp.usdoj.goWBJAiresourceinepahtml. Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. NCA/NCF will provide overtime costs for patrolling high-risk drug areas. OAKLAND COUNTY FY 2012 JAG - Application 2012-111085-M1-DJ Project Narrative — Attachment 1 Project: County of Oakland - Sheriff's Office Video Enhancement Project The Oakland County Sheriffs investigates many types of criminal activity and one tool used in law enforcement is the video from security cameras from a business or personal residence. The types of video security systems vary and the quality of the video and the ability to enhance it would be a real asset to our investigators. There is no one product that can obtain every media, but Ocean Systems has an advanced model with the ability to allow video and audio enhancement in about 90% of the security systems. • Our request is to fund the software and equipment to run this system on a County laptop. The system will be maintained and used by the Computer Crimes Unit and will also be available to any police agency in Oakland County. • . • The goal and objective of this project is to have the ability to enhance video and audio in order to solve crimes where potential video and audio is available to the investigator. Pro'ect: Cit , of Pontiac via County of Oakland - Sheriff's Office Pontiac Law Enforcement Contract The Oakland County Sheriffs Office through a contract with the City of Pontiac, Emergency Manager, started police duties on August .1, 2011. This contract and subsequent contract runs through 1213112012 and we anticipate this being renewed for at least 5 years. The City of Pontiac is under an Emergency Manager appointed by the State of Michigan and the City has been identified as one 4 Cities in Michigan with a high violent crime rate and is in the top 10 Cities in the United States for violent crimes. Our request is to fund high risk drug area patrols with overtime. The Substation commander will assign directed patrol units along with plain clothes undercover deputies to patrol and make arrests based upon intelligence lead and data driven deployment decisions to impact drug related and other violent crime areas within the City. The goal and objective of this project is to lower the drug and violent crime rates within the City, to protect the citizenry and to remove the criminal elements in the high crime areas. OAKLAND COUNTY FY 2012 JAG - Application 2012-111085-MI-DJ Project Budget — Attachment 2 Project: County of Oakland - Sheriff's Office Video Enhancement Project Description of Item Unit Cost Quantity Total Ocean Systems Video Enhancement System 1 $25,856 SHERIFF PROJECT TOTAL • $25,856 Project: City of Pontiac via County of Oakland - Sheriff's Office Pontiac Law Enforcement Contract Description of Item • Unit Cost Quantity Total Overtime (Deputy II) $65.40 1,470 hours - $96,138 CITY OF PONTIAC/SHERIFF PROJECT TOTAL $96,138 GRAND TOTAL $121.994 10471/2011 TO: 09./30/2015 7, PROGRAIY1 PERIOD FROM, 8, BUDGET PEAUOD FROM: 10/002011 TO: 09r3012015 9. AMOUNT OF AWARD 121,994 10. DATE OF AWARD 05/01/2012 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT Department of Justice Office ef Justice Programs. Burcau of Justice Assistance GRANT MANAGER'S MEMORANDUM, PT. .1; PROJECT SUMMARY ' Grant PROJECT NUMBER 2012-DI-13X-0255 This project is supported under FY12(BIA - JAG) 42 USC 3750, et seq. PAGE OF I STAFF CONTACT (Name & telephone number) '1 2. PROJECT DIRECTOR (Name, address & telephone number) Samuel K. Beaman (202) 353-5592 3a, TITLE OF THE PROGRAM BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 4. TITLE OF PROJECT Fiscal Year 2012 JAG 5. NAME & ADDRESS OF GRANTEE County of Oakland 1200 North Telegraph Road Pontiac, Ml 487341-0403 Gala Pits Grants Administrator 1200 N Telegraph Road Courthouse Building #12 East Pontiac, MI 48341-0403 (248) 858-1037 . . 38. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 6. NAME & ADRESS OF SUBGRANTEE 13. TIHRD YEAR'S BUDGET PERIOD 1 14. THIRD YEAR'S BUDGET AMOUNT IS. SUMMARY DESCR rrioN OF PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range oh activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, rind information systems for criminal justice, including for any one or of tile following purpose areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs, 6) planning, evaluation, and technology improvement programs; and 7) crime victim and WillleSS programs (other than compimsation). The disparate jurisdictions will use the JAG award to support the city and county by improving technology and addressing drug crime. The county will use funds to acqulre software and equipment for the computer crimes unit to give investigators the ability to enhance video and audio obtained from security cameras. The city • OW FORM 4009/2 (REV. 4-88) September 5, 2012 FISCAL NOTE (MISC. #12221) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The United States Department of Justice has awarded Oakland County and the City of Pontiac grant funding in the amount of $121,994. 2. Oakland County's share of the award is $25,856. The Sheriff's Office will use the funds towards a Video Enhancement project. 3. The remaining grant distribution is based on Federal allocation of $96,138 to the City of Pontiac pursuant to the intergovernmental Agreement approved by Miscellaneous Resolution #12133. 4. The grant funding period is October 1, 2011 through September 30, 2015. 5. No County match is required. 6. An amendment to the Fiscal Year 2012 budget is recommended as follows: Grant Fund #27367 Grant # GR0000000618 Revenue 4030601-116180-610313-40420 Sheriff /City of Pontiac— Grants Federal 4030901-110060-610313 Sheriff/Technical Services — Grants Federal Total Grant Fund Revenue Expenditures 4030601-116180-712020-40420 Sheriff/City of Pontiac — Overtime 4030901-110060-750170 Sheriff/Technical Services — Equip Total Grant Fund Expenditures FY 2012 $96,138 25,856 $121.994 $ 96,138 25,856 $121,994 FINANCE COMMITTEE Finance Committee Vote: Motion carried unanimously on a roll call vote with Taub absent Resolution #12221 September q, 7012 Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted. AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted. I HEREBY APPACNE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACING PURSUANT TO MCL 45,559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 5,2012, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 5 th day of September, 2012. EL/ 694. Bill Bullard Jr., Oakland County