HomeMy WebLinkAboutResolutions - 2013.03.06 - 20716MISCELLANEOUS RESOLUTION "3037 MARCH 6, 2013
BY: GENERAL GOVERNMENT COMMITTEE, CHRISTINE LONG, CHAIRPERSON
IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION —
MEMORANDUM OF UNDERSTANDING WITH THE MICHIGAN REGIONAL
CHAPTER OF THE AMERICAN RED CROSS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Homeland Security Division has taken several actions
to plan and prepare for an emergency; and
WHEREAS a vital part of the planning process is working with private and public
community partners; and
WHEREAS forming agreements prior to an emergency ensures timely and collaborative
response efforts; and
WHEREAS this Memorandum of Understanding (MOU) defines a working relationship
between the Southeastern Michigan Regional Chapter of the American Red Cross and the
County of Oakland, Health and Human Services/Homeland Security Division; and
WHEREAS the MOT] has been reviewed and approved by Oakland County Corporation
Council (#2012-1031).
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
approves the attached Memorandum of Understanding between the County of Oakland and the
Southeastern Michigan Regional Chapter of the American Red Cross.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners or
his designee is authorized to sign the Memorandum of Understanding on behalf of the County of
Oakland
Chairperson, on behalf of the General Government Committee, I move the adoption of
the foregoing resolution.
GENERAL VERNMENT COMMITTEE
L,
1 \1
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote.
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Memorandum of Understanding
Between
The Southeastern Michigan Regional Chapter of the
American Red Cross
and
County of Oakland
Memorandum of Understanding Between Local Emergency Management Agency and American Red Cross
I. Purpose
The purpose of this Memorandum of Understanding ("MOU") is to define a working relationship
between The Southeastern Michigan Region, American Red Cross (hereinafter "Red Cross") and
the County of Oakland, Homeland Security Division, its partner agencies and municipalities
under the county emergency management plan (hereinafter Oakland County Homeland Security),
in preparing for and responding to disasters. This MOU provides the broad framework for
cooperation and support between the Red Cross and Oakland County Homeland Security in
assisting individuals and families who have been impacted by disaster arid providing other
humanitarian services.
H. Parties
A. The county of Oakland, by and through the Oakland County, Michigan, Homeland
Security Division
Oakland County Homeland Security is the local emergency management agency in accordance
with Act 390 of 1976 as amended, the Michigan Emergency Management Act, by work
agreement with the Michigan State Police Emergency Management and Homeland Security
Division, and as described within the Oakland County Emergency Operations Plan (EOP).
B. American Red Cross
1. Services for people affected by disasters
Founded in 1881, the American Red Cross is the nation's premier emergency response
organization. As part of a worldwide movement that offers neutral and impartial humanitarian
care, the American Red Cross is the community-based organization that mobilizes people to aid
victims of disasters with the aim of preventing and relieving suffering. The Red Cross provides
disaster services without regard to race, color, national origin, religion, gender, age, disability,
sexual orientation, citizenship or veteran status. It follows the Fundamental Principles of the
international Red Cross and Red Crescent Movement. The Red Cross is closely integrated into
community response efforts, including the efforts of federal, state and local government and non-
government organizations. Our goal is to work with all partners to lead a well-integrated,
effective and efficient response to every disaster.
The Red Cross provides disaster services pursuant to its Bylaws and other internal policies and
procedures as well as its Congressional Charter (USC 36 §300101-300111). In the Charter,
Congress authorized the Red Cross "to carry out a system of national and international relief in
time of peace, and apply that system in mitigating the suffering caused by pestilence, famine,
fire, floods, and other great national calamities, and to devise and carry out measures for
preventing those calamities."
Following a disaster, whether natural or human-made, the Red Cross will provide some or all of
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Memorandum of Understanding Between Local Emergency Management Agency and American Red Cross
the following services:
Food, Shelter and Emergency Supplies
During a disaster, our first priority is to ensure that people have a safe place to stay, food, and
emergency supplies. Red Cross works with government and community partners to open shelters
where residents will find comfort with a hot meal, recovery information, and a place to rest. For
emergency workers and people returning to their homes, the Red Cross mobilizes emergency
response vehicles from which disaster workers distribute food, water, and essential clean-up
items that might not be immediately available in the community
Welfare Information
Disasters often disrupt regular communication channels and can separate families. Through the
Red Cross' nationwide network of chapters, family members may request welfare information
regarding their loved ones. The Red Cross "Safe and Well" Web site enables people within a
disaster area to let their families and friends outside of the affected region know that they are all
right. Clients register on Safe and Well at w-ww.redcross.org/safeanclwell . During large-scale
disasters, individuals without internet access can call 1-800-RED-CROSS to register.
Client Casework and Recovery Planning and Assistance
Red Cross provides individual client services through casework to people with disaster-related
needs, with particular attention to those who have experienced significant damage or loss of their
homes. This casework process helps the worker to assess the client's immediate needs, and
connect the client with items, which may include and referrals to local resources and/or financial
assistance to meet those needs. The caseworker also engages the client in a brief planning
process which can help identify action steps for the client to follow in the first few days or weeks
after a disaster. Red Cross caseworkers protect client confidentiality and work closely with other
organizations and groups to ensure clients have access to all available resources.
Disaster Health and Mental Health Services
After an emergency, injuries can ensue, essential prescription medicines lost, and the shock and
stress of sudden loss can overwhelm a person's normal coping skills. The Red Cross deploys
licensed health and mental health professionals who are trained and equipped to provide
assistance at the time of a disaster. Disaster health services professionals can provide emergency
first aid and medical assessment, triage and replacement of emergency medications with item
distribution, financial assistance or referrals to community partners. Disaster mental health
professionals provide mental health assessments, crisis intervention and a sympathetic car to
those in need.
2. Services related to the National Response Framework
The American Red Cross is a co-lead for the mass care component of Emergency Support
Function #6 of the National Response Framework. In this role, the Red Cross engages in a
variety of activities to support states in their planning, coordinating and executing of mass care
programs and strategies. The Red Cross also takes a leadership role in working with other non-
governmental organizations and private companies that provide services during a disaster.
3. Organization
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Memorandum of Understanding Between Local Emergency Management Agency and American Red Cross
The American Red Cross is a single corporation, chartered by the United States Congress to
provide humanitarian services. Its national headquarters, located in Washington, D.C., is
responsible for implementing policies and procedures that govern Red Cross activities and
provides administrative and technical oversight and guidance to the chartered units, which
include chapters and blood services regions. Each chapter has certain authority and
responsibility for carrying out Red Cross disaster preparedness and response activities, delivering
local Red Cross services, and meeting corporate obligations within the territorial jurisdiction
assigned to it. Each chapter is familiar with the hazards of the locality and surveys local
resources for personnel, equipment, supplies, transportation, emergency communications, and
facilities available for disaster relief. The chapter also formulates cooperative plans and
procedures with local government agencies and private organizations for relief activities should a
disaster occur.
Through its nationwide organization, the Red Cross coordinates its total resources for use in large
disasters. In order to provide these services, the Red Cross may call on the Federal, state or local
government for assistance when voluntary contributions are not sufficient to meet community needs.
III. Cooperative Actions
The Red Cross and the Oakland County, Michigan Homeland Security Division will coordinate
their respective disaster relief activities to maximize services to the community and avoid
duplication of efforts in the following ways:
1. Maintain close coordination, liaison, and support at all levels with conferences, meetings,
and other means of communication. Include a representative of the other party in
appropriate committees, planning groups and task forces formed to mitigate, prepare for,
respond to, and recover from disasters and other emergencies. Develop joint Standard
Operating Procedures for notification of disaster and emergency situations.
2. During disasters and emergencies, keep each other informed of the human needs created
by the events and the services they are providing. Share current data regarding disasters,
to include statistical information, historical information, emerging needs and trends,
damage assessments, among others, and disaster declarations, and service delivery.
3. During a disaster or emergency situation the Red Cross will, as appropriate at the request
of the Oakland County Homeland Security, provide liaison personnel to the Oakland
County Emergency Operations Center (EOC) and any corresponding municipalities under
the authority of the local emergency operations plan. The Oakland County Homeland
Security Division will provide work space and, whenever possible, other required
support, such as a computer, e-mail access and a designated phone line for the Red Cross
liaison personnel assigned to the EOC.
4. The Oakland County Homeland Security Division will support the Red Cross in the use
of the American Red Cross National Shelter System (NSS) and the Red Cross will
coordinate shelter information sharing and reporting with the Oakland County Homeland
Security.
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Memorandum of Understanding Between Local Emergency Management Agency and American Red Cross
5. The Red Cross in cooperation with Oakland County Homeland Security will identify
facilities for a shelter. The terms and conditions of such use will be set forth in a separate
agreement.
6. Work together to develop plans and secure resources to facilitate delivery of services to
people with disabilities and/or functional and access needs during a disaster.
7. Actively participate in reviewing and carrying out responsibilities outlined in the local
emergency operations plans.
8. During the time of disaster and readiness, keep the public informed of the parties'
cooperative efforts through the public information offices of the Red Cross and the
Oakland County EOC.
9. Advocate for programs and public policy/decisions, when appropriate, designed to
mitigate disaster damage and loss of life in Oakland County.
10. Encourage County/Counties residents to support the needs of hospital patients with blood
donations when appropriate.
11. Actively seek to determine other areas, projects, and services within the Red Cross and
the Oakland County, Michigan Homeland Security Division where cooperation and
support will be mutually beneficial with jointly defined goals and objectives.
12. Use or display the name, emblem, or trademarks of the American Red Cross or the
Oakland County Homeland Security Division only in the case of defined projects and
only with the prior express written consent of the other organization.
13. Make training, educational and other developmental opportunities available to the other
party's personnel and explore joint training and exercises. Encourage all staff and
volunteers to engage in training, exercises, and disaster response activities, as appropriate
14. Explore opportunities for collaboration to provide community, family, and citizen disaster
preparedness within Oakland County.
15. Allow the use of each other's facilities, as available and if agreed upon in writing, for the
purpose of preparedness training, meetings and response and recovery activities.
16. Widely distribute this MOU within the Red Cross' and Oakland County departments and
administrative offices and urge full cooperation.
Examples of additional Cooperative Actions (as applicable):
• Lead/Establish/Coordinate/Operate identified sites/facilities, in response to a disaster
in Oakland County.
Memorandum of Understanding Between Local Emergency Management Agency and American Red Cross
• The ARC will support the Oakland County Homeland Security in integrating the
efforts of the non-governmental organizations (NG0s) that provide mass care services
during response operations.
• The ARC will assist in Oakland County's response to emergencies and disasters with
responsibilities in support of Emergency Support Function (ESF) 6, 8, etc.
• The ARC will, as appropriate, at the request of the Oakland County Homeland
Security assist Oakland County Health Division, Oakland Livingston Human Service
Agency or other mass care lead agency in mass care planning and response
coordination with other non-governmental organizations (NG0s).
• Jointly develop Standard Operating Procedures (SOPs) that standardize recurring
tasks and responsibilities for each Emergency Support Function the ARC is identified
in the Oakland County, Michigan Emergency Operations Plan as a support agency.
• Jointly develop plans, protocols and procedures to maximize sharing and utilization
of nursing staff at ARC shelters and other Oakland County emergency relief sites.
VIII. Periodic Review
The parties will, on an annual basis, on or around the anniversary date of this MOU, jointly
evaluate their progress in implementing this MOU and revise and develop new plans or goals as
appropriate.
IX. Term and Termination.
This MOU is effective as of February 7, 2013 . It expires on February 7, 2018. Six months
prior to expiration, the parties will meet to review the progress and success of the cooperative
effort. In connection with such review, the parties may decide to extend this MOU for an
additional period not exceeding five years, and if so shall confirm this in a signed writing. This
MOU may be terminated by written notification from either party to the other at any time and for
any reason or for no reason.
X. Miscellaneous
This MOU does not create a partnership or a joint venture and does not create any financial
commitments from one party to the other. Neither party has the authority to bind the other to any
obligation. It is not intended that this MOU be enforceable as a matter of law in any court or
dispute resolution forum. The sole remedy for non-performance under this 1\40U shall be
termination, with no damages or penalty.
Signature page follows.
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Memorandum of Understanding Between Local Emergency Management Agency and American Red Cross
County of Oakland The American Red Cross Southeastern
Michigan Regional Chapter
By: By:
(Signature)
Name: Michael J. Gingen Name:
Title: Chairman of the Board of Title:
Commissioners
(Signature)
Date Date:
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March 6, 2013
attached) on the Consent
Resolution #13037
Moved by Bosnic supported by Quarles the resolutions (with fiscal notes
Agenda be adopted (with accompanying reports being accepted).
Long, Matis, McGillivray, AYES: Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Jackson,
Middleton, Quarles, Scott, Spisz, Weipert, Woodward, Zack. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes
Agenda were adopted (with accompanying reports being accepted).
attached) on the Consent
HEREBY AP'11r.
CHIEF DE'i;
THIS RESOLUTION
:;OUNTY EXECUTIVE
ACTING PU 'HSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that
accurate copy of a resolution adopted by the Oakland County Board
with the original record thereof now remaining in my office.
the foregoing resolution is a true and
of Commissioners on March 6,2013,
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of March, 2013.
Xtlefj
Lisa Brown, Oakland County