HomeMy WebLinkAboutResolutions - 2012.11.01 - 20573November 1, 9019
REPORT MR # 12257
BY: Human Resources Committee, John A. Scott, Chairperson
RE: County Executive — Auditing and Purchasing Reorganization
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed MR #12257 on October 24,
2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Hatchett absent.
MISCELLANEOUS RESOLUTION .#12257 October 18, 2012 BY: FINANCE COMMITTEE — THOMAS MIDDLETON, CHAIRPERSON
IN RE: COUNTY EXECUTIVE — AUDITING AND PURCHASING REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive is committed to the review of County operations to ensure efficient
and effective service while reducing costs; and
WHEREAS employee turnover within the Purchasing Division has provided the opportunity to review
the organizational structure of this division; and
WHEREAS it has been proposed to merge the Purchasing Division with the Auditing Division; and
WHEREAS it has been proposed to retitle the merged divisions to the Compliance Office under the
County Executive; and
WHEREAS it has been proposed that the new Compliance Office Division consist of three units:
Administration, Auditing and Purchasing; and
WHEREAS the proposed changes will strengthen and expand the compliance aspect of the
Purchasing function; and
WHEREAS the Director of Management & Budget will continue to provide oversight to the
Purchasing Unit on purchasing issues as needed; and
WHEREAS the existing purchasing policies and procedures will remain in place; and
WHEREAS the auditing function will continue to report directly to the Deputy County Executive and
the Finance Committee's Audit Subcommittee to ensure auditor independence; and
WHEREAS the Auditing Unit will continue to independently audit other County departments; and
WHEREAS any independent audits of the purchasing function will be performed by an outside
organization; and
WHEREAS the proposed reorganization will improve the Supervisor to Employee ratio; and
WHEREAS Miscellaneous Resolution #92101 established that all contracts and any related financing
agreements on behalf of Oakland County must have the approval and signature of the Purchasing Manager
or the Chief of Purchasing (in the absence of the Purchasing Manager); and
WHEREAS the classification titles need to be updated from Purchasing Manager to Compliance
Officer and from Chief of Purchasing to Administrator — Purchasing to reflect the new job titles resulting from
the reorganization; and
WHEREAS the one-time costs associated with the reorganization are estimated at $18,170 and
include costs to physically consolidate the two divisions; and
WHEREAS the estimated net saving for FY 2013 is $145,228 with $163,398 for personnel/operating
cost savings offset by one-time reorganization costs of $18,170; and
WHEREAS $18,170 is to be transferred to the Project Work Order Fund #40400 (Project
100000001678) to provide funding for the one-time costs to physically consolidate the two divisions; and
WHEREAS the on-going savings for FY 2014 and FY 2015 is $179,935 per year.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
the proposed personnel actions as follows:
1. To retitle the following Division & Unit:
Dept/Division From To
1010201 County Executive/Auditing CountyExecutive/Compliance Office/Administration
2. To create the following units within the Compliance Office:
Dept/Division Title
1010205 Auditing
1010210 Purchasing
3. To create three (3) new classifications:
Classification FLSA Status Salary Grade
Compliance Officer Exempt 20
Administrator — Purchasing Exempt 18
Supervisor — Purchasing Exempt 14
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Job Code
001366
000325
000125
000930
000452
Salary Grade
20
20
15
13
11
1. To delete five (5) existing classifications:
Classification
County Auditor
Manager — Purchasing
Chief — Purchasing
Purchasing Systems Coordinator
Senior Buyer
To change the following classifications as shown:
Classification
Buyer I
Buyer ll
Dept/Position Number
1010201-11230
1020401-00661
1020401-01177
1020401-01420
1020401-02986
1020401-02530
1020401-10662
From Salary Grade To Salary Grade
9 10
10 11
funded positions:
Position Title Status
County Auditor
Secretary II
Purchasing Systems Coordinator
Chief — Purchasing
Manager — Purchasing
Office Assistant II
Buyer II
3. To delete seven (7) GF/GP
Full-time Eligible
Full-time Eligible
Full-time Eligible
Full-time Eligible
Full-time Eligible
Full-time Eligible
Full-time Non-eligible
4. To create five (5) GF/GP funded positions within the Compliance Office:
Classification
Compliance Officer
Administrator — Purchasing
Supervisor — Purchasing
Buyer II
Procurement Technician
Department #
1010201
1010210
1010210
1010210
1010210
Unit Name
Administration
Purchasing
Purchasing
Purchasing
Purchasing
5. To transfer the following positions from the County Executive/Compliance Office/Administration Unit
(1010201) to the County Executive/Compliance Office/Auditing Unit (1010205):
Position Classification
07811 Auditor II
11202 Auditor I
11231 Auditor III
Status
Full-time Eligible
Part-time Non-eligible
Full-time Eligible
Funding
GF/GP
GF/GP
GF/GP
6. To transfer the following positions from Management & Budget/Purchasing Division (1020401) to
County Executive/Compliance Office/Purchasing Unit (1010210):
Position Classification
00292
01050
01396
01525
03208
04160
06862
09731
10694
Procurement Technician
Procurement Technician
Procurement Technician
Buyer II
Buyer II
Summer Clerical
Buyer ll
Buyer II
College Intern
Status
Full-time Eligible
Full-time Eligible
Full-time Eligible
Full-time Eligible
Full-time Eligible
Part-time Non-eligible
Full-time Eligible
Full-time Eligible
Part-time Non-eligible
Funding
GF/GP
GF/GP
GF/GP
GF/GP
GF/GP
GF/GP
GF/GP
GF/GP
GF/GP
7. To delete the Purchasing Division (1020401).
BE IT FURTHER RESOLVED that one (1) Technical Assistant position (1010201-01164) will remain
within the Compliance Office/Administration Unit.
BE IT FURTHER RESOLVED that the classification titles noted in MR #92101 for the approval and
signature of contracts and any related financing agreements on behalf of the County are updated from
Purchasing Manager to Compliance Officer and from Chief of Purchasing to Administrator — Purchasing to
reflect the new job titles resulting from the reorganization.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the FY
2013-2015 budget amendment as detailed in the attached Schedule (Schedule A).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
transfer of $18,170 to the Project Work Order Fund #40400 (Project 100000001678) to provide funding for
the one-time costs to physically consolidate the Auditing and Purchasing Division into the Compliance Office
Division.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Resolution #12257 October 18, 2012
The Chairperson referred the resolution to the Human Resources Committee. There were no objections.
Resolution #12257 November 1,2012
Moved by Hoffman supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HE: THIS RESOLUTION
CHIEF C 7:;PUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL 45,5)9A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
1, 2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1 St day of November, 2012.
Bill Bullard Jr., Oakland County