HomeMy WebLinkAboutResolutions - 2012.12.13 - 20670December 13, 2012
REPORT (MISC. #12336)
BY: Human Resources Committee. John Scott, Chairperson
RE, Clerk/Register of Deeds — Position Funding Changes and Creation of a New
Position
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced
Resolution on December 5. 2012 Reports with the recommendation the resolution be
adopted.
Chairperson, on behalf of the Human Resources Committee, move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack absent,
REPORT (MISC. #12336) December 13, 2012
BY: Finance CommitteR Thomas Middleton, Chairperson
IN RE: MR #1 a.33C. — CLERK/REGISTER OF DEEDS — POSITION FUNDING
CHANGES AND CREATION OF NEW POSITION
To: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution on
December 6, 2012, reports with the recommendation that the resolution, first BE IT
FURTHER RESOLVED, be amended to add language as follows.
BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible
Office Assistant II position be created in Elections/Administration (2010301)
effective January 1, 2013.
Chairperson, on behalf of the Finance Committee, I move acceptance of the
foregoing report.
-7 71 /97;1
!NANCE COMMITTEE
FINANCE COMMITTEE
Motion carried on a roll call vote with Potts and Long voting no.
Job Title
GIS/CAD Technician I
GIS/CAD Technician I
GIS/CAD Technician I
GIS/CAD Technician II
Micrographic Equipment Operator II
Micrographic Equipment Operator II
Position Number
2010401-00428
2010401-02870
2010401-09548
2010401-04653
2010601-01766
2010601-01369
LOA
GENERAL GOVERNMENT COMMI
MISCELLANEOUS RESOLUTION #12336 December 13, 2012
By: General Government Committee, Christine Long, Chairperson
IN RE: CLERIC/REGISTER OF DEEDS — POSITION FUNDING CHANGES AND CREATION OF NEW
POSITION
TO: OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS as required by Public Act 698 of 2002, the Register of Deeds Division allocates a portion of
fees collected for recording documents to the Automation Fund; and
WHEREAS this fund was created to support the increasing use of technology to record documents in the
Register of Deeds; and
WHEREAS the Clerk/Register of Deeds has identified positions that can now be funded by the
Automation Fund as a result of technology enhancements, resulting in a savings to the General Fund for salaries
and fringe benefits of approximately $447,079; and
WHEREAS it is proposed to change the funding of three (3) GIS/CAD Technician I positions (2010401-
00428, 02870, 09548), one (1) GIS/CAD Technician II position (2010401-04653) and two (2) Micrographic
Equipment Operator II positions (2010601-01766, 01369) from GF/GP to SR (Automation Fund); and
WHEREAS statutory responsibilities have resulted in tighter deadlines in the Elections Division causing
an increase in staff overtime, the use of staff from other Clerk/Register units and the use of emergency salaries
positions to complete assignments in the Elections Division; and
WHEREAS elections assistance to city, village and township clerks has increased; and
WHEREAS it is proposed to create one (1) GF/GP full-time eligible Office Assistant II position in
Elections/Administration (2010301); and
WHEREAS savings to the General Fund from the proposed funding changes of the six positions will
cover the cost of creating the position with additional savings remaining; and
WHEREAS in 1996 the County began an accelerated remonumentation program which advanced funding
from the General Fund to be repaid by annual appropriation in the State Remonumentation Grant; and
WHEREAS the Register of Deeds Automation Fund currently has sufficient funding to repay the General
Fund for these advances; and
WHEREAS repayment to the General Fund allows future grant dollars to be dedicated to
remonumentation efforts; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
transfer of funding from GF/GP to the Automation Fund (SR) for the following positions:
BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Office Assistant IF position be created
in Elections/Administration (2010301).
BE IT FURTHER RESOLVED that the Automation Fund repay the General Fund for advanced
Remonumentation funds.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE:
Motion carried on a roll call vote with Nash, Quarles and Gershenson, voting no.
GENERAL GOVERNMENT COMMITTEE:
Motion to directly refer the resolution to the Human Resources Committee and the Finance Committee carried on
a roll call vote with Naah and Gershenson voting no.
FISCAL NOTE ,(MISC , #123,36) December 13, 2012
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - POSITION FUNDING CHANGES AND CREATION OF
NEW POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Clerk/Register of Deeds has identified positions that could be funded by the
Automation Fund, 21160.
2. Proposed position funding changes are for three (3) GIS/CAD Technician positions
(2010401-00428, 02870, 09548), one (1) GIS/CAD Technician II position (2010401-
04563) and two (2) Micrographic Equipment Operator II positions (2010601-01766,
01369).
3. In addition, the Elections Director has proposed a creation of one (1) General Fund
full-time eligible Office Assistant II position.
4. The savings to the General Fund from the proposed reorganization will cover the cost
of creating the position for the Elections Division. For FY 2013, the savings to the
General Fund for Salaries and Fringe Benefits is $447,079.
5. In 1996, the County began an accelerated remonumentation program which
advanced funding from the General Fund to be repaid by annual appropriation in the
State Remonumentation Grant.
6. The Automation Fund currently has sufficient funding to repay the General Fund for
the advances. The repayment of $684,830.89 to the General Fund allows future
grant dollars to be dedicated to rernonumentation efforts.
7. The FY 2013, 2014 and 2015 budgets are amended as follows:
General Fund 10100
Revenue:
Fund Dept Program Account Account Name FY 2013 FY 2014 FY 2015
10100 9010101 196030 665882 Planned Use Fund Balance (447,079) (447,079) (447,079)
Total General Fund Revenue (447,079) (447,079) (447,079)
Expenditures:
10100 2010401
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
10100
2010401
2010401
2010401
2010401
2010401
2010401
2010401
2010401
2010401
2010601
2010601
2010601
2010601
2010601
2010601
2010601
2010601
2010601
2010601
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
172190
702010 Salaries
722750 Workers Compensation
722760 Group Life
722770 Retirement
722780 Hospitalization
722790 Social Security
722800 Dental
722810 Disability
722820 Unemployment Insurance
722850 Optical
702010 Salaries
722750 Workers Compensation
722760 Group Life
722770 Retirement
722780 Hospitalization
722790 Social Security
722800 Dental
722810 Disability
722820 Unemployment Insurance
722850 Optical
(204,257)
(449)
(633)
(72,516)
(56,737)
(15,626)
(3,953)
(2,962)
(756)
(305)
(76,262)
(167)
(236)
(28,827)
(36,646)
(5,834)
(2,721)
(1,106)
(282)
(214)
(204,257)
(449)
(633)
(72,516)
(56,737)
(15,626)
(3,953)
(2,962)
(756)
(305)
(76,262)
(167)
(236)
(28,827)
(36,646)
(5,834)
(2,721)
(1,106)
(282)
(214)
(204,257)
(449)
(633)
(72,516)
(56,737)
(15,626)
(3,953)
(2,962)
(756)
(305)
(76,262)
(167)
(236)
(28,827)
(36,646)
(5,834)
(2,721)
(1,106)
(282)
(214)
FINANCE COMMITTEE
Motion carried on a roll call vote with Woodward and Zack voting no.
10100 2010301 185010 702010 Salaries 29,482 29,482 29,482
10100 2010301 185010 722750 Workers Compensation 65 65 65
10100 2010301 185010 722760 Group Life 91 91 91
10100 2010301 185010 722770 Retirement 11,144 11,144 11,144
10100 2010301 185010 722780 Hospitalization 18,323 18,323 18,323
10100 2010301 185010 722790 Social Security 2,255 2,255 2,255
10100 2010301 185010 722800 Dental 1,377 1,377 1,377
10100 2010301 185010 722810 Disability 427 427 427
10100 2010301 185010 722820 Unemployment Insurance 109 109 109
10100 2010301 185010 722850 Optical 137 137 137
Total General Fund Expenditures (447,079) (447,079) (447,079)
Automation Fund 21160
Revenue:
21160 2010401 172220 665882 Planned Use of Fund Balance
Total Automation Fund Revenue
510,489 510,489 510,489
510489 510,489 510,489
Expenditures:
21160 2010401 172220 702010 Salaries 280,519 280,519 280,519
21160 2010401 172220 722750 Workers Compensation 616 616 616
21160 2010401 172220 722760 Group Life 869 869 869
21160 2010401 172220 722770 Retirement 101,343 101,343 101,343
21160 2010401 172220 722780 Hospitalization 93,383 93,383 93,383
21160 2010401 172220 722790 Social Security 21,460 21,460 21,460
21160 2010401 172220 722800 Dental 6,674 6,674 6,674
21160 2010401 172220 722810 Disability 4,068 4,068 4,068
21160 2010401 172220 722820 Unemployment Insurance 1,038 1,038 1,038
21160 2010401 172220 722850 Optical 519 519 519
Total Automation Fund Expenditures 510.489 510,489 510,489
Resolution #12336 December 13, 2012
Moved by Long supported by Gosselin the resolution (with fiscal note attached) be adopted.
Moved by Long supported by Gosselin the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Gosselin the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Dwyer, Gingell, Gosselin, Hoffman, Long, Matis, Middleton, Nuccio, Potts, River,
Runestad, Scott, Taub, Weipert, Bosnic, Crawford. (16)
NAYS: Gershenson, Hatchett, Jackson, McGillivray, Quarles, Woodward, Zack, Covey. (8)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
I—HEREBY APPROVE THIS ippc,:s(s.A.1110.
CHIEF DEPUTY COON-n.:.. nVE
ACTING PURSUANT TO MU. 459A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December
13, 2012, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13 th day of December, 2012.
Bill Bullard Jr., Oakland County