HomeMy WebLinkAboutResolutions - 2012.11.28 - 20621NrWatIlhcT 9 8, 901 9
REPORT (MISC. #12294)
BY: Human Resources Committee, John A. Scott, Chairperson
RE: Circuit Court 2013 Michigan Drug Court Grant Program (Juvenile Treatment
Court) — Grant Acceptance
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced
resolution on November 14, 2012 Reports with the recommendation the resolution be
adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Scott absent.
November 23, 2012
i'llISCIELLANEOUS RESOLUTION #f229-4
BY: PUBLIC SERVICES COMMITTEE, COMMISSIONER JIM RUNESTAD, CHAIRPERSON
iN RE: CIRCUIT COURT — 2013 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE TREATMENT COURT) —
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program with a grant period of October 1,2012 through September 30, 2013; and
'WHEREAS the SCAO grant award, plus Child Care Fund funding, Restore Foundation donation, and General
Fund support make up the total program funding for FY 2013: and
WHEREAS the court intends to continue the Juvenile Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in out of home placement
days ordered: and
WHEREAS the Juvenile Drug Court has a budget of $522,420 which includes a SCAO grant award of $40,000,
Child Care Fund contributed funding or 3398,873 (of which 50% is reimbursable), Restore Foundation donation of
259.404 and General Fund support of $24,143 ($21,018 personnel support and $3,125 operating support); and
WHEREAS the Juvenile Drug Court Program has one (1) special revenue (SR) full-time eligible (FTE) Youth and
Caseworker II position (#3010402-09711) is partially funded by the Juvenile Drug Court Grant with the remaining
costs funded by the Child Care fund: and
WHEREAS, per MR.#12005, one (1) SR part-time non-eligible (PTNE) 1,000 hours per year Youth and Family
Caseworker II position (#11073) was deleted and one (1) SR FTE Youth and Family Caseworker i position (#11081) was
created with donations accepted from the Restore Foundation to help operate the Juvenile Drug Court; and
WHEREAS position #3010402-09712 also supports the Juvenile Drug Court and the remaining of the cost is
offset by Adult Drug Court program funds (Child Care Fund); and
WHEREAS position #301402-10677 also supports the Adult Drug Court and the Urban Drug Court Initiative Pilot
Program and the remaining of the cost is offset by Juvenile Drug Court program funds (Child Care Fund) and the Urban
Prug Court Initiative Grant; and
WHEREAS the Manager Court Services position (#3010402-07512) functions as administrator of this program
ttrid the Child Care Fund allows for up to 20% reimbursement of this position;
l•NHEREAS this program provides also funding for drug testing supplies and kits, office supplies, personal
indirect costs, and individual, group, and family therapy; and
WHEREAS the grant agreement has been reviewed and approved through the County Executive's Contract
Review Process and the Board of Commissioners' Grant Acceptance Procedures,
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2012
Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of 340,000 from line State
Court Administrative Office (SCAO), for the period of October 1, 2012 through September 30, 2013.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign the
grant -agreement for the total program amount of $522,420, which includes the SCAO grant award of $40,000, Chiid Care
Rind contributed funding of 3398,873, Restore Foundation donation of 859,404, and General Fund support of $24,143
',21018 personnel support and $3,125 operating support).
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the
itifiatract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office,
crinvidind that assurance #3 of that grant application snail not be construed as a mandate for future funding of the program
C om the funding unit, said letter attacheci hereto and incorporated by reference herein.
SF IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully executed with
the it:louttity's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that one (1) SR FTE Youth and Family Caseworker I position (#3010402-11081) be
partially funded by the SCAO grant and the Restore Foundation and continued in the Circuit Court/Family Division/Court
BE IT FURTHER RESOLVED that one (1) SR Technicai Assistant position (#301402-10677) be also funded by
the Adult Drug Court and the Urban Drug Court Initiative Pilot Program funds.
BE IT FURTHER RESOLVED that continuation of position #3010402-09711 and other position(s) -associated with
this grant is contingent upon continuation of state funding, and receipt of additional funding sources.
Public Services Committee Vote:
-Motion carried unanimously on a roll call vote
SF FURTHER RESOLVED tat the Chairperson of the Board of Commissioners is authorized to execute the
,-.:cintract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent
.,/biance from the award, consistent with the original agreement as approved.
SE iT FURTHER RESOLVED tat acceptance of this grant does not obligate the County to any future
commitment.
(Shairperson, on behalf of the Public Services Committee, move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Nam Falardeau
From:
Sent:
To:
Subject:
Attachments:
West, Catherine <westca@oakgov.corn>
Monday, November 05, 2012 10:17 AM
'Cooperrider, John'; Kevin Oeffnee Lisa Langton; Howes-Evanson, Jacqueline; 'Falardeau,
Nancy'
GRANT REVIEW SIGN OFF: Circuit Court - FY 2013 Michigan Drug Court Grant Program
(Juvenile Drug Court) - Grant Acceptance
Grant Accept Sign Off Pkg.pdf
Please Note: Total Restore Foundation contribution is $59,404. The Foundation has verbally committed the
additional $9,404, pending letter or other written commitment.
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2013 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson /John Coo perrider 22154 / 80256
STATUS: Grant Acceptance
DATE: November 5, 2012
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/02/2012)
Department of Human Resources:
Approved. — Karen Jones (11/02/2012)
Risk Management and Safety:
Approved per revised FY2013 Michigan Juvenile Treatment Court Contract received by Corporation Counsel.— Andrea
Plotkowski (10/25/2012)
Corporation Counsel:
There appear to be no unresolved legal issues that require action at this time. — Karen Agacinski (10/26/2012)
COMPUANCE
The grant agreement references a number of specific federal and/or state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
71,
2012 PA 200
htt1://www.michiRan.2.ovidocumentsitreasur Y13 EVIP BOi1erplate 8-1-12394480 7.p.df
MCL 600.1060
http://www.legis1ature.migmaS(iviajla55dgrd2dbfm1235145))/mi1eg.aspx?page=getObiect&objectnarne=mel -600-1060
Drug Treatment Courts: The Ten Key Components
http://www.oiv.usdoi.zov/BJA/grant/DrugCourts/Definin2DC.pdf
The Ten Guiding Principles of DWI Courts
http://www.dwicourts.orgjearn/about-dwi-courts/-euiding-principles
Juvenile Drug Courts: Strategies in Practice
https://www.nejrs.gov/pdthlesl/bja/197866.pdf
Family Dependency Courts: Addressing Child Abuse and Neglect Cases Using The Drug Court Model
https://www.ncirs.gov/pdffiles1ibia/206809.pdf
Federal Health insurance Portability and Accountability Act of 1996 (HIPAA, Title II)
http://www.cms.hhs.gov/HIPAAGeninfo/Downloads/HIPAAlawdetail.pdf
Department of Health and Human Services Confidentiality of Alcohol and Drug Abuse Patient Records (42 CFR Part 2)
http://www.access.gpo.gov/naralcfr/waisidx 02/42cfr2 02.html
Executive Order 12549— Debarment and Suspension
http://www.archives.gov/federal-register/codification/executive-order/12549.html
Michigan — Conflict of Interest - Contracts of Public Servants with Public Entities —"Act 317 of 1968"
httD://www.legislature.mi.gov/(uanxgeltmrj_5z55z2uiwv45)/mileg.aspx?page=getobject&obiectname=mcl -Act-317-of-
1968&ouervid=14761946
Michigan — Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
http://www.legislature.mi.govAS (30eoca203u2z55n2klztms))/mileg.aspx?page=getObiect&obiectName=mcl -15-341
Katie West
Oakland County Fiscal Ser-vi.ces
Phone (248) 858-2384
Fax (248) 858-9724
westca Ooakgov.corn
s-r bOSOL 0 1SP maCkenzie -
FES-05-01 1147 . Fro5440 CENYRAL
24-3Q5-747 P-02 172742112 ' 7-42D P:0/142 Jukn411
Mibi : Supreme Court
512te Court Adnithistrative peke _
2.0. BOX 5004t3
Lansirg, Ivathigrat. 44;0 .
Prgartg1514Molaa
NMI Faxtyjr.„ Sate Court Ashatrisaater.
rthrtiZtlY 4, 2001
Haraarable Brian. MatIC.ratzie
5214 District Court
01.506tra.us4 RivilrAve.
Naul„ Is& 41B74-1222
• Dear Judge Iviar-lcenziet
. . • • ,
Pursuant to our convcrsation this mcioaing regrading the Michistu Drag Omit Grant
• PrO.4ao.a, nen proyiding inforziaation eono=ning AssizrAnco #4 in tile air:caw:1m .matc.rials,
The a.s=nces ineluclvd in.the Kettigan L'aug Court Grant 'applleation =raids =the
same the assurances req*ed to apply for and- a=ept fedcral program funding for drug court
progrirm, Assurance #4 ;mils for the applimat -to provide assumee of tisrDigrEan's llama LO
continue fending v./hater that be frotnbeet.othe-r state, or federal sour=s of fundin' g, The
Nig.uhistal Pcrag Court Grant Program state;-appruHprinted 7roirain funded ...vitt% Entit.d gent-ml
fond do1. The fl.:Indin is intertded to. assist in developing 2Ind implement:mg aaw prOipama
era provide limited supl5ort to continuing prograsni. It is, 'however, thc pro'gram's revorstibility
tg4,:rettitsall.y ver.k adaicant-A1 aviurr-e=of ftindins. This skundd riot ho =amazed as a r=dtt: far
future &tiding of a prograrn from the lianding • . .
. YcAl 'iatit an.Y treat= qUasti0F3,, Sone contact - . .
- Smeerei-f, . •
• r4' . •
•;;oi.. • •
• • • Dawn A. Wilk , • • Lxputy State court Ailraltistrator
REQUEST:
1. To accept the FY 2013 Michigan Drug Court Grant Program (Juvenile Drug Court) — Grant
Agreement, State Court Administrative Office (SCAO).
BOARD/COMMITTEE ACTION:
Public Services Committee: November 13,2012
Human Resources Committee: November 28, 2012
Finance Committee: November 15,2012
Final Board of Commissioners: November 28, 2012
PROPOSED FUNDING:
The Juvenile Drug Court Program has a budget of $522,420 which includes a SCAO grant award of
$40,000 and funding from the Child Care Fund of $398,873, Restore Foundation donation of $59,404,
and General Fund support of $24,143($21,018 personnel support and $3,125 operating support).
OVERVIEW:
The Circuit Court has applied for a grant with the State Court Administrative Office (SCAO), Michigan
Drug Court Grant Program with a granting period of October 1, 2012 through September 30, 2013.
The Circuit Court intends to continue the Juvenile Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and the increase in jail days
ordered. The grant continues providing partial funding for one (1) SR Youth & Family Caseworker II
position (#3010402-09711). Also, per M.R. #12005 Juvenile Drug Court accepted funds from the
Restore Foundation and one (1) part-time non-eligible SR Youth & Family Caseworker ll position
(#3010402-11073) supporting the Program was deleted and a full-time eligible SR Youth & Family
Caseworker I position was created (#3010402-11081). The present grant award allows for partial funding
of position #11081 and its continuation in Circuit Court/Family/Court Services.
The Juvenile Drug Court Program has the administrative support of one (1) SR Youth & Family Casework
Supervisor position (3010402-0912) and one (1) SR Technical Assistant position (3010402-10677). The
Youth & Family Casework Supervisor continues to be partially funded by the Child Care Fund which
supports this program. The Technical Assistant position will be partially funded by Child Care Fund
provided by the Juvenile Drug Court Program, the SCAO grant funds provided by the Adult Drug Court
Program and funds provided by the Urban Drug Court Initiative Pilot Program grant which will receive
support from this position. Also, this Program allows for the continuation of partial reimbursement of the
Program Administrator one (1) GF/GP Manager Court Services position (3010402-07512) by the Child
Care Fund according to established guidelines.
This program will also provide funding for drug testing supplies and kits, and contractual services for
individual and family treatment.
The continuation of positions associated with this grant is contingent pen state funding, and receipt of
additional funding sources.
Acceptance of the grant is conditioned upon the continued interpretation of the contract consistent with
the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office providing
that grant application shall not be construed as a mandate for future funding of the program.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as requested.
$47,440
$22,733
$14,485
$84,658 -
PERTINENT SALARIES (FY12 RATES):
. . ,.
_Classification Period Base 1 Year 2 Year 3:Year .4 Year 51rear -
Annual 40,171 42,591 45,019 47,440 49,863 52,291 Youth & Family
Caseworker I Bi-weekly 1,545.02 1,638.10 1,731.50 1,824.62 1,917.81 2,011.19
*Note: Annual rates and costs are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT COST:
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the fiscal note:
Annual Cost
Continuation of one (1) SR FTP
Youth & Family Caseworker I position
3 year-step
Fringes @ 47.92%
Total Healthcare Based Fringes
Total Cost:
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2013 CONTRACT
Grantee Name: 6th Circuit Court - Juvenile
Federal ID Number: 38-6004876
Contract Number: SCAO-2013-014
Grant Amount: $40,000
Project Title: N/A
Catalog of Federal Domestic Assistance (FDA) Title:
N/A
CFDA Number: N/A
Federal Agency Name: N/A
Federal Grant Administered by N/A
Federal Grant Number: N/A
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office,
Lansing, Michigan (SCAO) and the 6th Circuit Court - Juvenile program.
1.02 This contract incorporates the Grantee's approved grant application
request and final approved budget.
1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and
the benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract becomes effective when it is signed by the parties, the State
Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing
official.
2.02 This contract commences on 10/1/2012. This contract terminates on
9/3012013,-at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is -understood that the
Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits,
training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities
arising out of an agreement of hire or employer-employee relationship, either express or
implied, shall arise or accrue to either party as a result of this contract. The Grantee is
not eligible for, and will not participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal,
state, and local taxes arising out of the Grantee's activities in accordance with this
contract, including, but not limited to, income taxes, social security taxes, unemployment
insurance taxes, and any other taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services
pursuant to this contact are, for purposes of workers' compensation liability or other
actions of employee-related liability, not employees of the SCAO. The Grantee bears the
sole responsibility and liability for furnishing workers' compensation benefits to any of
its employees for injuries arising from or connected with services performed pursuant to
this contract.
3.05 The Grantee shall not direct the work or commit the working time of any
SCAO employee under this contract. To the extent that the Grantee seeks the assistance
of any SCAO employee to perform the Grantee's responsibilities under this contract, the
Grantee must obtain prior written approval from the state court administrator or his
designee.
3.06 The Grantee does not, and shall not, have the authority to enter into
contracts on the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon approval of the Grantee's application and signing of this contract,
SCAO agrees to provide funding from the Grant in an amount not to exceed the amount
of this contract. In no event does this contract create a charge against any other funds of
SCAO or the Michigan Supreme Court.
4.02 The Grantee shall, during the contract ten-n, use the Grantee's best efforts
and endeavors to promote the interests of the SCAO. The Grantee, and the Grantee's
employees or subcontractors, shall devote such time, attention, skill, knowledge, and
professional ability as is necessary to most effectively and efficiently carry out and
perform the services as described in this contract and in any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services,
and execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $40,000 for
the court program operated pursuant to this contract.
5.02 The grant agreement is designated as a sub-recipient relationship.
5.03 Any Grantee equipment purchases supported in whole or in part through
this agreement must be listed in the supporting Equipment Inventory Schedule.
Equipment means tangible, non-expendable, personal property having useful life of more
than one (1) year and an acquisition cost of 55,000 or more per unit. Title to items
having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. SCAO reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO' s
proportionate interest in such equipment supports such retention or transfer of title.
5.04 The Grantee agrees that it will not expend funds obtained under this
contract for any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Grant, and will expend
grant funds only during the period covered by this contract unless prior written approval
is received from the SCAO.
5.05 The Grantee must sign up through the online vendor registration process
to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct
Deposits. Registration information is available through the Department of Technology,
Management, and Budget's website at: http://www.michiaan.aov/budget/0,1607,7-157-
13404 37161-179392--,00.html
5.06 All payments for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of financial reports for approval by
the SCAO on a form approved by the SCAO. The financial reports shall include a
specific amount of the hours worked, hourly salary, the detailed services provided by the
Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating
costs necessary for program operation.
5.07 Requests for adjustments in expenditures within line items and between
line item categories must be made using a Contract Adjustment Request form, and
approved by the SCAO.
5.08 The Grantee shall make reasonable efforts to collect 1 St and 3rd party fees,
where applicable, and report these as outlined in the SCAO' s fiscal procedures. Any
under-recoveries of otherwise available fees resulting from failure to bill for eligible
services will be excluded from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the
application assurances, budget requirements, and the Grantee's approved program outline
and budget.
6.02 The Grantee shall operate its grant-funded program in accordance with the
application assurances.
6.03 The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction, or
proselytizing. If the Grantee refers participants to, or provides, a non-federally funded
program of service that incorporates such religious activities: (1) any such activities must
be voluntary for program participants, and (2) program participants may not be excluded
from participation in a program or otherwise penalized or disadvantaged for any failure to
accept a referral or services. If participation in a non-federally funded program or
services that incorporates inherently religious activities is deemed a critical treatment or
support service for program participants, the Grantee agrees to identify and refer
participants who object to the inherently religious activities of such program or service to
a comparable secular alternative program or service,
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to
subcontract personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any
subcontracts or agreements the Grantee may enter into in furtherance of its obligations
under the contract.
7.03 The Grantee shall provide copies of all subcontracts for services funded in
whole or in part by this grant to SCAO for review and approval prior to entering into a
subcontract agreement and shall be responsible for the performance of any subcontractor.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subcontractors may effectively
provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or
proprietary information pertaining to the SCAO' s past, present, and future activities to
the Grantee. All such information is proprietary to the SCAO and Grantee shall not
disclose such information to any third party without prior approval from the SCAO. The
Grantee agrees to return all confidential or proprietary information to the SCAO
immediately upon the termination of this contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of
this contract or other such recorded information required to be held confidential be
federal or state law, rule, or regulation, in connection with the provision of services or
other activity under this agreement, shall remain confidential. Such information shall be
held confidential, and shall not be divulged without the written consent of either the
patient or a person responsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical,
or other form, if the disclosure does not directly or indirectly identify particular
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted
in programs sponsored by the SCAO, or in programs that receive funding from or
through the state of Michigan, to the Michigan Department of Community Health's
(MDCH) Institutional Review Board (IRB) for approval prior to the initiation of the
research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 The Grantee assures that it is in compliance with the Health Insurance
Portability and Accountability Act (HIPAA), 42 CFR Part 2, and applicable
confidentiality provisions of the Michigan Mental Health Code, to the extent that this act
and these regulations are pertinent to the services that the Grantee provides under this
contract. These requirements include:
A. The Grantee must not share any protected health or other protected data
and information provided by the SCAO or any other source that falls
within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health
Code requirements, except to a subcontractor as appropriate under this
contract.
B. The Grantee must require, in the terms and conditions of any
subcontract, that the subcontractor not share any protected health or
other protected data and information from the SCAO or any other
source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements.
C. The Grantee must use protected data and information only for the
purposes of this contract.
D. The Grantee must have written policies and procedures addressing the
use of protected data and information that falls under HIPAA, 42 CFR
Part 2, and/or Michigan Mental Health Code requirements. The policies
and procedures must meet all applicable federal and state requirements
including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
regulations. These policies and procedures must include restricting
access to the protected data and information by the Grantee's
employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that
falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements of which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result
in the termination of this contract in accordance with section 20.
G. In accordance with H1PAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements, the Grantee is liable for any claim, loss, or
damage relating to its unauthorized use or disclosure of protected data
and information received by the Grantee from the SCAO or any other
source.
II. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any
other work product prepared by the Grantee under this contract, and amendments
thereto, shall belong to the SCAO and are subject to copyright or patent only by the
SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this contract and shall have the right to distribute those materials.
11.02 When activities supported by this agreement produce books, film, or
other such copyrightable materials issued by Grantee, the Grantee may copyright such
materials, but shall acknowledge that the SCAO reserves a royalty-free, non-exclusive,
and irrevocable license to reproduce, publish, and use such materials, and to authorize
others to reproduce and use such materials. This publication right does not include
service recipient information or personal identification data.
11.03 Any materials bearing the SCAO' s name must be approved by the SCAO
prior to reproduction and use.
11.04 The grantee shall give the SCAO recognition in any and all publications,
papers, and presentations arising from the program and service contract. .
12. WRITTEN DISCLOSURE
12.01 The Grantee and Grantee's employees or subcontractors shall promptly
disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or
discovered by the Grantee or the Grantee's employees or subcontractors jointly with the
SCAO or singly by Grantee or Grantee's employees or subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically
point out the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subcontractors in determining and acquiring copyright, patent,
or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such
writings, inventions, improvements, or discoveries (other than in a copyright, copyright
application, patent, or patent application) that were written, conceived, invented, made,
or discovered by the Grantee or the Grantee's employees before entering into this
contract, and which the Grantee or the Grantee's employees desire to remove from the
provisions of this contract, except those specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance overage in such amounts as necessary
to cover all claims arising out of the Grantee's operations under the terms of this
contract. The Grantee shall indemnify and hold harmless the SCAO for any liability
incurred as a consequence of Grantee's failure to maintain insurance coverage for
Grantee or Grantee's subcontractors.
14. INDEMNITY
14.01 Tbe Grantee agrees to indemnify, defend, save, and hold harmless the
SCAO, the Michigan Supreme Court, their agents, officers, and employees from any
liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses
(including, but not limited to, fees and expenses of attorneys, expert witnesses, and other
consultants) that may he imposed upon, incurred by, or asserted against the RCA() or the
Michigan Supreme Court by reason of the Grantee's acts or services provided under this
contract.
14.02 The Grantee also agrees to assume responsibility to safeguard the
Grantee's property and materials and that of the Grantee's employees or subcontractors.
The Grantee agrees to save and hold the SCAO harmless for loss of any such property
and materials used by the Grantee pursuant to the Grantee's performance under this
contract.
14.03 In the event any action or proceeding is brought against the Grantee by
reason of any claim covered under this contract, the Grantee will, at the Grantee's sole
cost and expense, resist or defend the action or proceeding.
15. ACQUISITION, ACCOUNTING, RECORDICEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the
administrative and budget requirements of the grant
15.02 The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the purposes identified in
the approved grant request, final approved budget, and any applicable approved contract
addendum and/or budget amendment
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor
General, or any of their duly authorized representatives, including program evaluators
and auditors, shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent transaction, books, accounts, data, time cards, or other records
related to this contract The Grantee shall retain all books and records, including all
pertinent cost reports, accounting and financial records, or other documents related to
this contract, for five years after final payment at the Grantee's cost. Federal and/or
state auditors, and any persons duly authorized by the SCAO, shall have full access to
and the right to examine and audit any of the materials during the term of this contract
and for five years after final payment. If an audit is initiated before the expiration of the
five-year period, and extends past that period, all documents shall be maintained until
the audit is complete. The SCA() shall provide audit findings and recommendations to
the Grantee. The SCAO may adjust future or final payments if the fmdings of the audit
indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the
Grantee, the Grantee shall immediately refund all amounts that may be due to the
SCAO. Failure of the Grantee to comply with the requirements of this section shall
constitute a material breach of this contract upon which the SCAO may cancel,
terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or
account that segregates grant contract receipts and expenditures from other receipts and
expenditures of the Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access
to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but are not
limited to onsite visits, interviews of staff and mental health court participants, and
review of case records, receipts, monthly/quarterly statistical reports, and fiscal records.
17. REPORTS
17.01 The SCAO will provide report forms for all required reports. The Grantee
agrees to submit timely, complete, and accurate reports as identified in this contract and
the application assurances and administrative requirements for the grant to the SCAO as
listed in Attachment A.
- 17.02 The data for each participant who is screened and accepted into the
program must be entered into the appropriate Case Management System.
17.03 The Grantee is responsible for the timely, complete, and accurate
submission of each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via
emailnotifying the Grantee that it has 15 days to comply with the reporting requirement.
Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the
U.S. Postal Service notifying it that its funding award has been rescinded due to contract
noncompliance.
18. DEBARMENT AND SUSPENSION
18.01 The Grantee may not contract with or make any award of grant funds at
any time to any third party that has been debarred or suspended or is otherwise excluded
from, or ineligible for, participation in federal assistance programs under Executive
Order 12549, "Debarment and Suspension."
19. AUDITS
19.01 This section only applies to Grantees designated as sub-recipients.
Grantees designated as vendors are exempt from the provisions of this section.
19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement
Audit, or Audit Status Notification Letter as described below. If submitting a Single
Audit or Financial Statement Audit, Grantees must also submit a Corrective Action Plan
for any audit findings that impact SCAO-funded programs and a management letter (if
issued) with a response.
A. Single Audit: Grantees that expend $500,000 or more in federal
awards during the Grantee's fiscal year must submit to SCAO a Single
Audit prepared consistent with the Single Audit Act Amendments of
1996, and Office of Management and Budget (OMB) Circular A-133,
"Audits of States, Local Governments, and Non-Profit Organizations,"
(as revised).
B. Financial Statement Audit: Grantees exempt from the Single Audit
requirements that receive $500,000 or more in total funding from
SCAO in state and federal grant funding must submit to SCAO a
Financial Statement Audit prepared in accordance with GAAS if the
audit includes disclosures that may negatively impact SCAO-funded
programs including, but not limited to, fraud, financial statement
misstatements, and violations of contract and grant provisions.
C. Audit Status Notification Letter: Grantees exempt from both the Single
Audit and FinEu--icial Statement A-udit re,quirements (I. and L. abov-e)
must submit an Audit Status Notification Letter that certifies these
exemptions.
19.03 The required audit and any other required submission (i.e. Corrective
Action Plan and management letter with a response), or audit Status Notification letter
must be submitted to the SCAO within nine months after the end of the Grantee's fiscal
year to Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO
Box 30048, Lansing, Michigan, 48909, attention Kathryn Van Asperen.
19.04 If the Grantee does not submit the required Single Audit reporting
package, management letter (if issued) with a response, and Corrective Action Plan; or
the Financial Statement Audit and management letter (if issued) with a response within
nine months after the end of the Grantee's fiscal year, and an extension has not been
approved by the cognizant or oversight agency for audit, the SCAO may withhold from
the current funding an amount equal to five percent of the audit year's grant funding (not
to exceed $200,000) until the required filing is received by the SCAO . The SCAO may
retain the amount withheld if the Grantee is more than 120 days delinqnent in meeting
the filing requirements and an extension has not been approved by the cognizant or
oversight agency for audit. The SCAO may terminate the current grant if the Grantee is
more than 180 days delinquent in meeting the filing requirements and an extension has
not been approved by the cognizant or oversight agency for audit.
19.05 Failure to submit the Audit Status Notification letter, when required, may
result in withholding from the current funding an amount equal to one percent of the
audit year's grant finding until the Audit Status Notification letter is received.
19.06 The SCAO or federal agencies may also conduct or arrange for "agreed
upon procedures" or additional audits to meet their needs.
20. TERMINATION OR FUNDING HOLD
20.01 Each party has the right to teituinate this contract without cause by giving
written notice to the other party of such termination at least thirty (30) days before the
effective date of such termination. Reasons for termination may include, but are not
limited to, failure to make ongoing progress toward the program's goals, failure to
submit reports in a timely fashion, or using a vendor suspended or debarred pursuant to
section 18 of this contract.
20.02 This contract may be terminated immediately without further financial
liability to the SCAO if funding for this contact becomes unavailable to the SCAO.
21. COMPLIANCE WITH LAWS
21.01 The Grantee shall comply with all applicable laws, ordinances, and codes
of the federal, state, and local governments, and shall save and hold the SCAO harmless
with respect to any damages arising from any violation of the same by the Grantee.
22. MICHIGAN LAW
22.01 This contract shall be subject to, and shall be enforced and construed
under, the laws of Michigan.
23. CONFLICT OF INTEREST ,
23.01 The Grantee presently has no personal or financial interest, and shall not
acquire any such interest, direct or indirect, that would conflict in any manner or degree
with the performance of this contract.
23.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317,
as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as
amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq.
24. DEBT TO STATE OF MICHIGAN
24.01 The Grantee covenants that it is not, and will not become, in arrears to the
state of Michigan or any of its subdivisions upon contract, debt, or any other obligation
to the state of Michigan or its subdivisions, including real property, personal property,
and income taxes.
25. DISPUTES
25.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to
pursue a claim against the SCAO for breach of any term of this contract within seven
days of discovery of the alleged breach.
25.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract;
or any claim that the SCAO violated any local, state, or federal ordinance, statute,
regulation, law, or common-law doctrine (including discrimination or civil rights
claims); or committed any tort; the parties shall attempt to resolve the dispute through
mediation. Selection of a mediator will be by mutual agreement of the parties,
25.03 The Grantee and the SCAO agree that, in the event that mediation is
unsuccessful, any disputes, controversies, or claims shall be settled by arbitration.
Selection of an arbitrator will be by mutual agreement of the parties. The decision of the
arbitrator shall be binding on both parties. The award, costs, and expenses of the
arbitration shall be awarded at the discretion of the arbitrator. This agreement to
arbitrate shall be specifically enforceable. A judgment of any circuit court shall be
rendered upon the award made pursuant to submission to the arbitrator.
26. ENTIRE AGREEMENT
26.01 This contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other
understanding, oral or otherwise, regarding the subject matter of this contract exists to
bind either of the parties.
27. AMENDMENT
27.01 This contract may be amended only upon written agreement of the parties.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Ms. Jacqueline Ann Howes-Evanson,
6th Circuit Court, 1200 N. Telegraph Rd., Pontiac, MI 48341.
B. The SCAO' s contact person is Dr. Jessica Parks, State Court
Administrative Office, Michigan Hall of Justice, P.O. Box 30048,
Lansing, MI 48909.
29. SIGNATURE OF PARTIES
29.01 This contract becomes effective when signed by the parties.
N WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court - Juvenile
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee.
The authorizing official is normally- from the Executive or Legislative Branch of the entity (e.g.,
City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: mate:
Deputy State Court Administrator
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP)
FY 2013 REPORTING REQUIREMENTS
October 1, 2012 through September 30, 2013
DCCMIS DATA VALIDATION/
DCCMLS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15,2013
Courts will be validating that data is entered into DCCIvEtS for the time period of
October 1, 2012, through December 31, 2012.
Courts will also be reviewing error reports reflecting data entered into DCCMIS
' for the time period of October 1, 2012, through December 31, 2012.
May 15, 2013 Courts will be validating that data is entered into DCCMIS for the time period of
January 1, 2013, through March 31, 2013.
Courts will be reviewing error reports reflecting data entered into DCCMIS for the
- time period of January 1, 2013, through March 31, 2013.
August 15, 2013 Courts will be validating that data is entered into DCCMIS for the time period of
April 1, 2013, through June 30, 2013.
Courts will be reviewing error reports reflecting data entered into DCCMIS for the
_ time period of April 1, 2013, through June 30, 2013.
November 15, 2013 Courts will be validating that data is entered into DCCMIS for the time period of
July 1, 2013, through September 30, 2013.
Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2013, through September30, 2013.
DCCMIS USER AUDIT REPORT
DUE DATE
1 January 31, 2013
NOTE
Courts will be confirming user access to DCCMIS.
FINANCIAL REpoRrs -
DUE DATE NOTE
January 20, 2013
Courts will be reporting on expenditures from October 1, 2012, through
December 31, 2012.
April 20, 2013 Courts will be reporting on expenditures from January 1, 2013, through
March 31, 2013. , July 20, 2013 Courts will be reporting expenditures from April 1, 2013, through June 30, 2013.
October 10, 2013 Courts will be reporting expenditures from July 1, 2013, through
September 30, 2013.
PROGRESS REPORTS
DUE DATE
April 30, 2013
Interim Report -
October 30, 2013
Final Report
NOTE
Courts will be reporting on progress made during the first half of the grant period -
October 1, 2012, through March 31, 2013.
Courts will be reporting on progress made during the second half of the grant
period - April 1, 2013, through September 30, 2913.
Byrne JAG Award
(5CAO)
OW Award
(SCAO)
- $
48,231 $
5,850
396,873 I 5
$ 51,356
5,850
522,420 $ 21,018
398,873
Total Project Cost
$ 62,529—
$ 21,018
$ 522,420
COURT NAME: Oakland County 6th Circuit -Family Fc Projected Cost Per Participant
Budge ;.SuMmary
.A
.• .C.
• .D
Sum
Isale.n••
Budget Category
Personnel
Fringe Benefi
Contractua
MH Services Contractual
Supplies/ Operating
Travel
Total Prolect-Cost
OfDrug CoUrt Funding
MDCGP Award (SCAO)
miDCGP Award
(SCAO)
22,636
17.364
40,000
Other Grant or Funding
Source (specify below)
140,005
100,787
104,000
Local Cash
Contributions
33,440
25,964
3,125
62,5
Local In-Kind TOTAL COST Contributions
13,418 $ 209,499'
$ 7,600 5 151,715
- $ 104,000
$ 40,000
'Byrne JAG Award funded by SCAO
-J Office of Highway Safety Planning (OHSP) Award funded by SCAO
Other Grant or Funding Sources (identify: e.g., Child Care FUnd;i1JAYDIsCretlOnary Grant etc.)
K IOW Care Fund
.Local Contributions
Cash
. M In-Kind
N
John L. Cooperrider
Name of Person Completing Budget
MSC Fininte: AO
TO BE COMPLETED BY MICHIGAN SUPREME:COURT FINANCE .STAFF.
CONTRACT NUMBER
MDC(3P Award
SCAO Byrne JAG Award (SCAO) OHSP Award (SCAO
Other Grant or Funding
Sources (sPocifY)
el and Fringe Benefits, S
TOTAL - C o n trib ution s
Is n-Kind
FV;74.p..1390. Ef..t) -At. :040H-EfT.....
A. Personnel '
. COMPUTATION Other Grant or Local Cash Local in4tInd Name/Positlein (hours worked on project X DCGP Award Byrne JAG Award (SCAO) OHSP Award (SCAO) Funding Source TOTAL (SCAO) Contributions Contributions hourly rate) (1 In bedget serremary) --
Jackie Howes Evanson, Supervisor $ - $ - $ - „ $ 54,998 $ - $ - 5 54,998 —
Candace Serene, Tech Asst $ $ - 5 - $ 14,109 $ - $ - $ 14,109
Megan Wentz, Youth & Family Ctsseworke — - 5 51 254 $ . - $ - $ 60,390
Ellen Hagerman, Youth & Family Casewon $ 14,000 - $ - $ - 33,440 $ 4T 440
Mary Ellen Brennan, Clreult Judge $ - $ - $ - - $ 3,955 $ 3,355.
Marty Alvin & Pam Davis, Referee & Man - $ . - —$ - $ 1$444 - $ 10,063 29,207.
..... .
. e . Pedanneiliital - 22,636. 140,081$ 13,440 S . .
13,418 — gig- 40g —......4.4.* .
B. Fringe Benefits
.!' item .. Item p000toge% — ,-'1,t.Pn1.,.. •verc 'an
cmeloYer FICA Vision Insurance 0% Other
21 Retirement 30% I Unemployment 0% 11 Other 0%
• Hospitalinsurance 16% 1 Worker's Compensation 1% 1....1 ...Other 0%
Dental Insurance 1% 'I Life insurance -1...J Other 0%
........ _ _ ' Cd POSITE WE '
A. Personnel
Justify personnel costs (I.e., wages) associated with the project These personnel costs should tie back to the Budget Summary and Budget Detail worksheet. Your text will automatically wrap to the next line, but If you need to create a line break,
press Alt + Enter.
Youth and Family Caseworker II (P.O.): Conduct the daily activitIes of juvenile supervision. Other duties are outlined lathe position description. This position is equivalent to Merit System Youth and Family Casewoker11. Human Resources committee
advisors recommended this pay level to the Oakland county Board of Commissioners, from the County Executive Fiscal Services Department. (Total Salary Request: s8,636) Youth and Family Caseworker I (P.O.); Conduct the daily activities of juvenile
supervison. Other duties are outlined in the position description. This pcsition is equivalent to Merit System Youth and Family Caseworker I. Human Firsources Committee advisors recommended this pay level to the Oakland County Board of
Commissioners, from the County Executive's Fiscal Services Department (Total Salary Request: $14,000)
B. Fringe Benefits
Justify fringe benefit costs associated with the project. These fringe benefit costs should tie back to the Budget Summary and Budget Detail Worksheet. Your text will automaticaify wrap to the newt line, but If you need to create a line break, press
Alt + Enter.
Youth and Family Caseworker II (P.0,): Fringe Benefits are paid according to the Oakland county Merit System. Fringe Benefits arc determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $5,750)
Youth and Family Caseworker I (P.O.): ninge Benefits are paid according to Oakland county Merit System. Fringe Benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request $11,6141
C Contractual
COMPUTATION (hours
DCGP A rd Byrne JAG Award 011SP Other Grant or Funding Local Cash Local in-Kind
Name of Contractor worked on project X hourly Source (I in budget TOTAL COST
ISCAO) ISCA101 Award (SCAO) Contributions Contributions rate) summary)
JAMS $ - 4,000 - .. 4,000 ...-,..,. TO provide drug testing kits for particbsents I$10/kit) ..,.. ......m
OSAS ..,. J $ - i $ . 5 $ . oupo. $ - $ - 500,000
Services to be.arovided: indlitdirei, group, and famllythersmy,p,rovIderito drug, eon rt,partfcloants by various agencies with the assistance and ovartightef the Office of SubStence Abuse Servicet -Group testiriris are $10iday ur$27/tfay
Name - ' . ... . . . ..... . . . .. ._ .
(Enter serViceSjo he provided bere):-,.
Name $ -
(Enter tervkes to bentovided betel •
Name •1 5 - I $ _.......j..$, . 7r$—T-----7-A $ -
(Eiliet4ervi$ W. bO.Prg.t ligp)
Name - IS - $__1,....._._._._._:JLL______________
(Enter,serviees,te be.proyttled hem
Name - I $ - 5 $
(Enter services to be proVided here).
Name is -Is .;_iLl - $
(EUter serviceete be provided betel
-,- .._..
Name I $ 71T------"Tr , -
(Enter serviget to be provided here)
. . .. .._._ .- $ _ Name I $ - I $ - U.,..
(Outer services to bo:proVided hera)
Name I $ - IS - IS I S- 71-$------1-7--
. _.
(Enter services to be provided here)
Name
.......... 1 $
ft$-S _ _
(Enter services to be provided here)
...
• Total-.: COM-reit:eel 1 104 ..,000 , 104,000 .
C. Contractual
Justify contractual cosh associated with the project. These contractual costs should tie back to the Budget Summary and the Budget Detail Wor*sheet. Your text will automatically wrap to the next line, but If you need to create a line
break, preSSAlt+ Enter.
D. Mental Health Services Contractua
Name of Contractor
COMPUTATION
(hours worked on
project X hourly rate)
MDCGP
Award
(SCAO)
OHSP
Award
(SCAO)
Other Grant or
Funding Source (J
In budget summary)
Local Cash
Contribution
Local in-Kind
Contributions TOTAL COST
1 Name
(Enter:services to be.,orovided here)
2 Name I
(Enter services tabeOrovided.berel
3
4
(Enter services to be provided here)
6
(Enter services to be provided here)
7 Name I 1 $ -7713-
(Enter services to be oroVided here)
a
(Enter services to be provided:.herel
9
10
(Enter services to be provided here)
12
(Enter services to be provided here
•Total.MticontreetUa ----Tr' -1$ -11
D. Mental Health Services Contractual
Justify mental health services costs associated with the project. These supply and operating expenses should tie back to the Budget Summary and Budget
Detail Worksheet. Your text will automatically wrap to the next line, but if you need to create a line break, press Alt + Enter.
COMPUTATION
(Cost Per Unit X
Number of Units)
TOTAL COST
$ - S - $ -
•
$ - $ - $ ••
15,796 $ - $ - $ 15,79;
1,000 $ ' - $ - $ 1,000
4,000 $ - $ - $ 4,000
27,435 $ - $ - $ 27,435.
- $ - $ - $ ..
$ 3,125 $ - $ 3,125
$ - $
l'Otal Supplies/Operating, 48,231 $ • 3,125 $ -is 51,355,
MDCGP
Award
(SCAO)
Byrne JAG
Award (SCAO)
OHSP Award
(SCAO)
Other Grant or
Funding Source (1 In
budget summary)
Local Cash
Contributions
Local In-Kind
Contributions
E. Supplies/Operating
Item
Personal Mileage
Supplies
Incentives
Indirect Costs
Defense Attorney Fees
E. Supplies and Operating
Justify supplies and operating costs associated with the project. These supply and operating expenses should tie back to the Budget Summary and Budget Detail Worksheet. Your text will
automatically wrap to the next line, but if you need to create a line break, press Alt + Enter.
-1$
Conference and Travel 5,850 -1$ 7E5
-1$
5,850 5,850 . Total-SLyptie.slOperaLln.grr •
F. Travel
Justify travel and MADCP Conference costs associated with the project. These costs should tie back to the Budget Summary and Budget Detail Worksheet.
Your text will automatically wrap to the next line, but If you need to create a line break, press Alt + Enter.
F. Travel (mileage for participant purposes and/or MADCP registration)
Type of Travel Expense
COMPUTATION
(Cost Per Unit X
Number of Units
MDCGP
Award
(SCAO)
Byrne JAG
Award (SCAO)
OHSP Award
(SCAD)
Other-Grant or
Funding Source in
budget summary)
Local Cash
Contributions
Local In-Kind
Contributions TOTAL COST
$ 9,404
50,000
$40,000
$99.404
$ 9,404
50,000
$.9,404
FISCAL NOTE (MISC. #12294) November 28, 2012
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: CIRCUIT COURT — 2013 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE TREATMENT COURT) -
GRANT ACCEPTANCE
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO),
Michigan Drug Court Program (MDCGP), for the Juvenile Drug court, in the amount of $40,000 for the
period of October 1, 2012 through September 30, 2013.
2. Total program budget is for $522,420 which includes an award from SCAO of $40,000, Child Care
Contributed funding of $398,873, Restore Foundation donation of $59,404 and General Fund support of
$24,143 ($21,018 personnel support and $3,125 operating support).
3. There are five (5) positions that are partially funded by the Juvenile Drug Court program totaling
$361,214. These positions are funded as follows:
- One (1) special revenue, full-time eligible Youth and Family Caseworker II position (3010402-09711) with
total the personnel costs of $105,637. This position is funded as follows: Juvenile Drug Court SCAO
funds totaling $14,386 and Child Care Funds of $91,251.
- One (1) special revenue, full-time eligible Youth and Family Caseworker I position (3010402-
11081) with total personnel costs of $85,018. This position is funded as follows: Juvenile Drug Court
SCAO funds totaling $25,614 and Restore Foundation donation funds of $59,404.
- One (1) special revenue, full-time eligible Technical Assistant position (3010402-10677) with total
personnel costs of $61,110. This position is funded as follows: Child Care Funds of $30,264 and the
remainder of the costs offset by the Urban Drug Court Initiative (UDCI) Pilot Program Grant.
-
One (1) special revenue, full-time eligible Youth and Family Casework Supervisor position (3010402-
09712) with total personnel costs of $90,679 that are funded by Child Care Funds.
- One (1) General Fund/General Purpose, full-time eligible Manager of Court Services position (3010402-
07512) with total personnel costs of $28,598 covered by the Child Care Fund. The approval of the Child
Care Fund per MR #09198 authorized the Court to charge 20% of this position to the Child Care Fund.
The remaining 80% is funded by the General Fund.
5. The General Fund personnel support is estimated to be $21,018 for FY 2013. This amount is derived by
estimating Judges' time and Support staffs' time spent on the drug courts. Please note the Judges
salaries are reimbursed by the State. The General Fund personnel support is included in the FY 2013
Adopted Budget.
6. Total operating costs for the Juvenile Drug Court Program are $161,206 and are allocated as follows:
Personal Mileage $15,796, Supplies $1,000, Incentives $4,000, Indirect Costs $27,435, Professional
Services $104,000 and Travel and Conference $5,850 which are funded by the Child Care Fund, and
Defense Attorney Fees $3,125 which are General Fund operating support.
7. A budget amendment is recommended to the FY 2013 Adopted Budget as follows:
General Fund #10100
Circuit Court Judicial Administration
Revenue
3010101-121200-650301 Donations
Total Revenue
Expenditure
3010101-121200-788001-27140Trans Out to JTC Fund
Total Expenditure
FY 2013 Amendment FY 2013
Adopted Amended
0 $ 9,404 $ 9.404
$_ 0 $ 9,404 $ 9,404
$ 9,404 n AnA v,-tv-e
$ 9 404 $ 9,404
0
0
Special Revenue Fund #27140
Grant #GR0000000236 Activity A, Analysis Type GLB
Revenue
3010402-121200-695500-10100Trans In from GF-Cir Ct $ 0
3010402-121200-665882 Planned Use of Fnd Bal 0
3010402-121200-615571 Grants-State $40,000
Total Revenue $40,000
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potts absent.
$32,646
73
40
4,048
2,512
443
126
39
45
28
$40,000
Expenditures
3010402-121200-702010
3010402-121200-722750
3010402-121200-722760
3010402-121200-722770
3010402-121200-722780
3010402-121200-722790
3010402-121200-722800
3010402-121200-722810
3010402-121200-722820
3010402-121200-722850
Salaries
Workers Compensation
Group Life
Retirement
Hospitalization
Social Security
Dental
Disability
Unemployment Insurance
Optical
Total Expenditures
$23,430
529
110
13,905
16,638
3,275
574
646
135
162
$59,404
$56,076
602
150
17,953
19,150
3,718
700
685
180
190
$99,404
- 1 '3-
Resolution #12294 November 28, 2012
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
28, 2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 28th day of November, 2012.
RAJ-0-
Bill Bullard Jr., Oakland County