HomeMy WebLinkAboutResolutions - 2012.11.01 - 20574Miscellaneous Resolution #12270
BY: Commissioner Bob Hoffman, District 2
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2013 APPROPRIATION - CHARTER TOWNSHIP OF SPRINGFIELD - GRAVEL ROAD
PROGRAM - PROJECT NO. 51542
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has
authorized the Tr-Party Road Improvement Program to assist Oakland County's
cities, villages and townships (CVTs) with the construction, maintenance and
repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution 409221 established the revised Tr-Party
Road Improvement Program - Funding. and Project Approval Process; and
WHEREAS Miscellaneous Resolution #.09221, as amended by Miscellaneous
Resolution #10045, provides that any Oakland County appropriation in support
of the Tr-Party Road Improvement Program shall be distributed only from the
designated General Fund Tr-Party Program fund balance after completion of
all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village,
or township (CVT) have identified a project and the project is ready
to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the
project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project
and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project
submits a resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by
the Finance Committee and the full Board before any funds are
released from the Tr-Party Program designation account; and
WHEREAS the Charter Township of Springfield, along with the RCOC has
identified a project and said project is ready to be undertaken immediately;
and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding
for the project in the Charter Township of Springfield and said appropriation
has been transferred to a project account; and
WHEREAS the Charter Township of Springfield has demonstrated that it has
authorized its one-third (1/3) share of the funding for the project and has
executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2013
authorized amount of Tri-Party Road Improvement funding for the Charter
Township of Springfield is $24,279.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the project submitted by the Charter Township of Springfield
and authorizes the release of Tr-Party Road Improvement Program funds from
the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from
the original agreement, which are consistent with the project as originally
approved, will be paid when invoiced and appropriated In the quarterly
foreca st resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the
original agreement will require a separate Finance Committee resolution to
appropriate the additional Oakland County share of the project costs prior to
payment.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward
copies of this resolution to the Road Commission for Oakland County, Oakland
County Fiscal Services and the Charter Township of Springfield_
Chairperson, I move the adoption of the foregoing Resolution.
Bob Hoffman, District 2
Board of Road Commissioners
Ronald J. rowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis 0. Kolar, P.E.
Managing Director
Gary Plotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TOD
248-645-9923
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October 11,2012
Ms. Laura Moreau, Clerk
Charter Township of Springfield
12000 Davisburg -Road
Davisburg, MI 49350-1038
Re: PROJECT NO. 51542, 2012 GRAVEL ROAD PROGRAM
Dear Ms. Moreau:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, October 11,2012.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely, .
,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
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Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: September 27, 2012
To: Thomas G. Blust, RE
Director of Engineering
FROM: Thomas G. Noechel 72/0
Programming Supervisor
SUBJECT: PROJECT NO, 51542, 2012 GRAVEL ROAD PROGRAM
CHARTER TOWNSHIP OF SPRINGFIELD
LOCAL COST PARTICIPATION AGREEMENT
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Springfield for the grading and
spreading of gravel and chloride on various roads within the township.
The Charter Township of Springfield has elected to use the Tr-Party Program to fund
the total project cost of $72,837. Our total share is $24,279 and is in the FY12 budget.
The project is in the district of County Commissioner Bob Hoffman. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
fie
Attachments
ecommended for Board Appr
COST PARTICIPATION AGREEMENT
2012 GRAVEL ROAD PROGRAM
Charter Township of Springfield
Board Project No. 51542
This Agreement, made and entered into this day of (A/1 0 , 2012,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Springfield, hereinafter
referred to as the COMMUNITY, provides as follows;
WHEREAS, the BOARD and the COMMUNITY have agreed to program the grading and
spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as
described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be
mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to
as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $72,837; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $72,837 which amount shaii be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $72,837 shall be funded as follows:
a. Tr-Party Program funding in the amount of $72,837.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $24,279 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and after November 28, 2012, the BOARD shall
submit an invoice to the COUNTY in the amount of $24,279 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford; MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2012 Gravel Road Program
Charter Township of Springfield
Project INItx 51542
9/24/2012
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Managing Director
CHARTER TOWNSHIP OF SPRINGFIELD
A
V By L.
Its
By
Its Its
its •
2012 Gravel Road Program
Charter Township of Springfield
Project No. 51542
9/24/2012
- 3 -
Contractor Payments $72,837
EXHIBIT A
TRI-PARTY PROGRAM
2012 Gravel Road Program
Charter Township of Springfield
Board Project No. 51542
Grading and spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
COST PARTICIPATION BREAKDOWN
I— COMMUNITY COUNTY BOARD TOTAL
FY2012 Tr-Party Program $24,279 $24,279 $24,279 $72,837
TOTAL SHARES $24,279 $24,279 $24,279 $72,837
2012 Gravel Road Program
Charter Township of Springfield
Project Na. 51542
0/24/2012
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Resolution #12270 October 18, 2012
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #12270) November 1, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD —GRAVEL ROAD
PROGRAM — PROJECT NO. 51542
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1, On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305
which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $24,279 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 51542.
3. This project is for grading and spreading of gravel and chloride on various roads.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
General Fund #10100 FY 2013
Revenue
9010101-196030-665882 Planned Use of Fund Balance $24,279
Total Revenues $24,279
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
$24,279
$24,279
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Runestad absent.
Resolution #12270 November 1, 2012
Moved by Hoffman supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
1, 2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1 st day of November, 2012.
FLU e
Bill Bullard Jr., Oakland County