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HomeMy WebLinkAboutResolutions - 2012.12.13 - 20640MISCELLANEOUS RESOLUTION #12325 December 13, 2012 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2012 FOOD SAFETY EDUCATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Agriculture and Rural Development has awarded the Health Division Food Safety Education Grant Funds for the period of October 1, 2012 through December 31, 2012; and WHEREAS the 2012 Food Safety Education Grant award includes a total funding amount of $5,000.00 in grant revenue; and WHEREAS these funds are used to support the Department of Health and Human Services/Health Division and the Department of Information Technology to make minor enhancements to Oakland County's Electronic Inspection System, E-Health, to conform with the requirements of the revised Food Law (Act 92 of 2000, as amended) in the State of Michigan; and WHEREAS local health departments determined the method and process best suited for their individual circumstances to meet the revised State requirements; examples include a manual process through use of paper forms or use of an automated data system; and WHEREAS the Oakland County Health Division determined that enhancements to its existing automated data system was the most effective option to comply with the revised Food Law requirements; and WHEREAS the required enhancements had been anticipated and included in the Information Technology 2011 - 2012 Master Plan, and this project was completed by the Information Technology Department in the fourth quarter of Fiscal Year 2012; and WHEREAS the Michigan Department of Agriculture and Rural Development has offered $5,000 to Oakland County which provides partial reimbursement for the internal development costs already incurred; and WHEREAS acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the grant agreement has been submitted through the County Executive's Contract Review Process and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2012 Food Safety Education Grant from the Michigan Department of Agriculture and Rural Development in the amount of $5,000.00. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen 15) percent variance from the original award. BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the level of funding for this program. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE , GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Health Division GRANT NAME: 2012 Food Safety Training and Education FUNDING AGENCY: Michigan Department of Agriculture & Rural Development, Food & Dairy Division DEPARTMENT CONTACT PERSON: Rachel Shymkiw / 452-2151 STATUS: Grant Acceptance DATE: November 20, 2012 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing want review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. - Laurie Van Pelt (11/06/2012) Department of Human Resources: Approved. - Karen Jones (11/06/2012) Risk Management and Safety: Approved by Risk Management subject to the following modifications to: Section I. General Terms and Conditions, Item G. Liability Insurance: The Grantee shall provide and maintain such insurance or self-insurance for protection from claims that may arise out of or result from the Grantee's operations under this grant..-er-fer-anyene-whose acts they -Andrea Plotkowski (11/19/2012) Corporation Counsel: Approved. - Bradley G. Berm (11/19/2012) COMPLIANCE The grant agreement references a number of specific federal and/or state regulations. Below is a list of the specifically cited compliance related documents for this grant. Michigan Elliott-Larsen Civil Rights Act "Act 453 of 1976" http://www JecYislature.mi. goy/ u 3 lx eh *5z55z2uiwv45)1mileg.asox ?pa ge=getobj ect&obj ectn ame-m el-Act-453-of-1 9768z quervid---14718540 Michigan Persons with Disabilities Civil Rights Act - "Act 220 of 1976" http ://www. legi si attire mi ..gov/(uq31 x gel unrj 5z55z2uiwv45)/mi le g. aspx?page= getobj eet&obi octnam el-Act-220-a4 976&queryid=14718589 Michigan State Contracts with Certain Employers Prohibited "Act 278 of 1980" http://www.le gislatare.mi gov/(S (e a lraq v4un el gbvh10 s21355))/mileg,asnxIpage=getObj ect&obj ectName ----me1-Act-278-of-1980 ta43-1-E3 Michigan- Payroll and payments by electronic funds transfer; implementation - The Management and Budget Act - "P.A. 533 of 2004" httb'://www.legisiature.mi.. ovi 3Ixi eternri3z55i2u1W45 •-xage----Otebjta8zobjeaNarrte----2 003-SB-0850 Food Law of 2000 — "P.A. 92 of 2000" http://www.leszislatureAni.g o v/(S(cii49455xhe31145exi51w -viD/rn ileospepage----Get Obj ect&obj carmine =,me1-ac1-92-of-2000 Katie West From Sent: To: Cc: Subject: VanPelt, Laurie <vanpelt1@oakgov,com> Tuesday, November 06, 2012 1:22 PM 'West, Catherine', 'Davis, Patricia', 'Jones, Karen`; 'Secontine, Julie 'Shymkiw, Rachel', 'Forzley, Kathy; 'Drautz, Tony', 'Pisacreta, Antonio' RE: Grant Review. Health & Human Services/Health Division - 2012 Food Safety Training and Education - Grant Acceptance Approved. From: West, Catherine tmailto:westca@oakgov.corn } Sent; Tuesday, November 06, 2012 10:25 AM To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie Cc: Shymkiw, Rachel; Forzley, Kathy; Drautz, Tony; Pisacreta, Antonio Subject: Grant Review: Health &Human Services/Health Division - 2012 Food Safety Training and Education - Grant Acceptance Note: Per Misc. Resolution #99149 regarding unfunded mandates, IT is preparing an additional resolution which includes this grant. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services/Health Division 2012 Food Safety Training and Education Michigan Department of Agriculture & Rural Development, Food and Dairy Division Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 19, 2012 GRANT INFORMATION Date: November 6, 2012 Operating Department: Health & Human Services Department Contact: Rachel Shymkiw Contact Phone: 2-2151 Document Identification Number: 791N3200004 REVIEW STATUS: Acceptance — Resolution Required Funding Period: 10/01/2012 through 12/31/2012 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): Modify E-Health Katie West From: Jones, Karen <jonesk@oakgov.com > Sent: Tuesday, November 06, 2012 10:32 AM To: 'West, Catherine"; 'Davis, Patricia"; 'Secontine, Julie'; VanPeit, Laurie' Cc: 'Shyrnkiw, Rachel"; 'Porzley, Kathy"; "Drautz, Tony"; 'Fisacreta, Antonio' Subject RE: Grant Review: Health & Human Services/Health Division - 2012 Food Safety Training and Education - Grant Acceptance Approved. From: West, Catherine 1mailto:westca0oakgov.comi Sent: Tuesday, November 06, 2012 10:25 AM To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie Cc: Shymkiw, Rachel; Forzley, Kathy; Drautz, Tony; Pisacreta, Antonio Subject: Grant Review: Health & Human Services/Health Division - 2012 Food Safety Training and Education - Grant Acceptance Note: Per Misc. Resolution #99149 regarding unfunded mandates, LT is preparing an additional resolution which includes this grant. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services/Health Division 2012 Food Safety Training and Education Michigan Department of Agriculture & Rural Development, Food and Dairy Division Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 19, 2012 GRANT INFORMATION Date: November 6, 2012 Operating Department: Health & Human Services Department Contact: Rachel Shyrnkiw Contact Phone: 2-2151 Document Identification Number: 791N3200004 REVIEW STATUS: Acceptance — Resolution Required Funding Period: 10/01/2012 through 12/31/2012 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): Modify E-Health 1 Katie Wes Prom: Sent: To: Cc: Subject: Plotkowski, Andrea <plotkowskia@oakgov.com > Monday, November 19, 2012 6:02 PM 'West Catherine' Bradley Benn RE: Grant Review: Health & Human Services/Health Division - 2012 Food Safety Training and Education - Grant Acceptance, RM12-0278 (RM12-0216) Approved by Risk Management subject to the following modifications to: Section I. General Terms and Conditions, Item G. Liability Insurance: The Grantee shall provide and maintain such insurance or self-insurance for protection from claims that may arise out of or result from the Grantees operations under this grant.--or for anyone whose acts they aro legally Andrea Plotkowski From: West, Catherine [mailto:westcaPoakoov.com] Sent: Tuesday, November 06, 2012 10:25 AM To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie Cc: Shyrnkiw, Rachel; Forzley, Kathy; Drautz, Tony; Pisacreta, Antonio Subject: Grant Review: Health 84, Human Services/Health Division - 2012 Food Safety Training and Education - Grant Acceptance Note: Per Misc. Resolution #99149 regarding unfunded mandates, IT is preparing an additional resolution which includes this grant. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE— Health & Human Services/Health Division 2012 Food Safety Training and Education Michigan Department of Agriculture & Rural Development, Food and Dairy Division Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email Time Frame for Returned Comments: November 19, 2012 NFORMATION GRANT Date: November 6, 2012 Operating Department: Health & Human Services Department Contact: Rachel Shymkiw Contact Phone: 2-2151 1 Rachel Shymkiw To: Forzley (Mgr.), Kathy Subject: RE: GRANT REVIEW SIGN OFF: Health Division - 2012 Food Safety Training and Education - Grant Acceptance - (RM12-0278) - APPROVED WITH NO MODIFICATIONS From Plotkowski, Andrea [rnakoVotkowskia0)oakgov.com ] Sent: Wednesday, November 21, 2012 3:54 PM To: 'West, Catherine' Cc: forzlevk©oakcov.com ; Miller, George Subject: FW: GRANT REVIEW SIGN OFF: Health Division - 2012 Food Safety Training and Education - Grant Acceptance - (RM12-0278) - APPROVED WITH NO MODIFICATIONS Hi Katie, B.ELJA .ddific.mal inif...gmation received, this (want is Apic by Risk Management v.;;U-, Andrea Katie West From: Benni Bradley G <bennb@oakgov.com > Sent: Monday, November 19, 2012 9:07 AM To: 'Katie West' Cc: •Shymkiw, Racher; 'Miller, George' Subject: 42012-0719-01 2012 Food Safety Training and Education - Grant Acceptance (Michigan Department of Agriculture & Rural Development, rood & Dairy Division) Approved. Bradley G. Benn Assistant Corporation Counsel - Department of Corporation Counsel 1200 N. Telegraph Road Bldg 14 East Courthouse West Wing Extention, 3rd Floor Pontiac, MI 48341-0419 Phone: (248) 858-0558 Fax: (248) 858-1003 Email: bennb_Poakoov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT C ML MCATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney - client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately, if you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation, 1 FISCAL NOTE (MISC . #12325) December 13, 2012 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2012 FOOD SAFETY EDUCATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Health Division has been awarded $5,000 by the Michigan Department of Agriculture & Rural Development for the modification of existing electronic inspection systems to be in compliance with current food law requirements. 2. No County match is required with this grant; however, the required enhancements had been anticipated and included in the Information Technology 2011 - 2012 Master Plan. This project was completed by the Information Technology Department at a cost of $77,888.50 in the fourth quarter of Fiscal Year 2012. 3. This is the first year of this grant. 4. Funding period is October 1,2012 through December 31, 2012. 5. The grant funding will be used as partial reimbursement for the internal development costs already incurred to update Oakland County's E-Health electronic inspection program. 6. The Fiscal Year 2013 budget is amended as specified below: GENERAL FUND (10100) Revenues: 1060220-134000-615571 9010101-196030-665882 FY2013 Budget State Operating Grants $ 5,000 Non-Dept - Planned Use of Balance ( 5,000) Total Revenues FINANCE COMMITTEE (-7/ FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Ebt_. Resolution #12325 December 13, 2012 Moved by Crawford supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNT" EXECUTIVE ACTING PURSUANT TO N1CL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 13, 2012, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac. Michigan this l3 of December, 2012. Bill Bullard Jr., Oakland County