HomeMy WebLinkAboutResolutions - 2013.05.09 - 20791Chairoerson,„4/5 the adoption of he foregoing Resolution.
Bill Dwyer, District 14 strict 13 Marcia— en enson,
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Miscellaneous Resolution # 13089
BY: Commissioners Bill Dwyer, District 14 and Marcia Gershenson, District 13
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CITY OF FARMINGTON HILLS - PRELIMINARY ENGINEERING FOR
ORCHARD LAKE ROAD CAPACITY IMPROVEMENT - PROJECT NO. 50641
TO: Oakland County Board. of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tri-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution.
#10045, provides that any Oakland County appropriation in support of the Tr-Party
Road Improvement Program shall be distributed only after completion of all of the
following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identAtied a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 snare of the project from the Ceneral Fund Designated Fund Balance for
On-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS tot City of Yarminpton Hills, along with the RCOC has deroIfrcd a project
and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the City of Farmington Hills and said appropriation has been transferred to a
O roject account; and
WHEREAS the Oily of Farmington Hills has demonstrated that it has authorized its
1/3 share of the funding for the project and has executed a contract for payment
with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the Fiscal Year 2013 authorized
amount of Tri-Party Road improvement funding for Project No. 50641 in the City of
Farmington Hills is $49,867.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Farmington Hills and authorizes the
release of In-Party Road Improvement Program funds from the Oakland County
Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 13% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional Project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland. County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and. the City of Farmington Hills.
Deputy-Secretary /Clerk of the Board
Enclosure
Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
CFNIEV
for °Anima COUNTY,
o TBANSPORTATION EXCELLENCE
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
March 28, 2013
Eric S. Wilson
Commissioner
Ms. Pam Smith, Clerk
City of Farmington Hills
31555 W. Eleven Mile Road
Farmington Hills, M148336-1165
Re: Project No. 50641, Orchard Lake Road
13 Mile Road to 14 Mile Road
Dear Ms. Smith:
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E, P.T.O.E.
Deputy Managing Director
County Highway Engineer
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently Signed by Dennis G. -Kolar,
RE;11/tanaglfig Director at the regularly scheduled Board meeting of
Thursday, March 28, 2013.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
Patricia Z. Wierzbicki
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI 48025
248-645-2000
FAX
248-645-1349
www.rcocweb.org
#2-( /3
Thomas G. Blust, RE.
Director of Engineering
Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 21, 2013
TO: Thomas G. Blust, RE.
Director of Engineering
FROM: Thomas 0, Noechel
Programming Supervisor
SUBJECT: PROJECT NO. 50641, ORCHARD LAKE ROAD
13 MILE ROAD TO 14 MILE ROAD
LOCAL COST PARTICIPATION AGREEMENT
CITY OF FARMINGTON HILLS
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Farmington Hills for the preliminary engineering
phase for the future capacity improvement on Orchard Lake Road from 13 Mile Road to
14 Mile Road.
The estimated total cost of the design is $824,000 and will be partially funded with
Federal Surface Transportation Program Funds estimated in the amount of $674,400.
The City of Farmington Hills has elected to use the Tri-Party Program to fund the
remaining balance of $149,600. Our total share is estimated to be $49,867 and is in the
FYI 3 budget.
The project is in the district of County Cerrimissiorters Marcia Gershenson and William
Dwyer, The agreement is in our standard approved format, and I recommend Board
approval and authorize the Managing Director to execute the agreement on behalf of
the Board,
/je
Attachments
Recommended for Board Approval
(7
L/(50iu)r
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Orchard Lake Road
13 Mile Road to 14 Mile Road
City of Farmington Hills
Board Project No. 50641
This Agreement, made and entered into this 2X-1-AA day of Ntkil-R4- , 2013,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Farmington Hills, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the preliminary
engineering phase for the future capacity improvement on Orchard Lake Road from 13 Mile
Road to 14 Mile Road, described in Exhibit "A", attached hereto and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY,
which improvements are hereinafter referred to as the DESIGN; and
WHEREAS, the estimated total cost of the DESIGN is $824,000; and
infl-JC17:117 A 11n 11-ma I fe v., •-n r. v v ILLru_,, LO,JIVIIVILJNI I has entered into a contract with MDOT IJC4i 1.101 1U11%.11111U
of the DESIGN with federal program dollars under the Surface Transportation Program in the
amount of $674,400; and
WHEREAS, the COMMUNITY, as the requesting party therein, will be the party
financially responsible to MOOT to bear all costs of the DESIGN in excess of federal funds,
hereinafter referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tr-Party Program funding in the amount of $149,600, which amount
shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland
County Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the DESIGN and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY shall forthwith undertake and complete the DESIGN, as above
described, under Road Commission for Oakland County permit; and shall perform
or cause to be performed all preliminary engineering services and administration in
reference thereto.
2. The actual total cost of the DESIGN includes total payments to the contractor.
3. The estimated total LOCAL MATCH of $149,600 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $149,600.
b. Any PROJECT costs above the Tr-Party Program funding of $149,600 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party
Program Funds are available, any PROJECT costs above $149,600 will be
shared equally by the BOARD and the COMMUNITY.
4. Upon execution of this agreement, the COMMUNITY shall submit two invoices to
the BOARD:
a. The first invoice shall be payable by the BOARD in the amount of $49,867
(being 100% of the BOARD's Tr-Party contribution).
b. The second invoice shall be payable by the COUNTY in the amount of
$49,867 (being 100% of the COUNTY'S Tr-Party contribution).
C. The invoices shall be sent to:
Ms. Julie Enders, Engineering Aide
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
IKI i trrto c. n_tr- r-i-Nr- LE_ - - /IV VVI I rlio‘a vvric.r‘c....tr, pau.,b 11Clell) ILUVe CXeUULUCI this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
BY Dern/n/14 A/6g
Its
Managing Director
CITY OF FARMINGTON HILLS
By
Its
By
Its
EXHIBIT A
TRI-PARTY PROGRAM
Orchard Lake Road
13 Mile Road to 14 Mile Road
City of Farmington Hills
Board Project No. 50641
The performance of preliminary engineering which may include, but is not limited to a field survey
of the project, the development of a preliminary plan showing the proposed roadway design and
pavement cross section, the identity of potential issues affecting the proposed paving, the
preparation of a set of plans showing the existing conditions including property lines and rights of
way, obtaining utility information and mapping it on the plans, the preparation of final plans and
opinions of probable cost, obtaining soil borings in the project area, the preparation of
specifications and bid documents and other related work necessary to develop the complete
design.
ESTIMATED PROJECT COST
Preliminary Engineering
Less Federal Funds
LOCAL MATCH
$824,000
($674,400)
$149,600
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2008 Tr-Party Program
FY2011 Tr-Party Program
$11,850 $11,850 $11,851 $35,551
$38,016 $38,017 $38,016 $114,049
TOTAL SHARES $49,866 $49,867 $49,867 $149,600
Resolution #13089 April 17, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13089) May 9, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CITY OF FARMINGTON HILLS — PRELIMINARY ENGINEERING FOR
ORCHARD LAKE ROAD CAPACITY IMPROVEMENT - PROJECT NO. 50641
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $49,867 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 50641.
3. This project is for the preliminary engineering phase for the future capacity improvement on
Orchard Lake Road from 13 Mile Road to 14 Mile Road.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6, The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
901 0101-1 96030-665882 Planned Use of Fund Balance
Total Revenues
FY 2013
$49,867
549,867
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
$49,867
$49,867
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
Resolution #13089 May 9, 201 3
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted and appointments being
confirmed).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted and appointments being
confirmed).
I HEREBY APPROVE THE FOREGOING RESOIATION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 9, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of May, 2013.
Lisa Brown, Oakland County