HomeMy WebLinkAboutResolutions - 2012.10.03 - 20547MISCELLANEOUS RESOLUTION 12239 October 3, 2012
BY: FINANCE COMMITTEE, TOM rvIIDDLETON, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS TRI-PARTY PROGRAM — REDISTRIBUTION OF UNCOMMITTED FUNDS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to M.R. #12152 the Oakland County Board of Commissioners authorized a process by
which the Road Commission for Oakland County (RCOC) could redistribute uncommitted Tr-Party Program funds
to communities who had used up their current allocation and were requesting additional funding; and
WHEREAS at the time the level of uncommitted Tr-Party Program funds equaled $10.7 million; and
WHEREAS upon adoption of the aforementioned resolution most communities who had not committed
Tr-Party Program funds, did indeed commit those funds to future projects, leaving $2,863,566 in uncommitted
funds which were available for redistribution; and
WHEREAS the RCOC received requests in the amount of $19,331,300 for those uncommitted funds, an
amount in excess of the funds available; and
WHEREAS pursuant to M.R. #12152, the RCOC recommends that the uncommitted funds be redistributed
to the requesting communities based on the current Tr-Party distribution formula which is based upon such
factors as miles of County roads within the jurisdiction and the number of crashes over the last years; and
WHEREAS the result of applying the formula would redistribute $1,431,783 to townships and $1,431,783
to cities/villages as detailed on the attached schedule.
WHEREAS this redistribution does not change the Oakland County Board of Commissioner process related
to the assigning, allocation, and distribution of the County's portion of the Tr-Party Program funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners is in agreement with
the method and formula used to redistribute uncommitted Tr-Party Program funds, specifically the redistribution
of current uncommitted funds as detailed on the attached schedule, as a one-time act of the Board of
Commissioners.
BE IT FURTHER RESOLVED that this process to redistribute uncommitted Tr-Party Program funds does not
change the Board of Commissioner's process related to the assigning, allocation, and distribution of the County's
portion of the Tr-Party Program funds.
Chairperson, on behalf of the Finance Committee, I move adoption of the forgoing resolution.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Taub absent.
Schedule A
Redistribution of Uncommitted Tr-Party Program Funds
Distribution of Amount
Uncommitted Funds Requested by
Per Formula Community
Townships
Bloomfield 5 206,686 $ 1,650,000
Commerce $ 189,698 $ 350,000
Groveland $ 44,897 $ 9,300
Independence $ 163,059 $ 1,551,000
Lyon ,)e•
82,267 $ 1,625,000
Oakland $ 93,705 $ 200,000
Orion $ 158,515 $ 507,000
Oxford $ 82,943 $ 306,000
Springfield $ 72,837 $ 770,000
West Bloomfield $ 337,176 $ 1,825,000
Total Townships $ 1,431,783 $ 8,793,300
Cities / Villages
Bingham Farms 5 4,605 $ 180,000
Bloomfield Hills $ 22,219 $ 100,000
Farmington Hills ,, c'-
224,705 $ 1,270,000
Northville $ 13,826 $ 300,000
Novi $ 205,438 $ 1,675,000
Oak Park • $ 34,781 $ 48,000
Rochester $ 19,700 $ 585,000
Rochester Hills $ 303,516 $ 1,800,000
South Lyon $ 33,408 $ 900,000
Southfield $ 197,256 $ 780,000
Troy $ 372,329 $ 2,900,000
Total Cities / Villages $ 1,431,783 $ 10,538,000
Total Redistribution 2,863,566 $ 19,331,300
2
Tr-Party Program
County
RCOC
Communities
Total Program
z
50% to Townships
$1.0 Mil
$1.0 Mil
$1.0 Mil
$3.0 Mil
‘NNNN,
NN,
50% to City/Village
Formula Used:
• County road miles within
Township •
• 3 year crashes within
Township
• Township Population
Formula Used:
• County road miles within
City / Village
• 3 year crashes within City /
Village
MISCELLANEOUS RESOLUTION #12152
BY: Commissioner Michael Gingell, District #3
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY PROGRAM FOR ROAD IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970's, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (C\/Ts) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only from the designated General Fund Tr-Party Program fund balance after
completion of all of the following:
1. The Road Commission for Oakland County (R.00C) and a city, village or township have identified
a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated it's 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for the Tri-Party Program. The resolution shall be approved by the
Finance Committee and the full Board before any funds are released from the Tr-Party Program
designation account; and
WHEREAS the distribution formula and method of calculation of Tr-Party allocations have remained the
same for C\iTs and have been used for years in an attempt to equitably distribute the Tr-Party dollars;
and
WHEREAS although the method of calculation and factors involved have remained the same, the data on
which those calculations are based has changed as a result of the recent population data from the 2010
Census; and
.WHEREAS at the beginning of 2011 there were approximately $11 million in total un-committed Tr-Party
Program funds for participating municipalities.
WHEREAS due to a lack of identified road projects, the RCOC sent a letter to all participating
municipalities in February of 2012 requesting that they identify applicable road projects for their un-
committed funds or that their un-committed funds would be reclaimed by RCOC and the County and
offered to other communities in a one-time activity to utilize all available Tr-Party funds resulting in the
permanent loss of the un-committed funds for the applicable communities.
WHEREAS since the intent of the Tr-Party Program is to improve the safety and condition of county
roads, the County of Oakland and the RCOC are investigating ways to utilize unclaimed funds in order to
best serve the County as a whole; and
WHEREAS if an Oakland County CVT is interested in using amounts from the unclaimed Tr-Party fund
designation, they should submit a request, identifying the project and the amount of additional funds
needed. These requests will be evaluated on the following criteria:•
1. Can the project be completed in 2012 or 2013. Projects that can be completed in 2012 will be
given priority over projects that are submitted for 2013.
• 2. Is the required 1/3 share currently budgeted.
3. Does the project improve the surface condition of a county road.
4. Does it improve the safety of the road network.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the release of un-committed funds in the Tr-Party Road Improvement Program for CVT's that
have submitted a request and identified projects for additional funds, as described above and;
BE IT FURTHER RESOLVED that the same formula used for distribution of funds from the Tr-Party Road
Improvement Program would be used for distribution of the un-committed funds to the CVT's who have
made requests for same: and
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the CVT's
in Oakland County.
Chairperson, I move the adoption of the foregoing Resolution.
4
Resolution #12239 October 3, 2012
Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert,
Zack, Bosnic, Covey. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 3,
2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 3rd day of October, 2012.
RLEL u_12-a-A-,-,f 09,1,
Bill Bullard Jr., Oakland County