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Home My WebLink AboutResolutions - 2013.02.07 - 20695Miscellaneous Resolution #13019 • BY: Commissioner William Dwyer, District 14 iLleit 41 -0-0"fa404,0 8 RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION - CITY OF FARMINGTON HILLS - EXTENSION OF RIGHT TURN LANE ON MIDDLEBELT ROAD AT THE HILLEL DAY SCHOOL - PROJECT NO. 51661 To) • Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Farmington Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Farmington Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Farmington Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's 1/3 share of the FY 2013 Tr-Party Road Improvement funding for the extension of a right-turn lane on Middlebelt Road at the Hiliel Day School is $51,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington Hills and authorizes--t1e release of Tr-Party Road Improvement Program funds from the Oakland C6Unty Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for OaklandCounty, Oakland County Fiscal Services and the City of Farmington Hills. Chairperson, I move the adoption of the foregoig 44-16]6tion. Commissioner Commissioner District # Commissioner District # Commissioner District # Commissioner District # ComrAissionier District 4 26., Commissioner District # Commissioner District # Commissioner District # Commissioner District # Commissioner District # Commissioner District # Commissioner District # Commissioner District # Commissioner District # Commissioner Commissioner District # District # Dennis G. Kolar, RE Managing Director Gary Piotrowicz, RE., RT,O.E Deputy tvlanaging Director County Highway Engineer ACM:=TROA COAW/S5/0A, ROAD CORRIOSSIOR FOR OAKLAND COUNTY WE CARE," January 10, 2013 Ms. Pam Smith, Clerk City of Farmington Hills 31555 W. Eleven Mile Road Farmington Hills, MI 48336-1165 Re: POJECT NO. 51661, MIDDLEBELT ROAD AT THE HILLEL DAY SCHOOL Dear Ms. Smith: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, RE., Managing Director at the regularly scheduled Board meeting of Thursday, January 10, 2013, Board of Road Commissioners Ronald Fowkes Commissioner Gregory C. Jamien Commissioner Eric S. Wilson Commissioner Please contact Thomas a Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, \06iti Oii;J Patricia Z, Vierzbicki Deputy-Secretary /Clerk of the Board 31901 Lattser Road Beverly Hills, PM 48025 ism Enclosure 248-645-2000 FAX 243-645-0452 TDB 248-646-9923 www.rcocweb.org cc: Dennis Lockhart Tom Blust Tom Noechei Tim Soave 3 Quality Life through Good Roads "We Care" =7 4:0. olt 119 C a P1711 it5SACtite reo. AK-LAND COUNTY Inter—Departmental Memorandum ULillikiVi IV! NU ui viursi DATE: January 2, 2013 To: Thomas G. Blust, P.E. Director of Engineering FROM: Thomas G. Noechel 76 Programming Supervisor SUBJECT: PROJECT NO, 51661, MIDDLEBELT ROAD AT THE HILLEL DAY SCHOOL CITY OF FARMINGTON HILLS LOCAL COST PARTICIPATION AGREEMENT Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Farmington Hills for the extension of a right-turn lane on Middlebeit Road at the Piffle! Day School. The City of Farmington Hills has elected to use the Id-Party Program to fund the total project cost of $153,000. Our total share is $51,000 and is in the FY13 budget. The project is in the district of County Commissioner William Dwyer. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. ije Attachments Recommended for Board Approval Thomas G. Biust, RE. Director of Engineering oyic 4 COST PARTICIPATION AGREEMENT TtiON Middiebelt Road At the Hilief Day School City of Farmington Hills Board Project NO, 51661 2_0 ( This Agreement, made and entered into this 10-10&., day of AK-OA/NAL/ , by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the extension of a right-turn lane on IVIiddlebelt Road at the HiIle! Day School in the City of FanTrington Hills, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $153,000; and WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $153,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD arid the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 5 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and •11,1:th.or;zEp.s the ao,A,Ro to .0(4rforrn :. or :raflse! to he .nnrformeri nrld cnrnn)ete. the PROJECT along with all administration in reference thereto. 2. The PROJECT -Shall—include right of way, preliminary engineering, construction engineering, and total payments to the contractor. 3. The estimated total PROJECT cost of $153,000 shall be funded as follows: a. Tr-Party Program funding in the amount of $153,000. b. Any PROJECT costs above the Tri-Party Program funding of $153,000 will be funded first with any available Tr-Party Program Funds. If no Tr-Party Program Funds are available, any PROJECT costs above $153,000 will be funded 100% by the COMMUNITY. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $51,000 (being 100% of the COMMUNITY'S Tr-Party contribution).. 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $51,000 (being 100% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Middleboll Road - 2 - City of Farmington Hills Project No, 51561 11/7/2012 6 Its IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and ti.ntP .fir•Qt writinn Anvn BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate Its Managing Director CITY OF FARM INGTON HILLS Middlebelt Road - 3 - City of Farmington HiRs Project No, 51661 1117/2012 7 EXHIBIT A Middlebeit Road At the Nillel Day School City of Farmington Hills Board Project No. 51661 Extension of a right-turn lane on Middlebelt Road at the Hill& Day School. ESTIMATED PROJECT COST Right of Way $3,000 Preliminary Engineering $10,000 Construction Engineering $15,000 Contractor Payments $125,000 Total Estimated Project Cost $153,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY02/03 Tri-Party Program $415 $414 $415 $1,244 FY08 Tri-Party Program $50,585 $50,586 $50,585 $151,756 TOTAL SHARES $51,000 $51,000 $51,000 . $153,000 Middiebeit Road - 4 - City of Farmington Hills Project No. 51661 1117/2012 Resolution #13019 January 23, 2013 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. #13019) February 7, 2013 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION — CITY OF FARMINGTON HILLS — EXTENSION OF RIGHT TURN LAM: rwliDULLBLLT ROAD AT thE HiLLEL DRY SCHOOL - ir-q-zwEcT NO. 51661 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $51,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2013 and prior funding (account #383510) for project 51661. 3. This project is for the extension of a right-turn lane on Middlebelt Road at the Hillel Day School. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2013 budget be amended as follows: General Fund #10100 Revenue 9010101-196030-665882 Planned Use of Fund Balance Total Revenues Expenditures 9010101-153010-740135 Road Commission Tr-Party Total Expenditures FY 2013 $51,000 $51,000 $51,000 $51,000 .F-17CE COMMITTEE , 4 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long and Quarles absent. Resolution #13019 February 7, 2013 Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Apenda he arippted AYES: Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted. I HEREBY APPROVE TfirD,GO(NG RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 7, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 7 th day of February, 2013. Xirget/ Lisa Brown, Oakland County