HomeMy WebLinkAboutResolutions - 2013.04.17 - 20778MISCELLANEOUS RESOLUTION #13082 April 17, 2013
BY: GENERAL GOVERNMENT COMMITTEE, Christine Long, Chairperson
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION —
PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2011 FUNDING
AMENDMENT
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan awarded Oakland County grant funding for the
period of October 1, 2010 through September 30, 2011 the purpose of which is to
encourage the development and comprehensive disaster preparedness and assistance
plans, programs, capabilities, and organizations by the states and local governments;
and
WHEREAS the grant represents a reimbursement for a portion of salaries and is
a pass-through of Federal funds for which no County match is required; and
WHEREAS an application was submitted and Oakland County was notified that
they were eligible to receive $51,656 for the development and maintenance of an
emergency management program, the subsequent grant agreement for this amount
was approved per Miscellaneous Resolution #11234; and
WHEREAS Oakland County has since been notified that it has received an
additional $17,457, which exceeds 15% of the original award for a total of $69,113 and,
therefore, requires a resolution of acceptance.
WHEREAS this Supplemental Funding Agreement has been submitted through
the Board of Commissioners' Grants Procedure and the County Executive's Contract
Review Process and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes acceptance of FY 2011 Emergency Management
Preparedness Grant supplemental funding from the State of Michigan in the amount of
$17,457.
BE IT FURTHER RESOLVED that acceptance of this additional funding does
not obligate the County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
directs its Chairperson or designee to execute the grant funding amendment on behalf
of the County of Oakland.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
- I
1"\e„--
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Gershenson, Hatchett and Quarles absent.
GRANT REVIEW SIGN OFF — Homeland Security Division
GRANT NAME: FY 2011 Emergency Management Performance Grant (EMPG)
FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland
Security Division
DEPARTMENT CONTACT PERSON: Ted Quisenberry 248 452-9578
STATUS: Amendment #1 to current contract over 15%
DATE: March. 27, 2013
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. - Laurie Van. Pelt (3/25/2013)
Department of Human Resources:
Approved. - Karen Jones (3/25/2013)
Risk Management and Safety:
Approved by Risk Management. - Julie Secontine (3/26/2013)
Corporation Counsel:
I have no issues with the above-referenced grant agreement amendment, but one question. Why
was the amendment to the grant agreement signed by Brooks? I thought grant agreement
amendments over 15% had to be signed by the BOC Chairperson. I did not know if the policy
was changed. Could you please let me know. — Jody S. Hall (3/26/2013)
Katie West
From:
Sent:
To:
Cc:
Subject:
VanPelt, Laurie <vanpeltlOoakgov.com ›
Monday, March 25, 2013 1:38 PM
'West, Catherine'; 'Davis, Patricia'; 'Jones, Karen'; 'Secoritine, Julie '
'Stoddard, Sara'; 'Quisenberry, Theodore H.'; 'Pisacreta, Antonio'
' RE: GRANT REVIEW: Health & Human Services, Homeland Security - FY 2011 -
Emergency Management Performance Grant (EMPG) - Grant Amendment
Approved.
From: West, Catherine [mailto:westca(&oakoov.coml
Sent: Monday, March 25, 2013 9:54 AM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie
Cc: Stoddard, Sara; Quisenberry, Theodore H.; Pisacreta, Antonio
Subject: GRANT REVIEW: Health & Human Services, Homeland Security - FY 2011 - Emergency Management
Performance Grant (EMPG) - Grant Amendment
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones—Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security
FY 2011 — Emergency Management Performance Grant (EMPG) Grant Agreement
Michigan Department of State Police, Emergency Management and Homeland Security Division
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to
all) of this email.
Time Frame for Returned Comments: April 1, 2013
GRANT INFORMATION
Date: March 21, 2013
Operating Department: Homeland Security
Department Contact: Ted Quisenberry
Contact Phone: 248-452-9578
Document Identification Number: EMQ-2011-EP-00044-S01
REVIEW STATUS: Amendment to Current Contract over 15%
Funding Period: October 1, 2010 to September 30, 2011
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): None
MWDBE Requirements: Yes Federal Pass-through; compliance with common rule and OMB circular A-102
Funding Continuation/New: Continuation
1
Katie West
From:
Sent
To:
Cc:
Subject
Jones, Karen <jonesk@oakgov.corn>
Monday, March 25, 2013 2:52 PM
'West, Catherine': 'Davis, Patricia'; 'Secontine, Julie '; 'VanPelt, Laurie'
.• 'Stoddard, Sara': 'Quisenberry, Theodore H.`; 'Pisacreta, Antonio'
RE: GRANT REVIEW: Health & Human Services, Homeland Security - FY 2011 -
Emergency Management Performance Grant (EMPG) - Grant Amendment
Approved,
From: West, Catherine [mailto:westca@oakgov.corn]
Sent: Monday, March 25, 2013 9:54 AM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie
Cc: Stoddard, Sara; Quisenberry, Theodore H.; Pisacreta, Antonio
Subject: GRANT REVIEW: Health & Human Services, Homeland Security - FY 2011 - Emergency Management
Performance Grant (EMPG) - Grant Amendment
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security
FY 2011 — Emergency Management Performance Grant (EMPG) Grant Agreement
Michigan Department of State Police, Emergency Management and Homeland Security Division
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to
all) of this email.
Time Frame for Returned Comments: April 1, 2013
GRANT INFORMATION
Date: March 21, 2013
Operating Department: Homeland Security
Department Contact: Ted Quisenberry
Contact Phone: 248-452-9578
Document Identification Number: EMQ-2011-EP-00044-SG1
REVIEW STATUS: Amendment to Current Contract over 15%
Funding Period: October 1, 2010 to September 30, 2011
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): None
MWDBE Requirements: Yes — Federal Pass-through; compliance with common rule and OMB circular A-102
Funding Continuation/New: Continuation
Katie West
From:
Sent:
To:
Cc:
Subject
Secontine, Julie <secontinej@oakgov.com >
Tuesday, March 26, 2013 9:32 AM
'West, Catherine'
'Quisenberry, Theodore 1-1.'; 'Stoddard, Sara'
RE: GRANT REVIEW: Health & Human Services, Homeland Security - FY 2011 -
Emergency Management Peiformance Grant (EMPG) - Grant Amendment
Approved by Risk Management.
From West, Catherine rmaitto:westcaoakoov.com -1
Sent: Monday, March 25, 2013 9:54 AM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPett, Laurie
Cc: Stoddard, Sara; Quisenberry, Theodore H.; Pisacreta, Antonio
Subject: GRANT REVIEW: Health & Human Services, Homeland Security - FY 2011 - Emergency Management
Performance Grant (EMPG) - Grant Amendment
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine —Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security
FY 2011 — Emergency Management Performance Grant (EMPG) Grant Agreement
Michigan Department of State Police, Emergency Management and Homeland Security Division
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to
all) of this email.
Time Frame for Returned Comments: April 1,2013
GRANT INFORMATION
Date: March 21, 2013
Operating Department: Homeland Security
Department Contact: Ted Quisenberry
Contact Phone: 748-452-9578
Document Identification Number: EMQ-2011-EP-00044-S01
REVIEW STATUS: Amendment to Current Contract over 15%
Funding Period: October 1, 2010 to September 30, 2011
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): None
MWDBE Requirements: Yes — Federal Pass-through; compliance with common rule and OMB circular A-102
Funding Continuation/New: Continuation
1
Katie West
From:
Sent
To:
Subject:
Flag Status:
Good Morning All:
Hall, Jody <halljs@oakgov.com >
Tuesday, March 26, 2013 10:31 AM
West, Catherine; 'Jones, Karen'; 'Secontine, Julie '; 'VanPelt, Laurie'; 'Stoddard, Sara';
'Quisenberry, Theodore H.'; Pisacreta, Antonio
FY 2011--Emergency Management Performance Grant (EMPG) - Grant Agreement
Amendment
Flagged
I have no issues with the above-referenced grant agreement amendment, but one question. Why was the amendment
to the grant agreement signed by Brooks? I thought grant agreement amendments over 15% had to be signed by
the BOC Chairperson. I did not know if the policy was changed. Could you please let me know.
Thank you,
Jody()
Jody Si-tall, Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-0555
Fax Number: (248) 858-1003
E-mail: halliseoakgov.corn
PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and Is protected by the attorney-
client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not
authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination, reproduction or unauthorized
review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited.
If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the
Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
1
STATE OF MICHIGAN
RICK SNYDER
DEPARTMENT OF STATE POLICE
COL. KRISTE KIBBEY ETUE
GOVERNOR
LANSING DIRECTOR
March 12, 2013
Mr. Theodore Quisenberry, Administrator
Oakland County Homeland Security
1200 N. Telegraph Road
Pontiac, MI 48341
Re: Fiscal Year 2011 Emergency Management Preparedness Grant (EMPG)
Grant Number: EMW-2011-EP-00044-S01
Dear Mr. Quisenberry:
This letter is being sent to inform you that the Michigan State Police, Emergency Management and
Homeland Security Division (MSP/EMHSD) has identified available funds for supplemental distribution to
local programs under the Fiscal Year 2011 Emergency Management Preparedness, Grant (EMPG)
program. The identified available funds are the result of procurement issues, and unfilled positions within
MSP/EMHSD during the performance period of the FY 2011 grant.
The initial funding allocation for this grant was based on 36.823212% of the estimated 'oudget submitted
by each local program for the salary, overtime and associated fringe benefits for one program manager.
In Fiscal Year 2011, the EMPG program had a 50% cost match requirement (cash or in-kind) as
authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288),
as amended, 42 USC 5121-5207. Specifically, Title VI, sections 611(j) and 614. Unless otherwise
authorized by law, federal funds cannot be matched with other federal funds.
Based on the total amount identified as available for distribution, the percentage used for calculating this
one-time supplemental funding allocation is 49.269207o. Future allocations will not be based on this
percentage. To ensure the local match requirement of 50% is met, the amended percentage of
49.26920% has been applied to the total amount of allowable costs submitted for reimbursement under
the FY 2011 EMPG grant. The amount that your local program will receive is the difference between the
total amount of actual reimbursements using the initial percentage (36.823212%) and what the total
amount of reimbursements °Atould aVe been using the revised percentage (49.26920°A). A table
detailing this calculation follows.
FY 2011 EMPG Program Manager Costs Submitted: $ 140,277.00
Funding Allocation at 36.823212%: $ 51,656.00
Reviserl Funding AlIncntinn At. 49.9R990 °,6: $ R9,11.3R
Total Allowable Costs Submitted for Reimbursement
—FY 2011 EMPG $ 141,024.11
Actual Reimbursements:
(36.823212% up to maximum allocation) $ 51,656.00
Revised Reimbursement Amount:
(based on 49.26920% up to maximum allocation) $ 69,113.00
Supplemental Amount Due to Local: 17,457.00
All conditions detailed within the existing grant agreement for the Fiscal Year 2011 EMPG grant program
will apply to this supplemental payment.
EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION • 4000 COLLINS ROAD • LANSING, MICHIGAN 48910
www.michigan.govirnsp • (517) 336-6198
"4 PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY'
7--- If you have any questions, please do not hesitate to contact Ms. Penny Burger, Financial Section
Manager, at 517-333-5046 or by e-mail at burqemichigan.gov .
The individual or officer signing this letter certifies by his or her signature that he or she is authorized to
sign this grant agreement on behalf of the jurisdiction he or she represents
Signature
Chris A. Kelenske. Captain
Oakland County Homeland Security
Page 2
March 12, 2013
In order to receive this supplemental payment, please sign as indicated below and return one copy as
follows:
Michigan State Police, Emergency Management and Homeland Security Division
Ms. Jodie Frese
Financial Section
4000 Collins Road
Lansing, Michigan 48910
For the Chief Elected Official:
For the Local Emergency Program Manager:
Theodore H. Qui senherry
Printed Name
Oakland County Executive
Title
Date
Manager, Oakland County Hnmpl and Security
Title
s- .
Date
For the Subgrantor (Michigan State Police, Emergency Management and Homeland Security
Division)
Printed Name
"
Signature
Michael 3. Gingell
Printed Name
Deputy State Director of Emergency
Management and Homeland Security
Title
3/12/13
Date
O.C. BOC Chair
Title
Signature Date
"A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY"
FISCAL NOTE (MISC. #I3082) April 17, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION — PERFORMANCE GRANT
AGREEMENT FOR FISCAL YEAR 2011 FUNDING AMENDMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County was awarded grant funding by the State of Michigan for the development
and maintenance of an emergency management program capable of protecting life, property
and vital infrastructure in times of disaster or emergency.
2. The grant award of $51,656 was received and approved by the Oakland County Board of
Commissioners per Miscellaneous Resolution #11234 for the grant period of October 1, 2010
through September 30, 2011.
3, Oakland County has now received supplemental funding in the amount of $17,457, which is
more than a 15% increase over the original award ($51,656), for a total of $69,113.
4. The supplemental funds are a result of procurement issues and unfilled positions within the
Michigan State Police, Emergency Management and Homeland Security Division during the
performance period of the FY 2011 grant.
5. Revenues and expenses for this grant are included in the FY 2013 Budget. No budget
amendment is required.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Quarles absent.
Resolution #13082 April 17, 2013
Moved by Dwyer supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 17, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17 th day of April, 2013.
X-Pfief-/
Lisa Brown, Oakland County