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Home My WebLink AboutResolutions - 2012.11.01 - 20576Miscellaneous Resolution #12271 BY: Commissioner Beth Nuccio, District 1 RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION - CHARTER TOWNSHIP OF BRANDON - GRANGER ROAD GRAVEL ROAD IMPROVEMENT PROGRAM - PROJECT NO. 51482 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised in-Party Road Improvement Program - Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous Resolution 410045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only from the designated General Fund Tr-Party Program fund balance after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board before any funds are released from the Tr- Party Program designation account; and WHEREAS the Charter Township of Brandon, along with the RCOC has identified a project and said project is ready to he undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Brandon and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Brandon has demonstrated that jt has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland county's one-third (1 /) share of the Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for the Charter Township of Brandon is $22,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Brandon and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Brandon. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. Chairperson, I move the adoption of the foregoing Resolution. Beth Nuceio, District 1 ;:-,:oart.1 of Road Coirstrission ars Rortaid J. Fowkes Dennis a Kolar, Mac • -:.!1Iq Director )trOiNif,2 , 14.1;1 248-645-2000 FAX 248-645-0452 cc: Dennis Lockhart Tom Blust Tom Noechel Tim Soave QUALITY LIFE THROUGH GOOD ROADS: ROAD COMMISSION FOR OAKLAND COUNTY WE CARE." September 27, 2012 31001 Lahser Road Beverly Hills, MI 48025 Ms. B. Jean McCreery, Clerk Charter Township of Brandon P.O. Box 929 Ortonville, MI 48462 Re: PROJECT NO. 51482, 2012 GRANGER ROAD GRAVEL ROAD IMPROVEMENT PROGRAM (GRIP) Dear Ms. McCreery: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, September 27, 2012. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, _ Patricia Z. Wierzbicki Deputy-Secretary /Clerk of the Board Ism P. Enclosure TDD 248-645-9923 www.rcocweb.org Frmmended for Board Approval Thomas G. Blust, RE. Director of Engineering /je Attachments C o i,cor Quality Life through Good Roads "We Care" Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: September 17, 2012 To: Thomas G. Blust, P.E. Director of Engineering FROM: Thomas G. Noechel Programming Supervisor SUBJECT: PROJECT NO. 51482, 2012 GRANGER ROAD GRAVEL ROAD IMPROVEMENT PROGRAM (GRIP) CHARTER TOWNSHIP OF BRANDON LOCAL COST PARTICIPATION AGREEMENT Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Brandon for drainage, geo-fabric, and gravel work on Granger Road, west of Baldwin Road. The Charter Township of Brandon has elected to use the Tr-Party Program to fund the total project cost of $66,000. Our total share is $22,000 and is in the FY12 budget. The project is in the district of County Commissioner Beth Nuccio. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. c o -u COST PARTICIPATION AGREEMENT GRANGER ROAD GRIP West of Baldwin Road Charter Township of Brandon Board Project No. 51482 This Agreement, made and entered into this fl & day of , 2012, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Brandon, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program drainage, geo-fabric, and gravel work on Granger Road, west of Baldwin Road, as described in Exhibit "A", attached hereto, and made a part hereof, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $66,000: and WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $66,000 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in the Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $66,000 shall be funded as follows: a. Tr-Party Program funding in the amount of $66,000. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $22,000 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. Upon execution of this agreement and after October 25, 2012, the BOARD shall submit an invoice to the COUNTY in the amount of $22,000 (being 100% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Granger Road GRIP Charter Township of Brandon Project No.51482 8/31/2012 - 2 - Its IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate BY Managing Director CHARTER TOWNSHIP OF BRANDON BY r /341/4,TT, I ts r V .12:: r-N By ; 0'51— Its Granger Road GRIP Charter Township of Brandon Project No.51482 8131/2012 - 3 - Contractor Payments - Construction $66,000 EXHIBIT A TRI-PARTY PROGRAM Granger Road GRIP West of Baldwin Road Charter Township of Brandon Board Project No. 51482 Drainage, Geo-Fabric and gravel work on Granger Road, west of Baldwin Road, in the Charter Township of Brandon. ESTIMATED PROJECT COST COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL $3,896 $3,896 $3,897 $11,689 FY2011 Tr-Party Program $14,814 $14,813 $14,813 $44,440 FY2012 Tr-Party Program $3,290 $3,291 $3,290 $9,871 TOTAL SHARES I $22,000 I $22,000 $22,000 $66,000 FY2010 Tr-Party Program Granger Road GRIP Charter Township of Brandon Project No 51482 8/31/2012 - 4 - Resolution #12271 October 18, 2012 The Chairperson referred the resolution to the Finance Committee, There were no objections. FISCAL NOTE (MISC. #12271) November 1, 2012 BY. Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION — CHARTER TOWNSHIP OF BRANDON — GRANGER ROAD GRAVEL ROAD IMPROVEMENT PROGRAM — PROJECT NO. 51482 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution #11305 which designated $2,876,802 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $22,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2013 and prior funding (account #383510) for project 51482. 3. This project is for drainage, geo-fabric, and gravel work on Granger Road, west of Baldwin Road, 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2013 budget be amended as follows: General Fund #10100 Revenue 901 0101-1 96030-665882 Planned Use of Fund Balance Total Revenues Expenditures 9010101-153010-740135 Road Commission Tr-Party Total Expenditures FY 2013 $22,000 $22,000 $22,000 $22,000 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Runestad absent. Resolution #12271 November 1, 2012 Moved by Hoffman supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEAELIY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 1, 2012, with the original record thereof now remaining in my office. In Testimony Whereof, i have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 1 st day of November, 2012. eLkft Bill Bullard Jr,, Oakland County