HomeMy WebLinkAboutResolutions - 2012.11.28 - 20622November 28, 2012
REPORT (misc. #12295)
BY: Human Resources Committee, John A. Scott, Chairperson
RE: Circuit Court —2013 Michigan Drug Court Grant Program (Adult Treatment
Court) — Grant Acceptance
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced
resolution on November 14, 2012 Reports with the recommendation the resolution be
adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Scott absent.
November 23, 2
7ttliSCELLANEOUS RESOLUTION #12295
.3 UBL1C SERVICES COMMITTEE. COMMISSIONER JIM RUNESTAD, CHAIRPERSON
iN RE: CIRCUIT COURT - 2013 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT)
GRANT ACCEPTANCE
'To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug
Court Grant Program with a granting period of October -1, 2012 through September 30, 2013; and
VVHEREAS the SCAO grant award. plus PA 511 Community Corrections contributed funds, General Fund support
itupg ''Restore Foundation donation make up the total program funding for FY 2013: and
WHEREAS the court intends to continue the Adult Treatment Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs. and the increase in'jail days ordered; and
WHEREAS the Adult Treatment Court "nas a budget of $218,429 which includes a SCAO grant award 330,000.
PA .01 Community Corrections contributed funding of 5100,000, General Fund support of $69489 ($35,237 operating
Jr...)port, and $34,252 personnel support) and a Restore Foundation donation of 518,940; and
WHEREAS two positions are partially funded by the Adult Treatment Court Grant, which include: one (1) Special
Revenue (SR) full-time eligible (FTE) Youth and Family Casework Supervisor position (3010402-09712) and one (1) SR
l'TE Technical Assistant position (3010402-10677); and
WHEREAS position #3010402-09712 also supports the Juvenile Drug Court and the remaining of the cost is
,pffset by Juvenile Drug Court program funds (Child Care Fund); and
WHEREAS position #301402-10677 also supports the Juvenile Drug Court and the Urban Court Initiative Pilot
Program and the remaining of the cost is offset by Juvenile Drug Court program funds (Child Care Fund) and the Urban
Drug Court Initiative Grant; and
WHEREAS these positions also support the Juvenile Drug Court and the remaining of their cost is offset by
juvenile Drug Court program funds (Child Care Fund); and
WHEREAS this program also provides funding for drug testing supplies and kits, contractual services for
liviclual and family treatment, and transitional housing; and
'NHEREAS the grant agreement has been reviewed, and approved through the County Executive's Contract
Ri(tview Process and the Board of Commissioners' Grant Acceptance Procedures.
THER.EFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2012
neeit- Drug Court Giant Program (Adult Treatment Con 'iiGrant Agreement in the amount of $36,000 from the State
minstrative (Office (SCAO) for the period of October 1, 2012 througn September 30, 2013,
-iE IT FURTHER RESOVED that the Board of Commissioners authorizes the Board Chairperson to sign the grant
eonat.neent for the total program amount of 0218,429, which includes the &C.A.°. grant award of $30,000, PA 511
Ce•rilauiiity Corrections contributed funds of $100,000, General Fund support of $69,489 ($35,237 operating support and
252 personnel support) and a Restore Foundation donation of $18,940.
BE IT FURTHFiR. RESOLVED that acceptance of this grant is conditioned upon the continued interpretation of the
contract ponsistent with the February 6. 2001, Iotter from the 'Michigan Supreme Court, State Court Administrative Office,
..)i-evidino that assurance #3 of that grant application snail not be construed as a mandate for future funding of the program
on ,e tingling unit, said letter attached hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully executed with
(he ((:oitnty's obligation limited to the grant funding period.
i3lE IT FURTHER RESOLVED -that one (1) Ted-Int-al Assictent -poson (#3n140?-10877) else fl,IFICE•Cj, by
.e.,iyenile Drug Court and the Urban Drug Court Initiative Pilot Program funds.
RE IT FURTHER RESOL (ED that continuation of :he positions (#3010402-09712 and #3010402-1067 7)
eed with this .;:irant is continii; (int Libor) continuation of state funding, and receipt of additional funding sources_
"22F IT FURTHER RESCI /ED that the Chairperson of the Board of Commissioners is authorized to execute the
-;et and that the chairperson ;:ray approve amendments and extensions up to fifteen (15 )/0) percent variance from the
consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
ttommitment.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Pui.:Plie 'Services Committee Vote:
cYlotion carried unanimously on a roil call vote
Nancy Falardeau
From: West, Catherine <westcagoakgov.com >
Sent Wednesday, October 31, 2012 9:03 AM
To: 'Cooperrider, John'; Howes-Evanson, Jacqueline; Kevin Oeffner; Lisa Langton; 'Falardeau,
Nancy
Subject: GRANT REVIEW SIGN OFF: Circuit Court - FY 2013 Michigan Drug Court Grant Program
(Adult Treatment Court) - Grant Acceptance
Attachments: Grant Acceptance Sign Off Pkg.pdt C06 ADULT Revised FY13.pdf
Please Note: Attached is the revised FY2013 Michigan Adult Treatment Drug Court Contract
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2013 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson /John Cooperrider 22154 / 80256
STATUS: Grant Acceptance
DATE: October 31, 2012
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/02/2012)
Department of Human Resources:
Approved. — Karen Jones (10/02/2012)
Risk Management and Safety:
Approved per revised FY2013 Michigan Adult Treatment Drug Court Contract received by Corp. Counsel (copy attached).
—Andrea Plotkowski (10/25/2012)
Corporation Counsel:
There appear to be no unresolved legal issues that require action at this time. — Karen Agacinski (10/26/2012)
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
1
Economic Vitality Incentive Program (EVIP)/County Incentive Program (CIP) 2012 PA 200
http://www.michigan,govklocumentsitreasury/FY13_EVIP Boilerplate 8-1-12 394480 7.pdf
Drug Treatment Courts: The Ten Key Components
littp://www.oip.usdoi.gov/BJA/grant/DrugCourts/DefiningDC.pcif
The Ten Guiding Principles of DWI Courts
http://www.dwicourts.org/learn/about-dwi-courts/-guiding-principles
Juvenile Drug Courts: Strategies in Practice
https://www.ncirs.gov/pdffileslThja/197866.pdf
Family Dependency Courts: Addressing Child Abuse and Neglect Cages Using The Drug Court Model
h=1/33.mriw.ric.rs,go.y ./_ a/206809. ddffil f
Federal Health Insurance Portability and Accountability Act of 1996 (HIPAA, Title II)
http://www.cms.hhs.gov/HIPAAGeninfo/Downloads/HIPAAlawdetail.pdf
Department of Health and Human Services Confidentiality of Alcohol and Drug Abuse Patient Records (42 CFR Part 2)
http://www.access.gpo.gov/nara/cfr/waisidx 02/42cfr2 02.html
Executive Order 12549— Debarment and Suspension
http://www.archives.gov/fecleral-register/codification/executive-order/12549.html
Michigan — Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968"
http://www.legislature.m i.gov/(uq33.xgeltmri5z55z2uiwv45)/m ileg.aspx?page=getobiect&objectname=m cl-Act-317-of-
1968 &quervi d=14761946
Michigan — Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
http://www.legislature.mi.gov/(5(30eoca2irf3u2z55n2kIztms))/mileg.aspx?page=getObject&obiectName=mc1-15-341
Katie West
Oakland County Fiscal Services
Phone (248) 858-2384
Fax (248) 858-9724
wi.qtca@oakRov,com
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"FCbillarY 6, 2001
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Hetherable Brixi MacKenzie
3244 District Court
.01.50 csraegt RiverAve.
14014.1414074-1222 .
Dear Judge! IvIrmICeeziet
• • •
Putsnent.to out: conversation tbis raining regareng the Nfolipa Drug Couit Groot
• Provam, ram peaviding 14u7itation careening Assumuce #4 in tbezippliecion Materials.
The mortal:lees included in.the Kraig= Drug Court Grant application. ma/crisis are the
same as the =saran= =Fixed to apply for and =opt federal progrnm nulding for-tirog court
program &smolt= #4 calls for the applicant to provide nasumwe of &program's int/5a tie
ontatirme fizarbig whether. that be from local.. other smte, or feie-al sources. of fandir. ts. The
licto'higen .Prug Court Orrint rtxrgrilrit ia a ,atritc;-mproprittrecl progrArrs funded wig: srnited veered
feud &Atm ' The Antding Intmeledtç a.s.da in developing and implementing new perigrems
uncl. provide United. striation to oratinisiug progruni. It is, however, the program's responsibility
*eliateusaty Addi4i-rani sipixtr-412 Of flindats. This skaulii not be nn.NItxueti stea =via fOr
ittiaVe fudJtgOf I program front the. thnding
ryou have arty furthrrr qutstiem. please comet nte.
• . - .
. Sineerol7, . . • -
•
Dawn
•
A.
Deputy State Court AZininistrator
REQUEST:
1. To accept the FYI 3 Michigan Drug Court Grant to operate the Adult Treatment Court (ADC).
BOARD/COMMITTEE ACTION:
Public Services Committee: November 13, 2012
Human Resources Committee: November 28, 2012
Finance Committee: November 15, 2012
Final Board of Commissioners: November 28, 2012
PROPOSED FUNDING:
The Adult Drug Court Program has a budget of $218,429 which includes a SCAO grant award of $30,000,
PA 511 contributed funding of $100,000, General Fund support of $69,489 ($35,237 operating support
and $34,252 personnel support) and a donation of $18,940 from the Restore Foundation.
OVERVIEW:
The Circuit Court has applied for a grant with the State Court Administrative Office (SCAO), Michigan
Drug Court Grant Program with a granting period of October 1, 2012 through September 30, 2013.
The Circuit Court intends to continue the Adult Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and the increase in jail days
ordered. The grant will allow for the continuation of one (1) SR Youth & Family Casework Supervisor
position (3010402-09712) and one (1) SR Technical Assistant position (3010402-10677). This year both
positions will continue supporting the Adult and Juvenile programs. This year the Technical Assistant
position (3010402-10677) will be partially funded by the SCAO grant funds provided the Juvenile Drug
Court Program (Child Care Fund) and funds provided by the Urban Drug Court Initiative Pilot Program
grant which will receive support from this position.
This program will also provide funding for drug testing supplies and kits, and contractual services for
individual and family treatment; funding for the latter activities is provided by the PA511 Funding.
The continuation of positions associated with this grant is contingent Upon state funding, and receipt of
additional funding sources.
Acceptance of the grant is conditioned upon the continued interpretation of the contract consistent with
the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office providing
that grant application shall not be construed as a mandate for future funding of the program.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as requested.
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2013 CONTRACT
Grantee Name: 6th Circuit Court - Adult
Federal ID Number: 38-6004876
Contract Number: SCAO-2013-013
Grant Amount: $30,000
Project Title: N/A
Catalog of Federal Domestic Assistance (CFDA) Title:
N/A
CFDA Number: N/A
Federal Agency Name: N/A
Federal Grant Administered by N/A
Federal Grant Number: N/A
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office,
Lansing, Michigan (SCAO) and the 6th Circuit Court - Adult program.
1,02 This contract incorporates the Grantee's approved grant application
request and final approved budget.
• 1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 in consideration of the mutual promises and covenants in this contract, and
the benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract becomes effective when it is signed by the parties, the State
Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing
official.
2.02 This contract commences on 10/1/2012. This contract terminates on
9/30/2013, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the
Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits,
training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities
arising out of an agreement of hire or employer-employee relationship, either express or
implied, shall arise or accme to either party as a result of this contract. The Grantee is
not eligible for, and will not participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal,
state, and local taxes arising out of the Grantee's activities in accordance with this
contract, including, but not limited to, income taxes, social security taxes, unemployment
insurance taxes, and any other taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services
pursuant to this contract are, for purposes of workers' compensation liability or other
actions of employee-related liability, not employees of the SCAO. The Grantee bears the
sole responsibility and liability for furnishing workers' compensation benefits to any of
its employees for injuries arising from or connected with services performed pursuant to
this contract.
3.05 The Grantee shall not direct the work or commit the working time of any
SCAO employee under this contract. To the extent that the Grantee seeks the assistance
of any SCAO employee to perform the Grantee's responsibilities under this contract, the
Grantee niust obtain prior written approval from the state court administrator or his
designee.
3.06 The Grantee does not, and shall not, have the authority to enter into
contracts on the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon approval of the Grantee's application and signing of this contract,
SCAO agrees to provide funding from the Grant in an amount not to exceed the amount
of this contract In no event does this contract create a charge against any other funds of
SCAO or the Michigan Supreme Court.
4.02 The Grantee shall, during the contract term, use the Grantee's best efforts
and endeavors to promote the interests of the SCAO. The Grantee, and the Grantee's
employees or subcontractors, shall devote such time, attention, skill, knowledge, and
professional ability as is necessary to most effectively and efficiently carry out and
perform the services as described in this contract and in any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services,
and execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $30,000 for
the court program operated pursuant to this contract.
5.02 The grant agreement is designated as a sub-recipient relationship.
5.03 Any Grantee equipment purchases supported in whole or in part through
this agreement must be listed in the supporting Equipment Inventory Schedule.
Equipment means tangible, non-expendable, personal property having useful life of more
than one (1) year and an acquisition cost of $5,000 or more per unit. Title to items
having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. SCAO reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO's
proportionate interest in such equipment supports such retention or transfer of title.
5.04 The Grantee agrees that it will not expend funds obtained under this
contract for any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Grant, and will expend
grant funds only during the period covered by this contract unless prior written approval
is received from the SCAO.
5.05 The Grantee must sign up through the online vendor registration process
to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct
Deposits. Registration information is available through the Department of Technology,
Management, and Budget's website at: http://wvvw.michigan.gov/budeet/0,1607,7-157-
13404 37161-179392--.00.html
5.06 All payments for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of financial reports for approval by
the SCAO on a form approved by the SCAO. The financial reports shall include a
specific amount of the hours worked, hourly salary, the detailed services provided by the
Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating
costs necessary for program operation.
5.07 Requests for adjustments in expenditures within line items and between
line item categories must be made using a Contract Adjustment Request form, and
approved by the SCAO.
5.08 The Grantee shall make reasonable efforts to collect 1 st and 3T1 party fees,
where applicable, and report these as outlined in the SCAO's fiscal procedures. Any
under-recoveries of otherwise available fees resulting from failure to bill for eligible
services will be excluded from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the
application assurances, budget requirements, and the Grantee's approved program outline
and budget
6.02 The Grantee shall operate its grant-funded program in accordance with the
application assurances.
6.03 The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction, or
proselytizing. If the Grantee refers participants to, or provides, a non-federally funded
program of service that incorporates such religious activities: (1) any such activities must
be voluntary for program participants, and (2) program participants may not be excluded
from participation in a program or otherwise penalized or disadvantaged for any failure to
accept a referral or services. If parEcipation in a non-federally funded program or
services that incorporates inherently religious activities is deemed a critical treatment or
support service for program participants, the Grantee agrees to identify and refer
participants who object to the inherently religious activities of such program or service to
a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to
subcontract personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any
subcontracts or agreements the Grantee may enter into in furtherance of its obligations
tinder the contract.
7.03 The Grantee shall provide copies of all subcontracts for services funded in
whole or in part by this grant to SCAO for review and approval prior to entering into a
subcontract agreement and shall be responsible for the performance of any subcontractor.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subcontractors may effectively
provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or
proprietary information pertaining to the SCAO' s past, present, and future activities to
- the Grantee. All such information is proprietary to the SCAO and Grantee shall not
disclose such information to any third party without prior approval from the SCAO. The
Grantee agrees to return all confidential or proprietary information to the SCAO
immediately upon the termination of this contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of
this contract or other such recorded information required to be held confidential be
federal or state law, rule, or regulation, in connection with the provision of services or
other activity under this agreement, shall remain confidential. Such information shall be
held confidential, and shall not be divulged without the written consent of either the
patient or a person responsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical,
or other form, if the disclosure does not directly or indirectly identify particular
individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted
in programs sponsored by the SCAO, or in programs that receive funding from or
through the state of Michigan, to the Michigan Department of Community Health's
(MDCH) Institutional Review Board (IRB) for approval prior to the initiation of the
research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 The Grantee assures that it is in compliance with the Health Insurance
Portability and Accountability Act (H1PAA), 42 CFR Part 2, and applicable
confidentiality provisions of the Michigan Mental Health Code, to the extent that this act
and these regulations are pertinent to the services that the Grantee provides under this
contract. These requirements include:
A. The Grantee must not share any protected health or other protected data
and information provided by the SCAO or any other source that falls
within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health
Code requirements, except to a subcontractor as appropriate under this
contact.
B. The Grantee must require, in the terms and conditions of any
subcontract, that the subcontractor not share any protected health or
other protected data and information from the SCAO or any other
source that falls under H1PAA, 42 CFR Part 2, and/or Michigan Mental -
Health Code requirements.
C. The Grantee must use protected data and information only for the
purposes of this contract.
D. The Grantee must have written policies and procedures addressing the
use of protected data and information that falls under H1PAA, 42 CFR
Part 2, and/or Michigan Mental Health Code requirements.. The policies
and procedures must meet all applicable federal and state requirements
including HIPAA, 42 CFR. Part 2, and/or Michigan Mental Health Code
regulations. These policies and procedures must include restricting
access to the protected data and information by the Grantee's
employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that
falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements of which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result
in the termination of this contract in accordance with section 20.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements, the Grantee is liable for any claim, loss, or
damage relating to its unauthorized use or disclosure of protected data
and information received by the Cirantee from the SCAO or any other
source.
11. RIGHTS TO WORK PRODUCT
11.01 Ali reports, programs, manuals, tapes, listings, documentation, and any
other work product prepared by the Grantee under this contract, and amendments
thereto, shall belong to the SCAO and are subject to copyright or patent only by the
SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this contract and shall have the right to distribute those materials.
11.02 When activities supported by this ag,reement produce boOks, films, or
other such copyrightable materials issued by Grantee, the Grantee may copyright such
materials, but shall acknowledge that the SCAO reserves a royalty-free, non-exclusive,
and irrevocable license to reproduce, publish, and use such materials, and to authorize
others to reproduce and use such materials. This publication right does not include
service recipient information or personal identification data.
11.03 Any materials bearing the SCAO' s name must be approved by the SCAO
prior to reproduction and use.
11.04 The grantee shall give the SCAO recognition in any and all publications,
papers, and presentations arising from the program and service contract.
12. WRITTEN DISCLOSURE
12.01 The Grantee and Grantee's employees or subcontractors shall promptly
disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or
discovered by the Grantee or the Grantee's employees or subcontractors jointly with the
SCAO or singly by Grantee or Grantee's employees or subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically
point out the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subcontractors in determining and acquiring copyright, patent,
or other such protection at the SCAO' s invitation and request.
12.03 The Grantee represents and warrants that there are at present no such
writings, inventions, improvements, or discoveries (other than in a copyright, copyright
application, patent, or patent application) that were written, conceived, invented, made,
or discovered by the Grantee or the Grantee's employees before entering into this
contract, and which the Grantee or the Grantee's employees desire to remove from the
provisions of this contract, except those specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance overage in such amounts as necessary
to cover all claims arising out of the Grantee's operations under the terms of this
contract. The Grantee shall indemnify and hold harmless the SCAO for any liability
incurred as a consequence of Grantee's failure to maintain insurance coverage for
Grantee or Grantee's subcontractors.
14. INDEMNITY
14.01 The Grantee agrees to indemnify, defend, save, and hold harmless the
SCAO, the Michigan Supreme Court, their agents, officers, and employees from any
liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses
(including, but not limited to, fees and expenses of attorneys, expert witnesses, and other
consultants) that may be imposed upon, incurred by, or asserted against the SCAO or the
Michigan Supreme Court by reason of the Grantee's acts or services provided under this
contract.
14.02 The Grantee also agrees to assume responsibility to safeguard the
Grantee's property and materials and that of the Grantee's employees or subcontractors.
The Grantee agrees to save and hold the SCAO harmless for loss of any such property
and materials used by the Grantee pursuant to the Grantee's performance under this
contract.
14.03 In the event any action or proceeding is brought against the Grantee by
reason of any claim covered tinder this contract, the Grantee will, at the Grantee's sole
cost and expense, resist or defend the action or proceeding.
15. ACQUISITION, ACCOUNTING, RECORDICEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contactual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Grantee's fiinding unit, and (2) the
administrative and budget requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the purposes identified in
the approved grant request, final approved budget, and any applicable approved contract
addendum and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor
General, or any of their duly authorized representatives, including program evaluators
and auditors, shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent transaction, books, accounts, data, time cards, or other records
related to this contract. The Grantee shall retain all books and records, including all
pertinent cost reports, accounting and financial records, or other documents related to
this contract, for five years after final payment at the Grantee's cost. Federal and/or
state auditors, and any persons duly authorized by the SCAO, shall have full access to
and the right to examine and audit any of the materials during the term of this contract
and for five years after final payment. If an audit is initiated before the expiration of the
five-year period, and extends past that period, all documents shall be maintained until
the audit is complete. The SCAO shall provide audit findings and recommendations to
the Grantee. The SCAO may adjust future or final payments if the findings of the audit
indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the
Grantee, the Grantee shall immediately refund all amounts that may be due to the
SCAO. Failure of the Grantee to comply with the requirements of this section shall
constitute a material breach of this contract upon which the SCAO may cancel,
terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or
account that segregates grant contract receipts and expenditures from other receipts and
expenditures of the Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access
to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but are not
limited to onsite visits, interviews of staff and mental health court participants, and
review of case records, receipts, monthly/quarterly statistical reports, and fiscal records.
17. REPORTS
17.01 The SCAO will provide report forms for all required reports. The Grantee
agrees to submit timely, complete, and accurate reports as identified in this contract and
the application assurances and administrative requirements for the grant to the SCAO as
listed in Attachment A.
17.02 The data for each participant who is screened and accepted into the
program must be entered into the appropriate Case Management System.
. 17.03 The Grantee is responsible for the timely, complete, and accurate
submission of each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via
email notifying the Grantee that it has 15 days to comply with the reporting requirement.
Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the
U.S. Postal Service notifying it that its funding award has been rescinded due to contract
noncompliance.
18. DEBARMENT AND SUSPENSION
18.01 The Grantee may not contract with or make any award of grant funds at
any time to any third party that has been debarred or suspended or is otherwise excluded
from, or ineligible for, participation in federal assistance programs under Executive
Order 12549, "Debarment and Suspension."
19. AUDITS
19.01 This section only applies to Grantees designated as sub-recipients.
Grantees designated as vendors are exempt from the provisions of this section.
, 19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement
Audit, or Audit Status Notification Letter as described below. If submitting a Single
Audit or Financial Statement Audit, Grantees must also submit a Corrective Action Plan
for any audit findings that impact SCAO-funded programs and a management letter (if
issued) with a response.
A. Single Audit: Grantees that expend $500,000 or more in federal
awards during the Grantee's fiscal year must submit to SCAO a Single
Audit prepared consistent with the Single Audit Act Amendments of
1996, and Office of Management and Budget (OMB) Circular A-133,
"Audits of States, Local Governments, and Non-Profit Organizations,"
(as revised).
B. Financial Statement Audit: Grantees exempt from the Single Audit
requirements that receive $500,000 or more in total funding from
SCAO in state and federal grant funding must submit to SCAO a
Financial Statement Audit prepared in accordance with GAAS if the
audit includes disclosures that may negatively impact SCAO-funded
programs including, but not limited to, fraud, financial statement
misstatements, and violations of contract and grant provisions.
C. Audit Status Notification Letter: Grantees exempt from both the Single
Audit and Financial Statement Audit requirements (1. and 2. above)
Must submit an Audit Status Notification Letter that certifies these
, exemptions.
19.03 The required audit and any other required submission (i.e. Corrective
Action Plan and management letter with a response), or audit Status Notification letter
must be submitted to the SCAO within nine months after the end of the Grantee's fiscal
year to Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO
Box 30048, Lansing, Michigan, 48909, attention Kathryn Van Asperen.
19.04 If the Grantee does not submit the required Single Audit reporting
package, management letter (if issued) with a response, and Corrective Action Plan; or
the Financial Statement Audit and management letter (if issued) with a response within
nine months after the end of the Grantee's fiscal year, and an extension has not been
approved by the cognizant or oversight agency for audit, the SCAO may withhold from
the current finding an amount equal to five percent of the audit year's grant funding (not
to exceed S200,000) until the required filing is received by the SCAO . The SCAO may
retain the amount withheld if the Grantee is more than 120 days delinquent in meeting
the filing requirements and an extension has not been approved by the cognizant or
oversight agency for audit The SCAO may terminate the current grant if the Grantee is
more than 180 days delinquent in meeting the filing requirements and an extension has
not been approved by the cognizant or oversight agency for audit.
19.05 Failure to submit the Audit Status Notification letter, when required, may
result in withholding from the current funding an amount equal to one percent of the
audit year's grant funding until the Audit Status Notification letter is received.
19.06 The SCAO or federal agencies may also Conduct or arrange for "agreed
upon procedures" or additional audits to meet their needs.
20. TERMINATION OR FUNDING HOLD
20.01 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (30) days before the
effective date of such termination. Reasons for termination may include, but are not
limited to, failure to make ongoing progress toward the program's goals, failure to
submit reports in a timely fashion, or using a vendor suspended or debarred pursuant to
section 18 of this contract.
20.02 This contact may be terminated immediately without further financial
liability to the SCAO if funding for this contact becomes unavailable to the SCAO.
21. COMPLIANCE WITH LAWS
21.01 The Grantee shall comply with all applicable laws, ordinances, and codes
of the federal, state, and local governments, and shall save and hold the SCAO harmless
with respect to any damages arising from any violation of the same by the Grantee.
22. MICHIGAN LAW
22.01 This contract shall be subject to, and shall be enforced and construed
under, the laws of Michigan.
23. CONFLICT OF INTEREST
23.01 The Grantee presently has no personal or financial interest, and shall not
acquire any such interest, direct or indirect, that would conflict in any mariner or degree
with the performance of this contract.
23.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317,
as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as
amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq.
24. DEBT TO STATE OF MICHIGAN
24.01 The-Grantee covenants that it is not, and will not become, in arrears to the
state of Michigan or any of its subdivisions upon contract, debt, or any other obligation
to the state of Michigan or its subdivisions, including real property, personal property,
and income taxes.
25. DISPUTES
25.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to
pursue a claim against the SCAO for breach of any term of this contract within seven
days of discovery of the alleged breach.
25.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract;
or any claim that the SCAO violated any local, state, or federal ordinance, statute,
regulation, law, or common-law doctrine (including discrimination or civil rights
claims); or committed any tort; the parties shall attempt to resolve the dispute through
mediation. Selection of a mediator will be by mutual agreement of the parties.
25.03 The Grantee and the SCAO agree that, in the event that mediation is
unsuccessful, any disputes, controversies, or claims shall be settled by arbitration.
Selection of an arbitrator will be by mutual agreement of the parties. The decision of the
arbitrator shall be binding on both parties. The award, costs, and expenses of the
arbitration shall be awarded at the discretion of the arbitrator. This agreement to
arbitrate shall be specifically enforceable. A judgment of any circuit court shall be
rendered upon the award made pursuant to submission to the arbitrator.
26. ENTIRE AGREEMENT
26.01 This contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other
understanding, oral or otherwise, regarding the subject matter of this contract exists to
bind either of the parties.
27. AMENDMENT
27.01 This contract may be amended only upon written agreement of the parties.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
PL The Grantee's contact person is Ms. Jacqueline Ann Howes-Evanson,
6th Circuit Court, 1200 N. Telegraph Rd., Pontiac, MC 48341.
B. The SCAO's contact person is Dr. Jessica Parks, State Court
Administrative Office, Michigan Hall of Justice, P.O. Box 30048,
Lansing, MI 48909.
29. SIGNATURE OF PARTIES
29.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this con
6th Circuit Court - Adult
By;
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee.
The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g.,
City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Deputy State Court Administrator
ATTACHMENT A
.MICIIIGAN DRUG COURT GRANT PROGRAM (MDCGP)
FY 2013 REPORTING REQUIREMENTS
October 1, 2012 through September 30, 2013
DCCMIS DATA-VALIDATION/ ,
' OCCMIS DATA EXCEPTIONIREPORT .
DUE DATE _ NOTE
February 15, 2013
Courts will be validating that data is entered into DCCMIS for the time period of
October 1, 2012, through December 31, 2012.
Courts will also be reviewing error reports reflecting data entered into DCCMIS
for the time period of October 1, 2012, through December 31,2012.
May 15, 2013 Courts will be validating that data is entered into DCCMIS for the time period of
January 1, 2013, through March 31, 2013.
Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1, 2013, through March 31, 2013.
August 15,2013
Courts will be validating that data is entered into DCCMIS for the time period of
April 1, 2013, through June 30,2013.
Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2013, through June 30, 2013.
November 15, 2013 Courts will be validating that data is entered into DCCMIS for the time period of
July 1, 2013, through September 30, 2013.
Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2013, through September 30, 2013.
A1.T REPORT
DUE DATE NOTE
Ta-or- 31 2011 , Courts will be confirming user access to DCCMIS. ,
... . ..... ..... ......... . . . , -FICIAL,. REN:Ata" _ „ „
DUE DATE NOTE
January January 20, 2013 Courts will be reporting on expenditures from October 1, 2012, through
December 31, 2012.
April 20, 2013 Courts will be reporting on expenditures from January 1, 2013, through
March 31, 2013. .
. July 20, 2013 Courts will be reporting expenditures from April 1, 2013, through June 30, 2013.
October 10, 2013
1 Courts will be reporting expenditures from July 1, 2013, through
I September 30, 2013.
PROGRESS REPORTS
DUE DAT
April 30, 2013
Interim Report
October 30, 2013
NOTE
Courts will be reporting on progress made during the first half of the grant period -
October 1, 2012, through March 31,2013.
Courts will be reporting on progress made during the second half of the grant
FY 201k1WGKrAWA
Budget Category
Personnel
Fringe Benefits
Contractual
MN Services Contractual
Supplies/Operating
Travel
Total Project Cost.
7-r
IVIDCGP Award
(SCAO)
19,000
11,000
$
7
A
- 1 $
-I S
- 1
-Is
Byrne JAG Award
(SCAO)
01-15P Award
(SCAO)
00,000
Local Cash
Contributions
100,000 1 $ 8,460 -Is -Is
45,717
54,177
Other Grant or Funding
Source (specify below) TOTAL COST
47,710
$ 16,542
$ 108,460
45,717
-Is -
218A29
F
IVI
Local In-Kind
Contributions
34,252
:$
is
28,710 $
5,542
A
.4440,4eme
H MDCGP Award (SCA01 $ 30,000
Cl iighw.a.y.S.Ifetning (01-1 Award funded by SC.A0
Other Grant or Funding Sources (identify: e.g., Child (:are Fund,,.0.1Ä.01Scretionary Grant, etc.)
1-7717 ;77,/e7e7p7eef 7174W---n m aryl
Local Contributions '
orniAioreftweiarerga.r:a
Cash
Kind
COURT NAME: Oakland County 6th Circuit - Adult Tr. Projected Cost Per Participant
Summary of Drug CourtEFunding
esam.
Byrne JAG Award funded by SCAO
Total Project Cost
$ 100,000
$ 54,177
34,252
$ 218,429
Name of Person Completing Budget
MSC Finance: Approved by (Print Name)
MSC Finance:-Approved by (Signature)
TO:BETOIVIPLETED:BY MICHIGAN SUPREM
CONTRACT NUNIBER
CGLIRIFINANCESTAFF •
-Fringe6eriefit-TOtal- 11,000 6,542 5,542
cii Persrmrit:i and rringe Bennfit, 50,000 $
DCGP Award
SCAO Byrne JAG Award (SCAO) OHSP Award,
Other Grant or Funding
Sources (specify( (SCA()) TOTAL
Cash
Contributions
In-Kind
TY. 20 011POET NOY04001-1.. ET..::. :.,:.....:
A, Personnel •—:......—.
COMPUTATION Other Grant or Local Cash • Local In-Xind
Name/Position (hours worked on project X MDCGP Award Byrne JAG Award (SCAO) OPISP Award (SCAO) Funding Source TOTAL
(SCAM Contrtbutions Contributions
hourly rate) (I in budget summer()
Jackie i-lonees-Evanson, Supervisor $ 1 - - $ ' $ $ - $ 14,000 , ------
Candace Sereno, Technical Assistant 5 - $ - $ $ 5,000
Colleen O'Brien, Circuit Judge - - S - $ $ - $ 3,355 $ t.,
Man Young, Circuit Judge - - - $ - $ - - 9,355 $ 3,355 -
College Intern and Office Assistant $ - $ - $ - - S - 5 22,000 12,000
- $ - _ - $ - $ $
•;06bfie1llitill ,...1.9,000 $ 5 5 28,710 47700
......, -
— B. tinge Benefits': ..... .
ROM., VOF.C.BOt3 ',i . It011SBOLX.. 0 Wage :OF
Employer FICA 8% TT- Vision Insurance 0% it '— Other 0%
fi tlrernen 3056 I Unemployment OH U ' Other 0%
1111 h ospital Insurance 16 Workers Compensation 0% 1-.) Other
1%
• Dental Insurance 1% Life insurance U Other 0%
- :
COMPOSITE BATE - - 56% - -: -
A. Personnel
Justify personnel costs wages) associated with the project. These personnel costs should tie back to the Budget Summary and Budget Detail worksheet. your text will automatically wrap to the next line, but If You need to create a line break,
press Alt + Enter.
Drug Court Supervisor: The supervisor performs the fob duties of staff oversight and training, provides backup supervision for Interns and liaison, coordinates biweekly conferences, monthly business meetings, court sessions, initial screening of eligibility,
provides oversight to the Mental Healtntialson, gives direction to.the service providers and maintains/prepares all procedure manual documents. The current employee filing this position, Jaquellne Howes-Evanson, is paid at the 5-year salary grade,
based on her experience and qualifications. (Total Salary Request: $3A,000) Technical Assistant: The technical assistant performs duties which Include oversight/administration of the DCWIS system; gathering, organizing, and recording data for
program evaluation activities; monthly, queiteily, and annual reporting to grant funding sources, court adrninistratioin, stakeholders, etc. Duties also Include assisting in preparing written reports and assisting with answering program -related phne calls
and requests for Information. Duties may further Iiitclude preparation for graduation and other pr ognsm-telatedactivities and events; and aosompney professional staff On assignments to the ATC program. (Total Salary Request: 55,0001
B. Fringe Benefits
Justify fringe benefit costs associated with the project. These fringe benefit costs should tie back to the Budget Summary and Budget Detail Worksheet. Your text will automatically wrap to the next line, but If you need to create a line break, press
Mt 4- Enter.
Drug Court Supervisor: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total rringe Benefit Request $8,000) TechinIcal Assistant Fringe
benefits are paid according to the Oakland County Merit System. The amount Is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: $3,000{
C, Contractual .
POTATION (hours Other Grant or Funding
MDCGP Award Byrne JAG Award 01-ISP Local Cash Local In-Kind
Name of Contractor orked on profect % hourly Source (I in budget TOT COST
;SCA()) (SCAO) Award (SCstOP COntributions Contributions
rate) summand
Solution to ft ery $ - $ - $ - $ - $ 8,460 $ - $ 8,460
Tran Itional housing ormandi ures for prticipents in the program, (nnove-in ieee $19/day cosf of henning in approximately $22/day)
Office of Substance Abuse 1 $ - 1 $ - I $ - g____ -is .0,0ao1$ -1$ - I 100,000
Group and Individual therapy services • group services are either $28/d ay or :$21/day depending On ifte of group, Individual services are 8,3/day..
.... . .
N me -IS 71$,"---7*-1—$ .f$ - li------ . .....__ . _ .... . ..
(Enter services to be ;Added her
'
Name . . . .
$Enteyoerylcontobeprsrvidet!jiete)
. „
-Is -I r -1$ -i$
(Entornerrlcrntobeprovldedhere)
Name fT - - --) $ -Is —;—,,,
(Enter. services ,tck. beorovtried here);
Name
. u_..L$
..._._... ... .... ....., __4 _____
... _
(Enter se.rvices to be provided )
8
- - 1?;----13- - $ - _ - ni,
fen er servIcesto be provided ere)
Name ' - . -
enter services tOlse proVid,
Name - $ _ _
Enter seryker to be provided here)
Name - - -is - -
Enter services to be proelded
_
Na - I $ - -'
( ter se to be proVided bete),
,
. .
TOW ge, /vapid' , ,,,,,,, ...,. . , :,. ..R .., _ I „__, , ... loo,obo $ 8,4 108,46a
C. Contractual
Justify contractual costs associated with the project. These contractual costs should tie back to the Budget Summary and the Budget Detail Worksheet. Your text will autonnatiraBy wrap to the next line, but if you need to create a line
break, press Alt +Enter
,rPvided here) (Enter services to be provided here)
(Enter services to be prOvicled here).
ame
_ ame
3 - I
$ II 4 Name
5 a
6 Name
- I $ 7
9
I -1 dame
Enter serVices-ta be,pnavided h
21 Name ftII
- LTotal Mil Contractual:I
ental Heal Service ractual
Name of Contractor
Local Cash
Contribution
COMPUTATION
(hours worked on
project X hourly rate) (SCA()) Award (SCAO)
OHSP Other Grant or
Award Byrne JAG Award Funding Source (J
(SCAO) fin budget summary)
TOTAL COST
_Is -Is -
Local In-Kind
Contributions
ame
nter services to beprOvided,here)
(Enter services to be provided here)
Is -Is - $
Enter serVices,to,be prOVidecl here)
(Enter services to be provided here)
Name
(Enter services to be provided here)
ame
Enter services to be provided here)
Nam J MI11111111161111111 $
(Enter services to be provided here)
........,
111 Name $ Is
Enter services to be provided here)
(Enter services to be provided her
D. Mental Health Services Contractual
Justify mental health services costs associated with the project. These supply and operating expenses should tie back to the Budget Summary and Budget
Detail Worksheet. Your text will automatically wrap to the next line, but if you need to create a line break, press Alt + Enter.
E. Supplle Ing
- Other Grant or
Funding Source (1 in
budget summary)
Item
COMPUTATION
(Cost Per Unit X
Number of Units)
MDCGP
Award
(SCAO)
Byrne JAG I OHSP Award
Award MAO) (SCAO)
$ - $ -
$ - $ -
$
$ - $ -
- $
$ - 1111111111M11111111111111 $ -
IIMIIIIIMIE $
Defense Attorney Fees
Supplies
Incentives
Drug Screenings
Transportation
eta Total.Su 0 13
Local Coif' Local In-Xlnd
Contributions Contributions TOTAL COST
$ 13,418 13,418
$
3,780 -
$ $
-
$
2,150
4,550
0,717
2,150
4,550
3,780
21,819 21,819
E. Supplies and Operating
Justify supplies and operating costs associated with the project. These supply and operating expenses should tie back to the Budget Summary and Budget Detail Worksheet. Your text will
automatically wrap to the next line, but if you need to create a line break, press Alt + Enter.
'eel On)
COMPUTATION
(Cost Per Unit X
Number of Units)
Type of Travel Expense Byrne JAG
Award (SCAO)
$
$
OHSP Award
(SCAO)
S .
MDCGP
Award
(SCAO)
Other Grant or
Funding Source (J In
budget summary)
TOTAL COST
F. Travel (mileage fOr OartiCipant purpotes and/Or MADCP
Local Cash I Local In-land
Contributions i Contributions
$ - $ - $
$ - $ - $
$ - $ - $
$ - $ - $
$ • $ - $
Total Supplies/Operating
F. Travel
Justify travel and MADCP Conference costs associated with the project. These costs should tie back to the Budget Summary and Budget Detail Worksheet.
Your text will automatically wrap to the next line, but If you need to create a line break, press Alt + Enter.
FISCAL NOTE (MISC. #12295)
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: CIRCUIT COURT -2013 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT)
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO),
Michigan Drug Court Grant Program (MDCGP), for the Adult Drug Court, in the amount of $30,000
for the period of October 1, 2012 through September 30, 2013.
2. The total program budget is for $218,429 which includes an award from SCAO of $30,000; PA 511
Community Corrections contributed funding of $100,000, General Fund support of $69,489 ($34,252
personnel support and $35,237 operating support) and a Restore Foundation donation of $18,940,
3. There are two (2) full-time eligible positions that are partially funded by the Adult Treatment Court
totaling $30,000. These positions are funded as follows:
- One (1) special revenue, full-time eligible Youth and Family Caseworker Supervisor (3010402-
09712). This position also supports the Juvenile Drug Court program and the remaining costs are
offset by the Child Care Fund.
- One (1) special revenue, full-time eligible Technical Assistant position (3010402-10677). This
position is also partially funded by the Urban Drug Court Initiative (UDC') Pilot Program and the
remaining cost is offset by the Juvenile Drug Court program funds (Child Care Fund).
4. The General Fund personnel support is estimated to be $34,252 for FY 2013. This amount is
derived by estimating Judges' time and Support staffs' time spent on the drug courts. Please note
the Judges salaries are reimbursed by the State. The General Fund personnel support is included in
the FY 2013 Adopted Budget.
5. Total operating costs for the Adult Drug Court Program are $154,177 of which, $100,000 is PA 511
Community Corrections contributed funding; $35,237 is General Fund budgeted operating support
and $18,940 is a Restore Foundation donation.
6. A budget amendment is recommended to the FY 2013 Adopted Budget as follows:
General Fund #10100 FY 2013 Amendment FY 2013
Circuit Court Judicial Administration Adopted Amended
Revenue
3010101-121200-650301 Donations $ 0 $18,940 $18,940
Total Revenue $___ O $18,940 $18,940
November 28, 2012
Expenditure
3010101-121200-788001-27140Trans Out to ATC Fund $ 0
Total Expenditure _O
Special Revenue Fund #27130
Project #GR0000000233 Activity A, Analysis Type GLB
Revenue
3010301-121200-695500-10100Trans In from GF-Cir Ct $ 0
3010301-121200-615571 Grants State $36,000
Total Revenue $36,000
$18,940 $18,940
$1_8,940 $18,940
$18,940 $18,940
(6,000) 30,000
$12,940 $48,940
$23,000
75
58
7,538
4,646
418
151
46
40
Expenditure
3010301-121200-702010
3010301-121200-722750
3010301-121200-722760
3010301-121200-722770
3010301-121200-722780
3010301-121200-722790
3010301-121200-722800
3010301-121200-722810
3010301-121200-722820
Salaries
Workers Compensation
Group Life
Retirement
Hospitalization
Social Security
Dental
Disability
Unemployment Insurance
($4,000) $19,000
61 136
(24) 34
(3,475) 4,063
754 5,400
424 842
68 219
109 155
1 41
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Potts absent.
3010301-121200-722850
3010301-121200-731416
3010301-121200-731997
3010301-121200-750245
3010301-121200-750280
Optical
Private Institutions-Res
Transport of Clients
incentives
Laboratory Supplies
Total Expenditure
28
0
0
0
0
$36.000
82 110
8,460 8,460
3,780 3,780
2,150 2,150
4,550 4,550
$12.940 $48,940
NAr9CE CO14M1TTEE
Resolution #12295 November 28, 2012
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
1 VE THIS RESOLUTION
DE urry COUNTY EXECUTIVE
ACTING PURSUANT TO WICL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
28, 2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 28' day of November, 2012.
e
Bill Bullard Jr., Oakland County