HomeMy WebLinkAboutResolutions - 2013.05.22 - 20809MISCELLANEOUS RESOLUTION #13121 May 22, 2013 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS —
INFORMATION TECHNOLOGY UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT
PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the 2011 Capital Improvement Program (CIP), Building Projects Section,
ITEM 3, allocated funding for an Information Technology uninterruptible power supply (UPS)
replacement project; and
WHEREAS the ongoing operation of the main computer room at Information Technology
is mission critical; and
WHEREAS the main computer room's equipment is protected from electrical power
irregularities and outages by a UPS system; and
WHEREAS the UPS system is 21 years old and has exceeded its expected service life;
and
WHEREAS replacement parts are no longer readily available for the UPS when
maintenance is required; and
WHEREAS the Planning & Building Committee approved Facilities Management's
request to issue an RFP; and
WHEREAS three bids were received on February 26, 2013, and reviewed by Berbiglia
Associates, Inc., FM&O, and Purchasing (see attached table); and
WHEREAS the total project cost of $406,550 includes the lowest responsible bid from
Doublejack Electric Company of Royal Oak for $353,700; and
WHEREAS to enhance the performance and reliability of the UPS, Facilities
Management and Information Technology are accepting a bid alternate to upgrade capacity from
160kVA to 200kVA for $13,500; a bid alternate to upgrade the extended warranty for 100% of
preventative maintenance and repairs to three-years for $27,350; a contingency of $37,000; and
a bid alternate that would eliminate an automatic transfer switch, thereby reducing the total
project cost by $25,000; and
WHEREAS funding for the project in the amount of $406,550 is available for transfer from
the FY 2013 Capital Improvement Program/Building Fund to the Project Work Order Fund.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the
transfer of funding for the Information Technology uninterruptible power supply (UPS)
replacement project (#100000001793) in the amount of $406,550 from the Capital Improvement
Program/Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) as
detailed below:
Building Improvement Fund #40100
1040101-148020-788001-40400Transfer Out
Project Work Order Fund #40400
1040101-148020-695500-40100Transfer In
($406,550)
$406,550
$-0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
NC E QQA4fV1ITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Doublejack Ranck Moote Base Bid Amount $353,700.00 $449,111.00 $373,000.00 MANDATORY ALTERNATES Alternate No. 1 — upgrade from 160kVA to 200kVA $13,500.00 $17,534.00 $13,896.00 Alternate No. 3 — extended three-year warranty $27,350.00 $28,963.00 $28 031 00 Alternate No. 6 — eliminate auto. transfer switch ($25,000.00) ($23,750.00) ($23,750.00) PROJECT SCHEDULE (WEEKS) Shop drawings will be submitted: 3 3 2 Project will be substantially complete: 12 16 16-18
Resolution #13121 May 22, 2013
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
IEREBY APPROVE 11-11_ RESOLUTION
DEPUTY COUNTY EXECUTIVE
0 PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
Lisa Brown, Oakland County