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Home My WebLink AboutResolutions - 2013.05.22 - 20825REPORT (MISC. #13110) May 22, 2013 BY: Human Resources Committee, John Scott, Chairperson IN RE: MR #13110 SHERIFF'S OFFICE — CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above reNrenced resolution on May 15, 2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I piove the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE Motion carried unanimously on a roll call vote with Hoffman absent. MISCELLANEOUS RESOLUTION #13110 May 9, 2013 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: Sheriffs Office-Contract Amendment #2 for Law Enforcement Services in the City of Pontiac-2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the City of Pontiac has contracted with the Oakland County Sheriffs Office to provide law enforcement services for the City (M.R. #12314); and WHEREAS this contract has been amended by M.R. #13051; and WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Emergency Financial Manager for the City of Pontiac; and WHEREAS the City of Pontiac through its Emergency Financial Manager has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would add one (1) Deputy II (no fill) bring the total of Deputy II's (no fill) to fifty five (55) and the total number of FTE contracts to seventy-six (76); and WHEREAS the Sheriff has agreed to add one (1) Deputy II (no fill) for the City of Pontiac under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac to add one (1) Deputy II (no fill) for the period June 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Amendment on behalf of the County of Oakland. BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position be created in the Patrol Services Division/Pontiac Unit (4030629) of the Sheriff's Office for the period June 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) marked vehicle with MDC, video camera, mobile and prep radio be added to the county fleet. BE IT FURTHER RESOLVED that this amendment will take efuff Chairperson, on behalf of the Public Services Committe, resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Bosnic absent. June 1,2013. ove the adoption of the foregoing SCHEDULE A SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY Rank(s) of SHERIFF'S DEPUTIES Number(s) of Sheriffs Deputies Contracted Bi-Weekly Charge to Municipality in 2013 Annual Costs 2013 Bi-Weekly Charge to Municipality in 2014 Annual Costs 2014 Bi-Weekly Charge to Municipality in 2015 Annual Costs 2015 Captain I $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067 Lieutenant 2 $6,354.94 $330,456 $6,461.59 $336,002 $6,571.80 $341,734 Patrol Sergeant 6 $5,591.31 $872,244 $5,682.09 $886,404 $5,775.89 $901,038 Detective Sergeant $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693 Deputy II (w/fill) $5,714.60 $5,795.79 $5,879.75 Deputy ll (no- fill) 55 $4,869.01 $6,836,076 $4,950.20 $6,950,070 $5,034.16 $7,067,952 Deputy II (no- fill/no-vehicle) $4,598.77 $4,668.23 $4,739.87 Patrol Investigator no-fill) 11" $5,023.39 $1,306,080 $5,114.07 $1,329,660 $5,208.01 $1.354,080 Deputy I (no- fill) $4,485.07 $4,560.08 $4,637.66 SUB-TOTAL 76 $9,685,398 $9,848,195 $10,016,564 Estimated Overtime Front desk and building security PTNE Deputies 12 hours per day 7 days per week PTNE Office Assistants 8 4 $680,000 $214,000 $80,000 $686,800 $214,000 $80,000 $693,668 $214.000 580.000 TOTAL 87 $10,659,398 $10,828,995 $11,004,232 NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above ONLY the 0.C.S.O. shall, at no additional cost to the MUNICIPALITY. provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above. NOTE: No Trainees shall be assigned by the 0.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement. "One patrol investigator shall act as a dedicated Police School Officer within the Pontiac School District. *One patrol investigator shall act as a dedicated Police School Officer within the Notre Dame Preparatory School District. OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH CITY OF PONTIAC Amendment 2 Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the COUNTY and the CITY OF PONTIAC, the parties hereby agree to amend said contract in accordance with the attached Schedule A. All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise affected by the attached Schedules A remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 2 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract. IN WITNESS WHEREOF, Louis Schimmel, Emergency Financial Manager of the City of Pontiac, hereby acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment. EXECUTED: DATE: Louis Schimmel, Emergency Financial Manger WITNESSED: , Clerk DATE: City of Pontiac IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: Michael J. Gingell, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County of Oakland REQUEST: Amend the contract with the City of Pontiac — 2013-2015 Create One (1) GF/GP FTE Deputy II position in the Patrol Services Division/Pontiac Unit (4030629) of the Sheriff's Office for the period June1, 2013 to December 31, 2015. BOARD/COMMITTEE ACTION: Public Services Committee: 04/23/13 Board of Commissioners 05/09/13 Human Resources Committee: 05/15/13 Finance Committee: 05/16/13 Final Board of Commissioners: 05/22/13 PROPOSED FUNDING: Contract with City of Pontiac — CY2013-CY2015 OVERVIEW: The Oakland County Board of Commissioners has authorized the Sheriff's Office to enter into contracts with townships, villages, and cities for the purpose of providing patrol services. The Oakland County Sheriff's Office has a contract with the City of Pontiac to provide law enforcement; this contract expires on December 31, 2015. The City of Pontiac through its Emergency Manager has approved a proposed amendment to the contract which would add one (1) Deputy II (no fill) from June 1, 2013 to December 31, 2015. The Sheriff has agreed to create this position under the terms of the contract. This action brings the total number of Deputy II (no fill) from fifty-five (55) to fifty-six (56) and the total number of FTE contracts to seventy-six (76). The effective date of this contract amendment is June 1, 2013. The cost of this new Deputy II position will be covered by the City of Pontiac Contract. The continuation of this Deputy II position will be contingent on future contract renewal. COUNTY EXECUTIVE RECOMMENDATION: Recommended as requested. PERTINENT SALARIES: 1 Year 2 Year 3 Year 4 Year 5 Year Deputy II Annual Bi-Week $46,432 1,785.83 $49,780 1,914.62 $53,132 2,043.54 $56,950 $59,032 2,190.40 2,270.47 $63,183 2,430.11 SALARY AND FRINGE BENEFIT COST: *Note: Fringe benefit rates displayed are County averages. Annual rates and costs are shown for illustrative purposes only. Actual costs are reflected in the fiscal note. Create one (1) GF/GP FTE Deputy II @ one year step Total Salary Based Fringes at 47.92% Healthcare Based Fringes Total cost one (1) position Annual Cost $ 49,780 $ 23,855 $ 14,845 $ 88,480 Resolution #13110 May 9, 2013 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. FISCAL NOTE (MISC. #13110) May 22, 2013 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT IN THE CITY OF PONTIAC - 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The City of Pontiac is contracted with the Oakland County Sheriff to provide law enforcement services to this community for calendar years 2013-2015 per M.R. #12314. 2. Paragraph 24 of the contract allows for contract amendments as approved by both the Oakland County Board of Commissioners and the City of Pontiac Emergency Manager. 3. This amendment is effective from June 1, 2013 through December 31, 2015. 4. The City of Pontiac is requesting the addition of one (1) Deputy ll (no fill) position to the 2013 contract; requiring the creation and addition of one (1) Deputy II position in the Contract Patrol Pontiac Unit (4030629), Patrol Services Division of the Sheriffs Office, to increase the number of street patrol deputies from 54 to 55 officers, effective June 1, 2013 to December 31, 2015. 5. All other GF/GP City of Pontiac positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff's Office; the total number of contracted positions for this community is increased from 75 to 76 positions. 6. The amendment adds one (1) new marked patrol vehicle with prep at a total cost of $23,000 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at a total cost of $9,195; and one (1) mobile/prep radio at a total cost of $4,500 for a total capital cost transfer from GFGP Contingency of $36,695, 7. The budget for FY 2014 - 2016 will be adjusted with the County Executive Recommended Budget. 8. The Fiscal Year 2013 budget is amended as follows: Amended Adjust- Revised GENERAL FUND #10100 FY 2013 nnent FY2013 4030601-110000-632093 Sher. Spec. Dep. $39, 891,689 $ 42,199 $39,933,888 Total Revenues $39,891.689 $ 42 199 $39,933,888 Sheriff Patrol Services Expenditures 4030601-116180-702010-40420 Salaries $22,462,781 $ 16,593 $22,479,374 4030501-116230-712020 Overtime 752,710 9,491 762,201 4030601-116180-722790-40420 Social Sec. 1,660,446 1,269 1,661,715 4030601-116180-722770 " Retirement 8,296,276 6,130 8,302,406 4030601-116180-722780 Hospitalization 5,032,899 4,658 5,037,557 4030601-116180-722760 Group Life 65,293 51 65,344 4030601-116180-722750 „ Workers Comp 571,957 206 572,163 4030601-116180-722810 „ Disability 311,658 234 311,892 4030601-116180-722820 Unemployment 83,128 61 83,189 4030601-116180-722800 „ Dental 378,370 254 378,624 4030601-116180-722850 „ Optical 32,641 257 32,898 4030601-116180-750070 Deputy Supplies 159,429 130 159,559 4030601-116180-750581 Uniforms 98,860 157 99,017 4030601-116180-730653 Equip Rental 35,848 308 36,156 4030601-116180-774677 „ Insurance Fund 347,163 309 347,472 4030601-116180-776661 Lease Veh. 2,696,301 2,034 2,698,335 4030601-116180-777560 Radio Comm. 21,181 0 21,181 4030601-116180-773535 „ CLEMIS 119,170 57 119,227 Total Expenditures $43j26,111 $ 42.199 $43,168,310 Capital Costs - Operatin_g Unit 40420 4030601-116180-788001-66100 Tranf to Motorpool 4030601-116180-788001-53600 Tranf to Radio 4030601-116180-788001-63600 Tranf to Info Tech 9090101-196030-730359 Contingency Total Capital Cost $ 23,000 $ 4,500 $ 9,195 0 Total General Fund Expenditures $ 42 199 MOTOR POOL FUND #66100 Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. $ 1,298 1030811-184010-631071 Leased Equipment $ 2,772 1030811-184010-695500-10100 Tranf from Gen. Fund $ 23,000 1030811-184010-665882 Planned Use of Balance ($23,000) Total Motor Pool Revenue $ 4,070 Expenses 1030811-184010-750210 1030811-184010-761156 Gasoline Chgs. Depreciation Vehicles Total Motor Pool Expense $ 1,298 2,772 $ 4 070 RADIO COMMUNICATIONS FUND #53600 Revenue 1080310-115150-695500-10100 Tranf from Gen. Fund 1080310-115150-665882 Planned Use of Balance Total Radio Comm Revenue $ 4,500 ($4,500) $ 0 CLEMIS FUND #53500 Revenue 1080305-116080-630931 1080305-116080-665882 Expenses 1080601-152096-761121 In-Car Terminals Planned Use of Balance Total CLEMIS Revenue Depreciation Equip. Total Info Tech Expense $ 555 ($ 555) $ Q $ 1,533 $ 9,195 ($9,195) $ 1 533 $ 1,533 $ 1 533 INFORMATION TECHNOLOGY #63600 Revenue 1080601-152096-630658 Equipment Rental 1080601-152096-695500-10100 Tranf from Gen. Fund 1080601-152096-665882 Planned Use of Balance Total Info Tech Revenue FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Matis absent. Resolution #13110 May 22, 2013 Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). IEFiEBY A, ONi TI!tS°13ESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45,559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of May, 2013. Lisa Brown, Oakland County