HomeMy WebLinkAboutResolutions - 2013.02.07 - 20693MISCELLANEOUS RESOLUTION 113012 January 23, 2013
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: FACILITIES MANAGEMENTIVEHICLE OPERATIONS AND RADIO SERVICES
BUILDING EXPANSIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the size of the County's fleet, the number of mechanics, and the level of parts
inventory has continually expanded over the years due to the additional road patrol contracts with
local communities the County has, yet Vehicle Operations has never expanded its floor space
allocation for maintaining, repairing, and retrofitting emergency and other vehicles; and
WHEREAS Radio Services has:
• been in its present location for three decades
• has never expanded its floor space allocation, despite nearly doubling its staff
and an exponential growth in supported equipment (i.e., expanding from several
hundred radios, eight towers, and one repeater site to currently over 6000 radios,
50 repeater sites, and thirty-six towers)
• more than half of its floor space dedicated for storage as opposed to vehicle
renovation
• a need to improve exhaust ventilation given the increased workload, requiring
some work to be performed out of doors.
• no women's lavatory; and
WHEREAS Vehicle Operations, Radio Services. and Facilities Management (FM) agree
that the current space allocations (22,271 sq. ft. for Vehicle Operations and 2,191 sq. ft. for Radio
Services) are insufficient to fully meet their operating objectives efficiently and effectively; and
WHEREAS FM has consulted with its Construction Management annual contactors to
estimate costs and project timelines for expanding the Central Garage by 2900 sq. ft. for Vehicle
Operations and 2900 sq. ft. for Radio Services as well as renovating the existing 2800 sq. ft.
occupied by Radio Services and adding fire suppression to the entire building; and
WHEREAS constructing both expansions simultaneously will result in scale economies;
and
WHEREAS the expansion costs are estimated to total $1,013,689 and the Construction
Manager under annual contract with the County, Frank Rewold and Son, Inc., will competitively
bid all subcontractor work; and
WHEREAS the expansions will take at least one year from approval by the Board to
complete; and
WHEREAS the funding for the project will come from the Motor Pool Fund and Radio
Communication Fund (non-911 operating surcharge fees for use of pre-existing towers
associated with the prior public safety radio system) on a per square footage basis or such other
basis is appropriate after the contract has been awarded
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves and authorizes expanding the Central Garage (16 East) by 2900 sq. ft.
for Vehicle Operations and 2900 sq. ft. for Radio Services as well as renovating the existing 2800
sq. ft. occupied by Radio Services and adding fire suppression to the entire building for
$1,013,689.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes Facilities Management to obtain all of the necessary approvals from the City of Pontiac
for the expansions.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the
foregoing resolution.
PLANNING & BUILDING COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
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Resolution #13012 January 23, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FINA-NcE COMMITTEE
FISCAL NOTE (MISC. #13012) February 7, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENTNEHICLE OPERATIONS AND RADIO SERVICES BUILDING
EXPANSIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board ; the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves and authorizes expansion of the Central Garage (Building 16
East) by 2,900 square feet for Vehicle Operations ; an additional 2 ;900 square feet for
Radio Services, as well as renovation of the existing 2,800 square feet occupied by
Radio Services and addition of fire suppression equipment to the entire building.
2. Facilities Management's contracted Construction Manager has estimated expansion
costs for this project will total approximately $1,01 1,AR9 and that the project will require at
least one year to complete.
3. The Construction Manager under annual contract with the County, Frank Rewold and
Son, Inc., will competitively bid all subcontractor work.
4. Funding of $630,067 is available from the Radio Communications Fund and funding of
$383,622 is available from the Motor Pool Fund for the project (based on the
proportionate share of construction work required for each area) for transfer to the Project
Work Order Fund as follows:
Radio Communications Fund #53600
Revenues:
1080310-115150-665882 Planned Use of Fund Balance
Total Revenues
Expenses:
1080310-115150-788001-40400Transfer Out
Total Expenses
Motor Pool Fund #66100
Revenues:
1030811-184010-665882 Planned Use of Fund Balance
Total Revenues
Expenses:
1038011-184010-788001-40400 Transfer Out
Total Expenses
Project Work Order Fund #40400 (Project ID 100000001768
Revenues:
1040101-148020-695500-53600 Transfers In Radio Comm. Fund
1040101-148020-695500-66100 Transfers In Motor Pool Fund
Total Revenues
Expenses:
1040101-14802n-7gR5nn Budgeted Equity Adjustment
Total Expenses
FY 2013
$ 630,067
$ 630,067
$ 630,067
$_630,067
$ 383,622
$ 383,622
$ 383,622
$_ 383,622
$ 630,067
383,622
$1,013,689
ct n1 con 10..)1,),UU
$1,013,689
$ -0-
FINANCE COMMITTEE VOTE:
Motion carried unanimously with Long and Quarles absent.
Resolution #13012 February 7, 2013
Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted.
AYES: Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
I HEREBY APPROVE THE FOREGOING RESOLUTION
c
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 7,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7th day of February, 2013.
?I-nu/ AC3z6e-io----
Lisa Brown, Oakland County