HomeMy WebLinkAboutResolutions - 2013.05.22 - 20826REPORT (MISC. #13133)
BY: Human Resources Committee, John Scott, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT — SHERIFF'S OFFICE — FISCAL YEAR 2013
SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT
AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on May 15,
2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote with Hoffman absent.
MISCELLANEOUS RESOLUTION #13133 May 22, 2013
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2013 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office applied to the Michigan Department of State Police - Office of Highway
Safety Planning for $710,556 in grant funding from Public Act 416 to conduct secondary road patrol
activities for the period October 1,2012 through September 30, 2013; and
WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded
Oakland County with an amendment in the amount of $50,754, which will bring the grant back to the
original $761,310 from the Fiscal Year 2012 award; and
WHEREAS M.R.#12291 adopted on November 28, 2012 accepted this grant award; and
WHEREAS this is 34th year for the Secondary Road Patrol and Traffic Accident Prevention Program
Grant award; and
WHEREAS the grant provided funding for four (4) SR full time eligible FTE Deputy II positions (#4030601-
110010-02572, #03114, #07501 and #09191) and one (1) SR FTE Sergeant position (#4030601-110010-
07790) located in the Patrol Services Division; and
WHEREAS with this grant amendment one (1) SR FTE Deputy II position (#4030601-110010402957)
that was deleted on January 1, 2013 can be reinstated; and
WHEREAS no county match is required; and
WHEREAS this grant amendment has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Fiscal Year 2013 Secondary Road Patrol Grant amendment from the Michigan Department of State
Police - Office of Highway Safety Planning in the amount of $50,754 and that the Board Chairperson, on
behalf of the County of Oakland, is authorized to execute said amendment as attached.
BE IT FURTHER RESOLVED that one (1) SR FTE Deputy II position (#4030601-110010-XXXXX) in the
Traffic Unit/Patrol Division/Sheriff's Office be added effective May 25, 2013.
BE IT FURTHER RESOLVED that the continuation of this program and associated positions are
contingent upon future levels of grant program funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the fciqq in rpsolution.
COMMII I EE
PUBLIC SERVICES
Motion carried unanimously with on a roll call vote with Taub absent.
GRANT REViEW SIGIS OFF — Sheriffs Office
GRANT NAME: 2013 Secondary Road Patrol
FUNDING AGENCY: Michigan State Police — Office of Highway Safety Planning
DEPARTMENT CONTACT PERSON: Dale Cunningham 248 858-5512
STATUS: Grant Amendment 42
DATE: April 29, 2013
Pursuant to Misc. Resolution ti-01320, please be advised the captioned grant materials have
completed internal grant review. -Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant amendment/contfact, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Thank you for the clarification. Approved. — Laurie Van Pelt (4/24/2013)
Department of Human Resources:
Approved. Karen Jones (4/25/2013)
Risk Management and Safety:
Approved by Risk Management. — Julie Sccontine (4/28/2013)
Corporation Counsel:
Approved. Bradley G. Berm (4/29/2013)
COMPLIANCE
416 PA 1978, MCI. 51.76 Michigan Secondary Road Patrol
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416 PA 1978, MCL 51.77 Michigan Secondary Road Patrol
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RICK SNYDER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF STATE POLI
LANSING APR 22• A 10: 1WL. KR1STE K1BBEY ETUE
DIRECTOR
April 16, 2013
Sheriff Michael J. Bouchard
Oakland County
1201 North Telegraph Road
Pontiac, MI 48341
Dear Sheriff Bouchard:
We are pleased to advise you that due to revenues exceeding projections and a prior year carry-forward,
a supplemental allocation of funds is available for the current fiscal year's (ending September 30, 2013)
Secondary Road Patrol Program. An additional $600,000 is being allocated to the counties. Your
county's share of the increased funding is $50,754. The amount is based on your county's annual
allocation percentage.
Please complete the enclosed Contract Adjustment Request form including the narrative section, detailing
how the additional funds listed above will be spent on Secondary Road Patrol activity. Any equipment items
to be purchased must be identified on the Contract Adjustment Request form in the narrative section. The
Contract Adjustment Request form is also available in electronic form on the Secondary Road Patrol website
at www.michician.qov/ohsp-srp, click on SRP forms. The Contract Adjustment form must be returned to
OHSP by May 17, 2013. The additional funds cannot be released until the completed form is received by
OHSP.
You will receive a signed revised contract by mail when the funds are approved. All previous contract
conditions and reporting requirements included in the original 2013 contract remain in effect for the
additional funds.
If you have any questions, please call Susan Bishop at (517) 241-2520.
Sincerely,
MICHAEL L. PRINCE
Division Director
Office of Highway Safety Planning
Enclosure
MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING • 333 SOUTH GRAND AVENUE e P.0 BOX 30634 • LANSING, MICHIGAN 48909
www.michigan.goviohsp • (517) 241-2500
Title
Business Manager
Telephone Number
248-858-5512
Name
Dale Cunningham
Authorized By:
Date
Date
Financial Officer Name
Timothy J. Soave
OHSP Authorization
Signature
Signature
OHS-403 (11/2012)
MICHIGAN STATE POLICE
Office of Highway Safety Planning
SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM
GRANT ADJUSTMENT REQUEST
AUTHORITY: 1978 PA 416, as amended COMPLIAt-ICE: Voluntary, but required for reimbursement
I. County Information
1. County
Oakland
2. Sheriff
Michael J. Bouchard
5. OHSP Grant Number
50771-13
3. Address
1200 N. Telegraph Rd., Bldg 38 E
4. City, State, Zip Code
Pontiac MI 48341
6. Date of Request
4/24/2014
7. The following change, amendment, or adjustment to this grant is requested.
(Provide explanation of changes, including details of any equipment purchased below.)
With the additional funds provided in the April 16 communication from the Director, Oakland County plans to add
one Deputy on May 27, to be funded through the end of the fiscal year. The Deputy will be 100% assigned to fullfill
the duties of the Secondary Road Patrol Program including patrol secondary roads, responds to citizens' requests,
issue tickets and perform accident prevention, including investigating crashes involving motor vehicles.
II. Revised Budget
Budget Category Expenditures To Date Approved Budget Requested Revision Revised Budget Totals 1
Personnel $255,880.56 $636,907 $50,754 $687,661
Automotive 17,011.20 50,070
50,07C,
Equipment 23,579
Operating Expenses 0
Indirect Costs 0
0
TOTAL
$272,891.76 $710,556 $50,754 $761.310
Ill. Authorization
Prepared By:
Mail original signed document to:
Office of Highway Safety Planning
333 South Grand Avenue
P.O. Box 30634
Lansing, Michigan 48909
Questions regarding this report may be
directed to OHSP at (517) 241-2520.
DO NOT FAX
Please complete the following form for all grant review information.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones — Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Sheriffs Office
2013 Secondary Road Patrol Grant
Office of Highway Safety Planning
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL,
with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: [Tuesday April 30, 2013]
GRANT INFORMATION
Date: April 24, 2013
Operating Department: Sheriff
Department Contact: Dale Cunningham
Contact Phone: (248) 858-5512
Document identification Number: [ ]
REVIEW STATUS: Amendment — Resolution Required
Funding Period: 5/27/2013 through 09/30/2013
New Facility / Additional Office Space Needs: No
IT Resources (New Computer Hardware / Software Needs or Purchases): No
M/WBE Requirements: No
Funding Continuation/New: Continuation
Application Total Project Amount: $710,556
Prior Year Total Funding: $761,310
New Grant Funded Positions Request: one
Changes to Current Positions: Funding is available for four (4) months for new Position
(Deputy II).
Grantor Funds: S50,794
Total Budget: $761,310
Match and Source: None
PROJECT SYNOPSIS
P.A. 416 of 1978 as amended established the Secondary Road Patrol and Accident Prevention
Program. Funding is for Deputies to patrol secondary roads, responds to citizens' requests, issue
tickets and perform accident prevention, including investigating crashes involving motor
vehicles.
$ 353,910
$ 1,890
$ 1,110
$ 9,237
$ 1,097
$ 138,794
$ 79,468
$ 27,074
$ 5,587
$ 5,132
$ 1,309
472
$ 35,406
0
$ 50,070
$ 710,556
$ 42,400
($ 1,890)
($ 1,110)
($ 4,323)
$ 885
$ 14,895
$ 7,784
$ 3,244
($ 967)
($ 3,824)
$ 157
2
($ 10,566)
$ 7,935
($ 3,868)
$ 50,754
$ 396,310
0
0
$ 4,914
$ 1,982
$ 153,689
$ 87,252
$ 30,318
$ 4,620
$ 1,308
$ 1,466
$ 474
$ 24,840
$ 7,935
$ 46,202
$ 761 310
FISCAL NOTE (MISC. #13133) May 22, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFFS OFFICE - FISCAL YEAR 2013 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. MR #12291 accepted the grant award from The Michigan Department of State Police - Office of
Highway Safety Planning to Oakland County in the amount of $710,556 for the period October 1,
2012 through September 30, 2013.
2. This grant is in the 34th year of grant funding, The Michigan Department of State Police - Office
of Highway Safety Planning has amended the grant award to Oakland County increasing the
award amount by $50,754 which restores the grant funding to the Fiscal Year 2012 award level of
$761,310.
3. The grant amendment restores funding allowing for the creation of one (1) SR FTE Deputy II
Position in the Sheriff's Office/Patrol Services Division/Traffic Unit (#4030601) effective May 25,
2013; providing funding for the four months remaining in FY 2013.
4. No County match is required.
5. Fiscal Year 2013 Special Revenue Budget is amended as follows:
FY 2013 FY 2013 FY 2013
GRANT FUND #27345 Amended Adjustment Amended
Project GR#0000000142, Activity A,
Analysis Type GLB
Revenue
4030601-110010-615571 Grants State $ 710,556 $ 50,754 $ 761,310
Total Grant Fund Revenue $ 710,556 $ 50,754 $ 761,310
Expenditures
4030601-110010-702010 Salaries Regular
4030601-110010-702140 Other Misc Sal
4030601-110010-722740 Fringe Benefits
4030601-110010-722750 Workers Comp
4030601-110010-722760 Group Life
4030601-110010-722770 Retirement
4030601-110010-722780 Hospitalization
4030601-110010-722790 Social Security
4030601-110010-722800 Dental
4030601-110010-722810 Disability
4030601-110010-722820 Unemployment In
4030601-110010-722850 Optical
4030601-110010-712020 Overtime
4030601-110010-776661 Motor Pool
4030601-110010-776659 Motor Pool Fuel
Total Grant Fund Expenditures
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
Resolution #13133 May 22, 2013
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted and appointments being
confirmed).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted and appointments being
confirmed).
_
APPROVE THIS RESOLUTION
DEPUTY COUNTY EXECUTIVE
'kCTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
0-9 ef7,11—
Lisa Brown, Oakland County
Resolution #13133 May 22, 2013
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Mans, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
tJVE THIS' RESOLUTION
HIC.F DL JTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
Lisa Brown, Oakland County